ANNUAL CITY COUNCIL MINUTES

ANNUAL CITY COUNCIL MEETING The Annual City Council Meeting was held by video conference on May 11, 2020 at 7:32 p.m. with Mayor Christiansen presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, Mr. Lindell, and Mr. Hare. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Mrs. McDowell, and Mr. Rodriguez. The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Slavin and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Slavin and carried by a unanimous roll call vote. ADOPTION OF MINUTES - COUNCIL WORKSHOP OF DECEMBER 2, 2019 The Minutes of the Council Workshop of December 2, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF APRIL 27, 2020 The Minutes of the Regular Council Meeting of April 27, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. NOMINATIONS FOR COUNCIL PRESIDENT/VICE-MAYOR Mayor Christiansen opened the floor for nominations for Council President/Vice-Mayor for 2020/2021. Mr. Neil moved to nominate William F. Hare to serve as Council President/Vice-Mayor for 2020/2021, seconded by Mr. Lindell. Mr. Slavin moved to nominate Roy Sudler, Jr. to serve as Council President/Vice-Mayor for 2020/2021, seconded by Mr. Taylor. Mr. Neil moved to close nominations, seconded by Mr. Anderson and unanimously carried. RECESS FOR VOTING Meeting Recessed at 7:37 p.m. for City Solicitor Nicholas Rodriguez to obtain votes from the members of City Council and reconvened at 7:45 p.m. REPORTING OF ELECTION RESULTS BY CITY SOLICITOR RODRIGUEZ City Solicitor Rodriguez reported that William F. Hare had been elected to serve as Council President/Vice-Mayor for 2020/2021.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 2 PROCLAMATION - COMMUNITY ACTION MONTH The City Clerk read the following Proclamation into the record: WHEREAS, for the past 54 years, First State Community Action Agency has improved the lives of scores of individuals and families throughout the City of Dover by promoting solutions to a broad range of challenges. The Agency strives to ignite economic growth and promote economic stability, which builds stronger communities, fosters self-sufficiency, and helps to ensure that all citizens are able to live in dignity; and WHEREAS, First State Community Action Agency has provided greater opportunities for those in need of assistance by creating pathways to prosperity through programs that offer benefits such as job training, affordable housing, and utility assistance for seniors; and WHEREAS, First State Community Action Agency offers innovative solutions that create a greater chance of success for everyone and continues to be a voice for the disenfranchised in our community. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 2020 as COMMUNITY ACTION MONTH in the City of Dover in recognition of the hard work and dedication of First State Community Action Agency. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Ms. Bernice Edwards, Executive Director of First State Community Action Agency. PROCLAMATION - PUBLIC WORKS WEEK The City Clerk read the following Proclamation into the record: WHEREAS, our public works professionals focus on infrastructure and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of the City of Dover; and WHEREAS, these infrastructure and services could not be provided without the dedicated efforts of public works professionals of the City of Dover Department of Public Works' Grounds, Sanitation, Streets, Stormwater, Water, Wastewater, Water Treatment and Production, Engineering and Inspections, and Administration Divisions, who are responsible for operating, maintaining, improving and protecting our City's properties and local environment, solid waste systems, rights-of-way, water supply, and water and wastewater systems which are essential for our citizens; and WHEREAS, it is in the public interest for the citizens, civic leaders and children of the City of Dover to gain and maintain knowledge and progressive interest regarding the importance of public works and public works programs in the community; and WHEREAS, the American Public Works Association 2020 National Public Works Week theme, "The Rhythm of Public Works," embraces the City of Dover community as a symphony of essential services, working in concert to create a great place to live.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 3 NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 17 - 23, 2020 as PUBLIC WORKS WEEK in the City of Dover and urge all citizens and organizations to learn more about the topics involved in providing public works, and to recognize the contributions that the dedicated Department of Public Works' employees make every day to our health, safety, comfort, and quality of life. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Ms. Sharon Duca, Public Works Director, and Mr. Jason Lyon, Director of Water and Wastewater. STATE OF THE CITY MESSAGE - MAYOR ROBIN R. CHRISTIANSEN Mayor Christiansen offered the following State of the City Message: “Mr. President, Honored Member of Council, my fellow citizens of Dover, Tonight, as required by the City Charter I will address the State of our City. This will not be the typical speech you would expect to hear filled with facts and figures. Today as only during other historic events have a Mayor and Council been so challenged fiscally regarding the finances of the City and the well being of its citizens the physical challenge, they face has been so great. To quote the famous radio newsman of the 1930's and 40's Galen Drake who began each newscast with "Oh there is bad news tonight." The news however has not all been bad. Uplifting stories of courage, compassion and bravery abound. Neighbors helping neighbors. We have been fortunate to have had the dedication of many doctors, nurses and their support staff on the front lines battling the corona virus; an enemy whose have face changes daily. We have also had protecting our community, our dedicated police officers, volunteer fire fighters and EMS personnel. Because of them we continue to be safe and secure and they will continue to do so in the future. Without question our loyal and able city employees from all departments have done an outstanding job continuing to provide most of the services our citizens have come to expect routinely. A hearty thank you to each of them. And while I agree that things may look gloomy now, I must remind you that we here in Dover have survived other dire historic events. The revolution, the Civil War, other pandemics, The world Wars, the Depression, Floods, Fires and other conflicts over the 303 years of our history. We have not only survived these events but we have thrived and flourished. We will defeat this pandemic. Our heroes are too numerous to mention. Our businesses - large and small will once again open and thrive and be overwhelmed by clamoring customers eager and anxious to dine, browse, shop and buy. How do I know this? We witnessed firsthand already, the amazing support of the downtown fundraiser that the Downtown Dover Partnership put together in less than 2 weeks raising over $20,000 to aid our downtown businesses.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 4 We have seen heroes from all walks of life rise to the front lines to accommodate the needs of our community. They are doing their best to keep the shelves stocked and each of us safe. Just as we have joined together to bear this unseen enemy, we will join together in a much anticipated recovery and rejuvenation of our community as never seen before. This city, this state and this nation will rise to new heights of economic prosperity for all. Why is this so? Because Dover is where the United States of America was born 233 years ago. The birth place of the American spirit envied by everyone - and matched by none. Today let me assure the citizens of Dover, that the Mayor and Council stand shoulder to shoulder, united together to do whatever it takes to return our city to the status prior to this unprecedented national crisis working closely with our partners from Kent County, the State of Delaware and the Federal Government - our local educational institutions, the Central Delaware Chamber of Commerce, the Kent Economic Partnership and others we will come roaring back bigger, better and stronger than before. A renewed economic engine. We are Dover Strong, and our best days are in our future. We must commit to the task to honor those who lost their fight with this disease. Someday we will all look back at these difficult times wondering how we survived. And we will survive, we will survive. It will all seem like a very, very bad dream. But we will awaken to a bright new day full of promise for the future. As I close on a personal note to four ladies who dragged me kicking and screaming into the 21st Century assuring me that computers are our friends and WebEx and Zoom are useful tools - Thank you to my wife Cindy, City Clerk Traci McDowell. Ms. Kay Sass and Ms. Yvonne Martine. They, like each of you, are my heroes. Finally, I know some people tire of me saying this, but it sincerely comes from my heart. I believe in Dover and I believe in each of you.” PRESENTATION - 2019 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) (REMI OMISORE) Mr. Remi Omisore of CliftonLarsonAllen reviewed the 2019 Comprehensive Annual Financial Report (CAFR). Mr. Slavin pointed out that GASB pronouncements, in particular GASB 83, are not specifically directed at the City of Dover, but are accounting standards that they wish to achieve to maintain high bond ratings. He noted that GASB standards can be external cost drivers to the budget because they require them to book expenses differently. For instance, the City’s OPEB liability is really the result of public pension funds being locked down by GASB as a result of some of the looting and

