Regular Minutes

REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on April 25, 2022, at 6:30 p.m. with Council President Sudler presiding. Council members present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Mrs. Arndt, Mr. Rocha, Mr. Taylor, and Mr. Hare. Staff members present were Captain Randy Robbins, Ms. Peddicord, Mr. Hugg, Mrs. Melson- Williams, Mr. Rodriguez, and Ms. Bennett. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 6:15 p.m., prior to commencement of the Official Council Meeting. Council President Sudler declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. Mr. Anderson moved to extend the time limit to six minutes, seconded by Mr. Taylor and unanimously carried. Mr. Sam Anerson, 430 Millchop Lane, Magnolia, spoke about the continuous violation of his constitutional rights. He stated his rights are being violated by the Federal Government, the State Police, and the Dover Police because he works in Dover. Mr. Anerson stated he has been dealing with these issues since 2016. He further explained he has met with Mayor Christiansen several times. Mr. Anerson explained he has pictures and has documented all the break ins to his home and his mother’s home. He further explained he tried to turn in documentation to the Department of Justice and two detectives from the State Police stopped the process. He stated he has been placed on a Government Watch List. Mr. Anerson explained he needs someone to take his case and investigate the issues he has described. INVOCATION The invocation was given by Elder Ellis B. Louden. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilwoman Tricia Arndt. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Hare moved for adoption of the consent agenda, seconded by Mr. Taylor and carried by a unanimous roll call vote.

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 2 PROCLAMATION - 2022 DRINKING WATER WEEK The City Clerk read the following Proclamation into the record: WHEREAS, water is our most valuable natural resource. Drinking water serves a vital role in daily life, serving an essential purpose to health, hydration and hygiene needs for the quality of life our citizens enjoy. Tap water delivers public health protection, fire protection, support for our economy and the quality of life we enjoy; and WHEREAS, the hard work performed by the Department of Water & Wastewater, designing capital projects, operators ensuring the safety and quality of drinking water or a member of a pipe crew maintaining the infrastructure communities rely on to transport high quality drinking water from its source to consumers' taps; and WHEREAS, the coronavirus pandemic has shone a light on the importance of drinking water for health, hydration, and hygiene needs. We are all stewards of the water infrastructure upon which current and future generations depend; and NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 1-7, 2022 as Drinking Water Week in the City of Dover and encourage all residents to help protect our source waters from pollution, practice water conservation and get involved with their water by familiarizing themselves with it. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Jason Lyon, Water/Wastewater Director for the City of Dover. PROCLAMATION - PROVIDER APPRECIATION DAY 2022 The City Clerk read the following Proclamation into the record: WHEREAS, according to Child Care Aware of America over half the children under the age of six nationwide are estimated to spend some time in a nonparental care arrangement on a weekly basis, which provides critical enrichment opportunities and nurtures development for children of all backgrounds and is a vital building block of our economy; and WHEREAS, the COVID-19 pandemic has created tremendous hardship for child care providers and the families of Dover who depend on them, who have continued to meet the needs of families while risking their health and financial stability to remain open; and WHEREAS, Delaware recognizes these hardships and has provided much-needed relief to providers to help sustain the viability of childcare through the CARES Act Fund and Enhanced Reimbursement Program; and WHEREAS, our future depends on the quality of the early childhood experiences provided to young children today; support for high-quality child care represents a worthy commitment to our children's future; and

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 3 NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 6, 2022 as Provider Appreciation Day in the City of Dover and urge all residents to recognize Child Care Providers for their important work and thank them for their dedication, commitment, and compassion. On behalf of the Mayor and Council, Mayor Christiansen and Councilwoman Pillsbury presented the proclamation to Tiaja Langston from Mom’s House for Children. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF APRIL 11, 2022 The Minutes of the Regular Council Meeting of April 11, 2022 were unanimously approved by motion of Mr. Hare, seconded by Mr. Taylor and bore the written approval of Mayor Christiansen. COUNCIL COMMITTEE OF THE WHOLE REPORT - APRIL 12, 2022 The Council Committee of the Whole met on April 12, 2022, at 6:00 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Mrs. Arndt, Mr. Rocha, Mr. Taylor, and Mr. Hare. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Michael W. Lewis and Dante Jones (via WebEx) (Parks, Recreation, and Community Enhancement) Mr. Contant and Mr. Shevock (via WebEx) (Legislative, Finance, and Administration) was absent. COUNCIL COMMITTEE OF THE WHOLE ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Mrs. Arndt and unanimously carried. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Boggerty presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mrs. Arndt and unanimously carried. Annual Report - Silver Lake Commission Ms. Marie Kozel, Chair of the Silver Lake Commission presented a verbal report. Ms. Kozel stated The Silver Lake Commission met on March, 9, 2022, due to the pandemic and lack of quorum they had not met in some time. Ms. Kozel further explained that the Silver Lake Commission has six members and one vacancy. At the March 9, 2022, the commission reviewed the application for a restaurant proposal at

