Council Minutes

REGULAR COUNCIL MEETING The Regular Council Meeting was held on October 28, 2019 at 7:30 p.m. with Council President Hare presiding. Council members present were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Staff members present were Major Stump, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Fire Chief Rhodes, City Solicitor Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present (departed at 7:39 p.m.). OPEN FORUM The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting. Council President Hare declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There was no one present wishing to speak during the Open Forum. The invocation was given by Bishop Thomas L. Holsey, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Sudler moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Mr. Neil moved for approval of the consent agenda, seconded by Mr. Sudler and carried by a unanimous roll call vote. ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF OCTOBER 7, 2019 The Minutes of the Special Council Meeting of October 7, 2019 were unanimously approved by motion of Mr. Neil, seconded by Mr. Sudler and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF OCTOBER 14, 2019 The Minutes of the Regular Council Meeting of October 14, 2019 were unanimously approved by motion of Mr. Neil, seconded by Mr. Sudler and bore the written approval of Mayor Christiansen. PROCLAMATION - AMERICAN INDIAN HERITAGE MONTH The City Clerk read the following Proclamation into the record: WHEREAS, Native American Awareness Week began in 1976 and recognition was expanded to Congress and approved by President George H. W. Bush in 1990, designating the month of November as National American Indian Heritage Month; and WHEREAS, the history and culture of our nation has been significantly influenced by American Indians and indigenous people and their contributions have enhanced the freedom, prosperity, and greatness of America today; and

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 2 WHEREAS, Native American customs and traditions are respected and celebrated as part of a rich legacy throughout the United States. In honor of National American Indian Heritage Month, community celebrations as well as numerous cultural, artistic, educational and historical activities have been planned. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim November 2019 as American Indian Heritage Month and urge all our citizens to observe this month with appropriate programs, ceremonies or activities in recognition of the significant contributions the first Americans made to the establishment and growth of the United States. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Chief Dick Gilbert. PROCLAMATION - GEOGRAPHIC INFORMATION SYSTEMS (GIS) DAY AND GEOGRAPHY AWARENESS WEEK The City Clerk read the following Proclamation into the record: WHEREAS, fascination with the earth's geography inspired the early explorers of our country to learn and record information about the surface of the land and its people, environments, resources, political boundaries, and characteristics and today remains a fundamental part of our national heritage; and WHEREAS, geographic information has many useful applications for our municipal government and is a valuable resource used in the analysis of infrastructure, emergency services, economic development, and long-range planning. Geographic Information Systems (GIS) technology provides an efficient means of managing geographic information and providing data that allows for effective decision making and improved delivery of services to the residents of the City of Dover and our surrounding area; and WHEREAS, the City of Dover's GIS Division plays a vital role in the continued growth of the City and has been nationally recognized for its outstanding efforts in the advancement of GIS and its foresight in creating programs that can be used to better manage services in the City; NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim November 13, 2019 as GIS Day, and November 10 - 16, 2019 as GEOGRAPHY AWARENESS WEEK in the City of Dover and urge all residents to participate in this special observance. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Mrs. Sharon Duca, Director of Public Works.

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 3 COUNCIL COMMITTEE OF THE WHOLE REPORT - OCTOBER 15, 2019 The Council Committee of the Whole met on October 15, 2019 at 6:00 p.m., with Council President Hare presiding. Members of Council present were Mr. Anderson, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, and Mr. Taylor. Mr. Sudler and Mr. Lindell were absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), Mrs. Haass (Utility), Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration). Mrs. Doyle was absent. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding. Adoption of Agenda Due to the absence of a representative of the U. S. Census Bureau, Mr. Anderson requested that the agenda be amended to consider “Update - Kent Economic Summit” first. Mr. Neil moved for adoption of the agenda, as amended, seconded by Mr. Taylor and unanimously carried. Update - Kent Economic Summit Mr. Dave Hugg, Director of Planning and Community Enhancement, advised that the annual Kent Economic Summit was held on September 17, 2019 at Delaware Technical Community College (DTCC). He noted that he was on a panel facilitated by Richard Rexrode of DTCC, and including Eric Norenberg (Milford City Manager), Linda Parkowski (KEP), Mike Petit De Mange (Kent County) and Jeremy Rothwell (Smyrna Town Planner). Mr. Hugg advised that they were tasked with answering questions regarding what they were doing to attract businesses, what kinds of businesses are coming, what skill sets are needed, and what they could do to improve their success. Mr. Hugg stated that he provided the following: • Our growth is in health care, retail trade, food, and professional services other. • Our economy is pretty balanced and diverse, but we need to improve our position in manufacturing. • Our strengths: spirit of cooperation, lower cost of living and doing business, friendly and responsive government, and great education and health care facilities (along with retail, health care is our strongest economic sector). • We need to have a rigorous promotion strategy, to engage the commercial real estate community; to work with site selectors, property owners, developers and the design community to find solutions for development; and to invest in infrastructure and business development efforts.