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 5 mismanagement of private pension funds at least 20 plus years ago. Mr. Slavin advised that it is not because of any negligence or any deficit in the City’s operations, it is simply that standard is being applied now that was not applied before. Mr. Lindell moved for acceptance of the report, seconded by Mr. Taylor and unanimously carried. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION REVIEW Community Development staff met with the Community Development Advisory Committee (CDAC) on March 10, 2020 for the review and recommendations for the multi-year 2020-2024 CDBG grant applications and the proposed FY20 Action Plan budget. Staff recommended approval of the 2020-2024 Consolidated Plan and the FY20 Action Plan. By consent agenda, Mr. Neil moved for approval of Staff’s recommendation, seconded by Mr. Slavin and carried by a unanimous roll call vote. STAFF SUBSTITUTE - PROPOSED ORDINANCE #2020-05 AMENDING CHAPTER 22 - BUILDINGS AND BUILDING REGULATIONS, ARTICLE IX - LODGINGHOUSES AND ARTICLE X - RENTAL DWELLINGS During its meeting of February 25, 2020 the Legislative, Finance, and Administration Committee referred the Ordinance back to Staff. Members were provided a Staff Substitute #1 for Ordinance #2020-05 for review. Staff recommended adoption of Staff Substitute #1 for Ordinance #2020-05. Mr. Dave Hugg, Director of Planning and Community Development, advised that the substitute ordinance has a number of very strong safeguards and a number of requirements for property owners, as follows: • Only a registered property owner living in the City of Dover may actually rent their property as a short term rental • Limiting the number of rental days per year • Limiting the number of guests • Notification to neighbors • Providing certain basic information to any guest who comes to the property such as contact information and phone numbers • Annual license and inspection Mr. Hugg advised that the ordinance will need to be amended to specifically and clearly spell out which zoning districts will permit short-term rentals and to include new definitions from the National Fire Protection Association (NFPA). He noted that the ordinance also changes some provisions in the zoning ordinance, cleans up a couple of definitions and addresses the definition of things like lodging houses, which means it will have to go before the Planning Commission for a text amendment as part of this process.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 6 Mr. Sudler suggested that the ordinance be reviewed by someone with specific experience with the State’s Landlord Tenant Code. Mr. Sudler expressed concern with a situation where the short-term resident refuses to vacate the premise and the only entity that can evict a person is the courts because it is a civil matter. He recommended that Mr. Hugg speak with JP Court Judge Nikki Austin regarding the eviction process. Mr. Lindell moved to refer Staff Substitute #1 to Proposed Ordinance #2020-05 back to Staff for continuing review. The motion was seconded by Mr. Neil. Responding to Mr. Anderson, Mr. Hugg advised that the City does have provisions for special events, such as weddings and graduation parties, and a special event permit is required. He noted that he found in his research that Airbnb's or short term rentals are the locations for weddings, receptions, and those types of events. The motion to refer Staff Substitute #1 to Proposed Ordinance #2020-05 back to Staff for continuing review was unanimously carried. INTERIM REPLACEMENT FOR RETIRING 911 SUPERVISOR Mr. Hare advised members that the 911 supervisor was retiring after 31 years and a replacement was needed. He requested that some exceptions be made to allow the current 911 supervisor to return as a contractor for 24 hours a week for six weeks to provide training. Police Chief Thomas Johnson advised that there are very few positions under the umbrella of the police department that are so specialized and in such limited supply that he needed to make sure that there was solid continuity, if for no other reason than for a risk management reason. Responding to Mayor Christiansen, Chief Johnson advised that this is a request for the two-pronged approach of continued appropriate oversight of the critical functions of that job and the selection and training of the new manager. He noted that the current 911 supervisor essentially built this position over the last two plus decades and there is a lot of specific material that needs to be passed on. Mr. Neil noted that he has not seen any change in diversity in the City's hiring practices and, because a lot of quality people are going to be losing their jobs, it may be a wonderful time to bring some diversity into that office. Mr. Sudler stated that when it comes to a new job, it is very important to transfer that information and knowledge from the person who had it for many years to the person that is coming on board. Mr. Sudler echoed what Councilman Neil said in regards to looking at diversity if there was an opportunity, although all qualified candidates or applications were welcomed. He advised that he thought it was time to move forward with helping to diversify the workforce in the City of Dover. Mr. Sudler suggested that Chief Johnson read the Diversity and Inclusion assessment report if he had not done so already. Mr. Slavin reminded members that the reason they stopped hiring retirees back to the very job they have done and paying them for doing the very job they have done the day after they retired is