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 4 801 North State Street. On March 21, 2022, The Silver Lake Commission provided their recommendation to the Planning Commission. Ms. Kozel provided an updated on the projects at Silver Lake including, spring cleanup events, concrete dam repairs, and removal of vines and low vegetation. Ms. Kozel announced on April 22, 2022, Bally's Dover Casino Resort will be volunteering in the park for Earth day and Arbor day activities. On April 30, 2022, the Lions Club, United Way, and the City of Dover will gather to install new story walk displays. Mr. Rocha stated on April 30, 2022, there will be 10 stations installed and paintings such as hopscotch on the sidewalk. Mr. Rocha is hopeful to be able to do a Born Learning Trail at Dover Park next year. Responding to Mr. Boggerty, Mr. Rocha invited members of Council to attend April 30th between 9am and 2pm to help assist the volunteers at Silver Lake Park. Mr. Anderson moved to recommend the acceptance of the Silver Lake Commission's Annual Report, as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Review of Active Recreation Area Plan and Consideration of Cash-in-Lieu of Active Recreation Construction - McKee Road Apartments at 1385 McKee Road) Planning Reference #S-21-11) (Dawn Melson- Williams, Interim Planning and Community Development Director) Ms. Dawn Melson-Williams, Interim Planning and Community Development Director reviewed the background and analysis regarding the Cash-in-Lieu of Active Recreation. Staff recommended review of a Site Development Application for the construction of sixteen (16) 10,000 SF garden style apartment buildings each containing twenty-four (24) units for a total of 384 apartment units. Also proposed are sixteen (16) garage buildings, a clubhouse with a pool, walking paths, picnic areas, a dog park, playing field, parking, and other site improvements. The property is zoned RG- 2 (General Residence Zone) and C-2A (Limited Central Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone). This development application is only for the residential zoned portion of the property. The commercial portion will be developed under a separate application. The property is located on the east side of McKee Road near the intersection of McKee Road and Scarborough Road. The owner of record is McKee Cap, LLC. Property Address: 1385 McKee Road. Tax Parcel: ED-05-067.00-02-57.00-000. Council District 4. Review of Active Recreation Area Plan with Consideration of Fee-in-lieu of Active Recreation Area Construction. Waiver Requests: Partial Elimination of Upright Curbing, Reduction of Required

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 5 Parking, and the Elimination of Sidewalk along the Public Street Frontage. Responding to Mr. Rocha, Ms. Melson-Williams stated the city zoning ordinance requires a certain amount of square footage per dwelling unit to be provided as active recreation area. In the case of this project, they are not fully providing that square footage amount. Ms. Melson-Williams explained, the City of Dover zoning ordinance allows for a Cash-in-Lieu payment, and that payment is based on the amount the project is deficient. She further explained, the calculation involves submission of an appraisal, calculated for the Cash-in-Lieu amount in the case of McKee Road Apartments just over $15,000 would be required, if approved. Ms. Melson-Williams stated the fee would be required to be paid before the first building permit application can be approved. In addition, the funds that come in for the Cash-in-Lieu payment are specifically placed in the Parkland reserve fund. The Parkland reserve fund is a restricted account that is then utilized for park facilities citywide. Ms. Melson-Williams further explained a significant portion of this tract of land is wooded and wetland areas may limit development activity. Responding to Ms. Arndt, Ms. Melson-Williams explained according to the zoning ordinance the Parks, Recreation, and Community Enhancement Committee should review the active recreation plan and make a recommendation. The recommendation is then carried forward to the Planning Commission. Ms. Melson-Williams explained, the Planning Commission is the final acting body in regards to the site development plan and the final say in the active recreation plan and cash-in-lieu amounts. Responding to Mr. Anderson, Mr. Jonathan Street, Associate with Becker Morgan stated the sidewalk along the front of the property would run across a stable drainage area. Mr. Street stated the sidewalk will be moved more onto the property than on the right-of-way. Mr. Street explained the target market of the apartments is young professionals, however, if the tenants were to be families the facility would support those tenants. Mr. Street further explained, that tract of land is nearly 80 acres, more than half of the land is encumbered by wetlands. Mr. Street stated, the developer did not want to disturb the wetlands or the woodland and they need to manage the storm water. Responding to Mr. Taylor, Ms. Melson-Williams explained the current zoning ordinance does not have a requirement for Electric Vehicle (EV) charging stations. Ms. Melson-Williams further explained that planning staff has made the recommendation to make the area EV capable, meaning a conduit is placed in the ground prior to paving. Mr. Anderson moved to recommend the acceptance of the staff recommendation of the Active Recreation Area Plan and Consideration of Cash-in-Lieu of Active