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 4 • We need to grow more varied skill sets in the workplace, especially in the trades - a recurring theme we heard again at a recent State Chamber seminar. He advised that the four key priorities for Dover for 2020 are: • PROMOTE - tell our story! Market what we have to offer. Tout our success. Build a relationship with the media and exploit it. • ENGAGE - proactive and involved, stay part of the process. Build trust. Coordinate. Know the players (property managers and brokers for example). • INVEST - in economic development - have a strategy and work it. Build infrastructure. • LEARN - understand what we do not know, learn from what happens when a business closes, get good information, and track trends. Mr. Hugg noted the following projects that are under construction or in the permit phase** or are in the site plan review/approval process or a permit submission is expected***: US 13 North Corridor: • Dunkin Donuts/Baskin Robbins on US 13 near WAWA (in county conditional annexation)** • Hobby Lobby- former Acme location** • Tasty Crab - restaurant on highway** • Crab Shack-former Shuckers restaurant on US13 • Capital Station (Red Robin - on again, Orange Theory, Tropical Smoothie, Delicious Fusion, Verizon, others)** • Lidl grocery** • UNO Plaza Additional Building*** • Tommy Car Wash (2 sites under review - US 13 and on Carver Road) * * * • Golden Corral (next to Pizza Hut/former Barry Van Lines Site/DuPont Plaza) *** Bay Road Corridor: • Office building - Bay Road Commercial (for State Police/Homeland Security) *** • DSWA Offices - Energy Lane next to Chesapeake Utilities*** • Dollar Tree - Bay Court (partial remodel of former Value City site)** Downtown and West: • Loockerman Way (building #1 downtown of two buildings planned)** • Governor's Café kitchen expansion** • NCALL office building- W. Division Street*** • 40 Ridgely Street (structural repairs /manufacturing relocation to DE)** • 655 W. North - 2 office buildings (across from Eden Hill - Faithworks/no recent activity)*** • Vincenzo's restaurant (relocation to former TD Bank on Route 8)**

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 5 • Dover Animal Hospital - 201 Towne Center Drive/Eden Hill*** • Ignite Gym - 35 Commerce Way (new location/relocation)*** • Calvary Baptist Church *** • Destiny Church (next to DHS) * * * • Eden Hill Townhouses*** East side: • Independent Metal Strap - Horsepond Road (manufacturer relocation to DE)* * • Frito-Lay expansion*** • White Oak Road Apartments/Townhouses*** Mr. Anderson noted that there was a great deal of economic potential with the St. Jones river and he suggested looking at a riverwalk and an amphitheater at Silver Lake. Mr. Polce expressed the need for greater technology in the form of incorporating 4G technology that expands to 5G technology, which would allow not only the City to become more attractive, but it also entices some of the really great tech-based companies with heavy IP intellectual property and heavy human capital to be attracted to Dover. Mr. Polce suggested inviting Mr. Kurt Foreman of the Prosperity Partnership to update City Council on some of the unified targeted business development activity that is going on. Mr. Polce suggested that the City should be looking at being shovel-ready and turnkey within a six-month process of site location identification and permitting. He noted that he has suggested that an expedited permitting process or “rocket docket” be put in place for the City for several years. Responding to Mr. Neil, Mr. Hugg advised that the City was very much involved with Grotto’s centralizing their offices in Dover and that, because he maintains close working relationships with the local realtors, he was able to connect Grotto’s as a buyer with the seller’s broker for the property in Dover. Presentation by the U. S. Census Bureau Due to the absence of a representative of the U. S. Census Bureau, there was no presentation. Mr. Hare moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Taylor and unanimously carried. Meeting adjourned at 6:32 p.m.