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 7 because the IRS does not allow it. He noted that there had been no formal proposal, including how long, how many hours, what the cost implications are, and what the overall budget implications are, that could be judged against the 10 point test to determine if it was different than the day to day work this person has done. Mr. Slavin advised that framing this as a public safety issue would put them on a slippery slope of having to defend some bad personnel practices. Responding to Mr. Slavin, Mayor Christian advised that Chief Johnson has pledged to have a clear line of succession for people in vital jobs. Mr. Lindell echoed concerns with the absence of a line of succession and the IRS regulations and he asked if there was guidance from the federal government about any waivers in this case. Mrs. Donna Mitchell, City Manager, advised that, based on IRS regulations, in order to hire someone as a contractor they must be in the business of doing that job with a business license, have other clients besides just the City of Dover, and at least a six-month separation. She stated that if Council were to approve this, they would be going against the IRS regulation. Mrs. Mitchell advised that she spoke with the audit firm and they have suggested getting a legal opinion. Responding to Mr. Slavin, Mayor Christiansen advised that the job had been posted. Mr. Slavin moved to refer this matter to the Legislative, Finance, and Administration Committee once the legal opinion has been received. The motion was seconded by Mr. Sudler. Responding to Mr. Neil, Chief Johnson advised that he had spoken with Mrs. Kober about staying on part-time before she retires and she agreed to be retained as a special employee, a special contractor, or extending her date with compensation that relieves the loss that she would incur by not collecting her pension. He stated that she would be comfortable with whichever platform keeps her financially whole on the trajectory that she would have been on. Chief Johnson assured members that Staff was working on a plan B but that it would not be as good as plan A. Mr. Sudler asked how long the Chief had known that this employee was going to retire. Responding, Chief Johnson stated that he had known for approximately two weeks and he had two weeks left to figure out exactly how to proceed when she leaves. The motion to refer this matter to the Legislative, Finance, and Administration Committee once the legal opinion has been received was unanimously carried. MONTHLY REPORTS - MARCH 2020 By motion of Mr. Neil, seconded by Mr. Slavin, the following monthly reports were accepted by consent agenda: City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report (February and March) City Planner's Report Controller/Treasurer's Budget Report (February and March) Fire Chief's Report

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 8 Police Chief's Report QUARTERLY REVIEW - CAPITAL INVESTMENT PLAN (JANUARY, FEBRUARY, AND MARCH) Members were provided the Quarterly Report for the Capital Investment Plan (CIP) as of March 31, 2020. By consent agenda, Mr. Neil moved for acceptance of the Quarterly Report for the Capital Investment Plan (CIP) as of March 31, 2020. The motion was seconded by Mr. Slavin and carried by a unanimous roll call vote. SETTING OF PUBLIC HEARING - ELECTRIC FUND BUDGET A public hearing on the Electric Revenue Fund Budget is required for compliance with the City of Dover Electric Revenue Bonds Resolution prior to adoption of the budget. Staff recommended that the public hearing be set for June 8, 2020 at 7:30 p.m. Mr. Neil moved to set a public hearing for June 8, 2020 at 7:30 p.m. for the 2020/2021 City of Dover Electric Fund Budget, seconded by Mr. Anderson and unanimously carried. REVISITING EMERGENCY ORDINANCE #2020-06 WAIVING CERTAIN CHARTER, CODE, POLICY AND PROCEDURE REQUIREMENTS DURING THE COVID-19 VIRUS STATE OF EMERGENCY Emergency Ordinance #2020-06 was adopted April 13, 2020 (effective March 23, 2020), with the understanding that it would be revisited in 30 days. Mr. Anderson stated that he believed that Mrs. Donna Mitchell, City Manager, and Staff have done a wonderful job, have behaved responsibly, and have maintained excellent communication. He stated that he believed that Ordinance #2020-06 should expire within the next 30 days and that he supported continuing it for the next 30 days. Responding to Mr. Lindell, Mr. Anderson advised that beginning June 1, 2020 the State will begin phase 1 of the reopening under the State of Emergency. Mr. Neil moved to approve the extension of Emergency Ordinance #2020-06 for another 30 days beyond its expiration of the 13th of May to the 13th of June or until Council members see fit for it to expire. The motion was seconded by Mr. Slavin and unanimously carried. 2020/21 CITY COUNCIL ANNUAL STAFF APPOINTMENTS By consent agenda, Mr. Neil moved for approval of the Staff Appointments for 2020/2021, seconded by Mr. Slavin and, by a unanimous roll call vote, the following appointments were made: City Assessor - Cheryl A. Bundek Building Inspector - David S. Hugg III City Clerk - Traci A. McDowell Assistant City Clerk - Janella M. Tauchus Controller/Treasurer - Lori Peddicord