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 6 Recreation Construction - McKee Road Apartments at 1385 McKee Road. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Strategies to Address Food Deserts in the City (Nikko Brady, Nicole Minni, and Karen Shore, Delaware Department of Agriculture) Ms. Nikko Brady and Ms. Karen Shore from the Delaware Department of Agriculture reviewed the presentation entitled Delaware Health Food Retail Initiatives. Ms. Nicole Minni reviewed the interactive website and data dashboard. Ms. Minni explained the data dashboard is used to identify gaps in food resources. The data dashboard is interactive and the municipality or school district may be selected. Ms. Minni further explained, other data sets included are households without a vehicle and census data to show students and families in poverty. Responding to Mayor Christiansen, Ms. Brady stated restrictions surrounding the COVID-19 pandemic had been lifted and she would check on the restrictions that were placed on farmer's markets and respond to the Mayor at a later date. Mr. Taylor thanked Ms. Brady, Ms. Minni, and Ms. Shore for their presentation. Mr. Taylor stated Capital School District is a Title One District, which means the students receive a free lunch and breakfast due to the social economic status of our citizens. Mr. Taylor thanked the Department of Agriculture for bringing this pilot program to Dover. Proposed Categorization of Williams Park and Division and Kirkwood Streets Park as Safe Haven Parks in the City of Dover (Councilman Andre Boggerty and Councilwoman Trish Arndt) Ms. Arndt, stated April is Sexual Assault Awareness month, one in four women are abused in their lifetime, and for men, that number is one in six. Ms. Arndt explained that only 28% of victims report their assault to the police. Ms. Arndt stated domestic violence statistics are equally alarming. In Delaware in 2020, over 22,500 domestic violence incidents were reported. Ms. Arndt further explained last night, at the Regular City Council Meeting, Council heard Dover specific crime data from Chief Johnson's annual report. Ms. Arndt stated overcoming abuse related trauma is incredibly difficult, and we as a community can acknowledge their pain and support their healing. Parks can be a place of reflection and nature is healing. Ms. Arndt explained the Safe Haven concept sets a stage for future events and tonight's action is one step towards raising awareness of sexual assault and domestic violence. Ms. Arndt expressed that signs could be installed within the park, providing information on victim services. Ms. Arndt also stated there is interest from various trauma support organizations willing to partner on a community event for the park dedication.

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 7 Mr. Boggerty stated a Safe Haven initiative, is something he believes will continue to let our citizens know they have been heard and Council is taking action to be proactive. Mr. Boggerty explained, he had spoken to Chief Johnson and there is little to no cost, and Division and Kirkwood Streets Park was purposely selected because it already has a camera. Mr. Boggerty further explained Williams Park would be used as well to serve the west side of the City. Mr. Boggerty stated in his conversation with Chief Johnson they discussed there would not be cameras at Williams Park but the Chief did agree to increase police patrols. Mr. Boggerty stated he spoke to Mr. Robin Eaton, Director of Parks and Recreation, about signs being placed declaring the parks as a Safe Haven Park. The recommended action is approval of categorizing Williams Park and Division and Kirkwood Streets Park as Safe Haven Parks. Responding to Mr. Rocha, Mr. Boggerty stated he spoke with Chief Johnson and received quotes to place in a hotline phone. Mr. Boggerty explained Chief Johnson's concerns of placing a phone in each park would be false calls which would take up city resources. Mr. Rocha moved to recommend the approval of categorizing Williams Park and Division and Kirkwood Streets Park as Safe Have Parks in the City of Dover. The motion was seconded by Mr. Taylor and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Mayor and Council Reports Council President Sudler Mr. Sudler reported in March 2022, he participated in the Diversity, Equity, and Inclusion meeting facilitated by Fusion Alliance for the City's workforce and focused on how individuals perceive diversity in the workplace and the newly declared transformational leadership training forthcoming. Mr. Sudler stated he participated in meetings between community leaders, the Mayor, Interdenominational Ministerial Alliance (IMA) of Social Action Commission and the Capital School District Superintendent to address issues centered on landlord-tenant concerns and future workshops dealing with landlords and tenants. Mr. Sudler stated in the month of April he attended the Downtown Dover Partnership's Safety Meeting and discussed topics of reopening of the pop-up 136 application, the need for a brick and mortar police station behind CenDel Foundation, and potential new ordinances drafted by community, merchants, and Council members. Mr. Sudler stated he grilled hamburgers for the Prime Time Family Reading Program in which the city's library staff facilitates that program with proficiency. Mr Sudler also hosted a fundraiser at Tom's Bullpen to raise money for the temporary housing funds for those victims who