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 6 UTILITY COMMITTEE The Utility Committee met with Chairman Cole presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Anderson and unanimously carried. Evaluation of Bids - Fiscal Year 2020 Inflow and Infiltration Removal Project Mrs. Donna Mitchell, City Manager, reviewed the background and analysis regarding the evaluation of bids for the Fiscal Year 2020 Inflow and Infiltration Removal Project. Staff recommended approval of the low bid submitted by Gateway Construction in the amount of $682,795 for the re-lining of 3,789 linear feet of eight-inch (8") sanitary sewer main, removal and replacement of seventy (70) sanitary sewer laterals and cleanouts, installation of eight (8) new cleanouts, reinstating fifty-eight (58) sanitary sewer laterals and site and pavement restoration. The work will be accomplished in Rodney Village Development. Responding to Mr. Taylor, Mrs. Mitchell stated that Staff holds pre-bid meetings; however, she was unsure if they were mandatory. She advised that three bids were received and two companies were from Bear, Delaware, and the low bidder was from Clayton, Delaware. Mr. Neil moved to recommend approval of Staff’s recommendation, seconded by Mr. Slavin and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Sudler and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 6:36 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Council President Hare presiding in the absence of Chairman Lindell. Adoption of Agenda Mr. Slavin moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried.

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 7 Downtown Dover Partnership (DDP) Parking Committee - Request for Proposals (RFP) for Parking Solutions Mr. Todd Stonesifer, Vice President of the Downtown Dover Partnership (DDP) and Chairman of the Parking Committee, reviewed the background and analysis regarding the Request for Proposals (RFP) for Parking Solutions. The Downtown Dover Partnership (DDP) Parking Committee recommended approval for the DDP to move forward with a Request for Proposals for parking solutions for the downtown area to include City property. Mr. Anderson asked for clarification on what the City’s obligation would be if they granted permission to include city-owned property in the proposed parking solutions. Responding, Mr. Stonesifer stated that the DDP did not control the on-street parking, which is part of the demand of the downtown area. He stressed that it was not a request for another study or to spend dollars, it was a request to get solutions from companies hoping to obtain the ability to sell to us their ideas in the form of a continued revenue stream for them managing our parking, offering a solution, and then taking those ideas and seeing if it is something that they can handle or if it would be better handled by an authority. Mr. Slavin noted that this was a DDP activity and asked, if on-street parking is included in the solution, what the City’s obligation would be. Mr. Stonesifer stated that the DDP would manage the proposals, discuss them at a board level at the DDP, and then come back to the City with their suggestions. Ms. Tina Bradbury, Operations and Program Manager with the Downtown Dover Partnership (DDP), asked for recommendations on how to proceed with the request for proposals, such as if the City Solicitor should participate in drafting the request for proposals and collecting and reviewing the results. She noted that the DDP was prepared to accept all costs. Mr. Slavin moved to recommend approval of the Downtown Dover Partnership (DDP) Parking Committee’s recommendation to move forward with a Request for Proposals (RFP) for parking solutions for the downtown area to include City property, and designating the City Manager as the point person representing City Council in this matter. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Sudler and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Anderson and unanimously carried. Meeting adjourned at 6:48 p.m.

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 8 Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Polce and unanimously carried. Meeting adjourned at 6:49 p.m. By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Sudler and carried by a unanimous roll call vote. APPOINTMENT OF JUDGES - ROBBINS HOSE COMPANY ELECTION - NOVEMBER 18, 2019 The Robbins Hose Company election is scheduled for November 18, 2019. The following persons were recommended to serve as judges for the election: 1. James Howlett 2. James Hurley Jr. 3. William Hurley IV By consent agenda, Mr. Neil moved for approval of the appointment of judges for the Robbins Hose Company election as recommended. The motion was seconded by Mr. Sudler and carried by a unanimous roll call vote. OVERVIEW OF CENTER FOR PUBLIC SAFETY MANAGEMENT, LLC (CPSM) OPERATIONS AND DATA ANALYSIS REPORT - DOVER POLICE DEPARTMENT Mrs. Donna S. Mitchell, City Manager, provided background information regarding the report, which was commissioned in 2015 to analyze the operations of the police, fire, and EMS services. She noted that it was important to bring the report forward even though it is somewhat dated because it highlights both the positives of the Dover police department and it gives some suggestions for improvements with a blueprint for the future. Mrs. Mitchell recommended discussing the report in more detail in a workshop setting. Mr. Polce moved to accept the Center for Public Safety Management, LLC (CPSM) Operations and Data Analysis Report - Dover Police Department. The motion was seconded by Mr. Lindell and unanimously carried. Mr. Lindell suggested that any potential interviewee for the police chief position have access to this information. CITY MANAGER'S ANNOUNCEMENTS None. COUNCIL MEMBERS' ANNOUNCEMENTS None. Mr. Neil moved for adjournment, seconded by Mr. Cole and unanimously carried.

CITY COUNCIL MEETING OF OCTOBER 28, 2019 PAGE 9 Meeting adjourned at 7:44 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of October 28, 2019, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2019\10-28-2019 Council Minutes.wpd