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 9 Assistant Controller/Treasurer - Kimberly A. Cruz Assistant Treasurers - Traci A. McDowell - Janella M. Tauchus Fire Marshal - Jason A. Osika City Solicitor - Nicholas H. Rodriguez Deputy City Solicitor - Gary E. Junge 2020/21 ANNUAL COMMITTEE APPOINTMENTS By motion of Mr. Anderson, seconded by Mr. Neil, the 2020/21 Annual Committee Appointments were unanimously deferred and current members were requested to continue serving until the appointments/reappointments are made. RESOLUTION NO. 2020-03 APPROVAL OF THE FY 2020-2024 FIVE YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN, APPLICATION FOR FEDERAL ASSISTANCE, CERTIFICATIONS, AND POLICIES By consent agenda, Mr. Neil moved for adoption of Resolution No. 2020-04. The motion was seconded by Mr. Slavin and, by a unanimous roll call vote, Council adopted the following Resolution: A RESOLUTION APPROVING THE 2020-2024 COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED PLAN RESOLUTION WHEREAS, the City of Dover is entitled to $277,443 through the United States Department of Housing and Urban Development Community Development Block Grant program; and WHEREAS, the City of Dover has prepared the 2020-2024 Consolidated Plan, in accordance with the United States Department of Housing and Urban Development guidelines, that serves as the primary planning document for identifying and meeting the housing and community development needs for the low and moderate-income residents of Dover; and WHEREAS, the City of Dover is in favor of utilizing the Community Development Block Grant funds for the community development purposes in accordance with the National Community Development objectives of benefiting low and moderate income families, eliminating slums and blight, and meeting other community development objectives; and WHEREAS, the United States Department of Housing and Urban Development requires the City of Dover to submit a Consolidated Plan and an Action Plan for Application for Federal Assistance including the proposed use of funds and including certain certifications and policies to obtain its $277,443 entitlement; for eligible activities; and NOW, THEREFORE BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY OF DOVER APPROVE THE 2020-2024 Community Development Block Grant Consolidated Plan and application for Federal Assistance included in the Consolidated Plan, along with certifications and policies attached and authorize its forwarding to the United States Department of Housing and Urban Development for consideration. ADOPTED: May 11, 2020

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 10 RESOLUTION NO. 2020-04 AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF THE CITY OF DOVER, DELAWARE - CONTROLLER/TREASURER, ASSISTANT FINANCE DIRECTOR, AND ASSISTANT TREASURERS By consent agenda, Mr. Neil moved for adoption of Resolution No. 2020-04. The motion was seconded by Mr. Slavin and, by a unanimous roll call vote, Council adopted the following Resolution: A RESOLUTION AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF THE CITY OF DOVER, DELAWARE WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per banking institution, investments in the State of Delaware Investment Pool, and the purchase and sale of investment grade corporate bonds, and U.S. Treasury and agency securities; and WHEREAS, the banking institutions, brokerage firms, trust companies, and other various financial institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, transferring, assigning, and handling securities. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the Controller/Treasurer, Assistant Controller/Treasurer and Assistant Treasurers are hereby authorized to open accounts with banking institutions and purchase, sell, transfer, assign, and handle securities and that they are authorized to sign all related forms; BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one signature; and That the following are the office holders authorized for these purposes, until further notice: Lori Peddicord - Controller/Treasurer Kimberly A. Cruz - Assistant Controller/Treasurer Traci A. McDowell - Assistant Treasurer Janella M. Tauchus - Assistant Treasurer ADOPTED: MAY 11, 2020 CITY MANAGER'S ANNOUNCEMENTS Mrs. Donna Mitchell, City Manager, thanked members of Council for their vote of confidence in her and she thanked the public works crews for their work. She also announced that budget hearings were planned for June 1st, 2nd, and 3rd. COUNCIL MEMBERS' ANNOUNCEMENTS Responding to Mr. Hare, Mayor Christiansen advised that they were on track for the police department promotions. Mr. Anderson thanked Mrs. Mitchell for her work with the Central Delaware Chamber of Commerce and other entities to help the small businesses, especially the help getting businesses the necessary supplies like masks, gloves, sanitation supplies, and hand sanitizer.

ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 PAGE 11 Mr. Anderson noted Military Spouse Appreciation Day had just passed and Armed Forces Day, for those who are currently serving, and Memorial Day, for those who gave the ultimate sacrifice, were coming up. He hoped that even in the midst of all of this that people take time to remember what it has taken to make this country free and prosperous and those who have sacrificed to do so. Mr. Taylor congratulated Mr. Hare on his election as Council President; Christina Kober and Tim Stump on their retirements; and he thanked the public works professionals for their professionalism and excellence. Mr. Neil moved for adjournment, seconded by Mr. Lindell and unanimously carried. Meeting adjourned at 9:25 p.m. TRACI A. McDOWELL CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Annual Meeting of May 11, 2020 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\05-11-2020 ANNUAL CITY COUNCIL MINUTES.wpd