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 8 were affected by the Loockerman Street fire incident. Mr. Sudler stated the fundraiser raised over $5,200 for that initiative with Mount Zion AME Church donating the highest amount of $2,000. First District Mr. Rocha reported that Mr. Hugg, Ms. Duca, Dr. Pillsbury, and representatives from industries on the Route 15 corridor met to have a discussion on the truck routing through the city. Mr. Rocha further explained they discussed how the trucking companies would be notified by the industries Kraft, Proctor & Gamble, and Delmarva Corrugated. Mr. Rocha stated he felt the meeting was positive and was hopeful through education and passing out information to the trucking companies, that will minimize traffic in the residential areas. Dr. Pillsbury stated she received one complaint since the meeting about speeding on Mifflin Road, and she had spoken with the police on that matter. Second District Mr. Taylor stated the truck routing discussion is going to be on the next Safety Advisory and Transportation meeting agenda. Mr. Taylor explained he and Mr. Hare received complaints of lights being out on Woods Edge Drive and in Clearview Meadows. Mr. Taylor further explained those complaints were forwarded to Mr. Paul Waddell, Electric Director, and are being taken care of. Third District Mr. Neil stated he had to call the Code Enforcement Office for a couple of issues in the third district. Mr. Neil thanked Ron Coburn, Code Enforcement, and the Code Enforcement Officers for doing a great job. Mrs. Arndt stated she attended an anniversary event for Meals on Wheels with Mr. Hare, Mr. Neil and the Mayor. Mrs. Arndt further explained they put on hairnets and aprons, got on the assembly line and they packed meals for seniors. Mrs. Arndt stated it was a great experience for her and thanked Meals on Wheels for the valuable service they provide the community. Fourth District Mr. Anderson stated he did follow-up to the grants that were given out of the City's American Rescue Plan Act (ARPA) funding, Mr. Anderson provided the Central Delaware Habitat For Humanity and other organizations with letters of recommendation to help them obtain additional funding. Mr. Anderson also discussed the fire that occurred on Loockerman Street in March. Mr. Anderson stated the fourth district has been very well engaged on behalf these constituents. Mr. Anderson explained the fourth district representatives had given community enhancement funds, personal funds, and the Council President even hosted a fundraiser.

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 9 At-Large Mr. Boggerty stated he participated in the Delaware In Prayer with the Governor's Office. Mr. Boggerty explained at the event he was able to speak to constituents about what is going on in the city. Mr. Boggerty stated he attended Senator Day at Dover High School and it was well attended. Mr. Boggerty explained he is working to see how to help families offset the costs associated with sporting teams. Mr. Boggerty stated he also attended the Easter Egg Hunt put on by the City of Dover. Mr. Boggerty stated he attended Mr. Sudler's fundraising event, for the victims of the fire on Loockerman Street and was able to speak with some of the families affected. Mr. Boggerty stated he will be hosting two events, one is a back to school drive and the second a community event with another organization to talk about the importance of mental health counseling. Mr. Boggerty explained he will be inviting the Lions Club to attend as well. Mayor Christiansen Mayor Christiansen stated he attended Gowens Williams' funeral, Chamber of Commerce's Board meeting, Downtown Dover Partnership's board meeting, Dover Day Committee meetings, and committee meetings for the 100th anniversary of the Delaware Volunteer Fireman's Association Celebration. Mayor Christiansen stated he participated in the Council on Police Training (COPT) and activities in regard to body cameras. He also attended the meetings where they conditionally adopted those subject to public input. Mayor Christiansen chaired and worked closely with the staff of the Dover/Kent County Metropolitan Planning Organization (Dover/Kent MPO). Mayor Christiansen stated he met with legislators mid-session to discuss pending issues, and he plans to meet with them and Mr. Hugg later in the week in regard to increasing the City's pilot funding. Mayor Christiansen stated he met with numerous constituents and attended numerous Homeowners Association (HOA) meetings. Mayor Christiansen also attended City Council meetings and Council Committee of the Whole meetings. Mayor Christiansen stated he represented the COPT as well as the City of Dover, at the most recent graduation of the Delaware State Police Academy. Mayor Christiansen was also present at the swearing in of the safety patrol members at two of the Capital School District schools and attended the Vietnam Veterans Memorial Service. In the last week Mayor Christiansen stated he met with Dr. Cade, Superintendent of the Capital School District, and attended the IMA Social Action Committee meeting. Mayor Christiansen attended a board meeting of the Dover Fire Department and the Dover Little League. Mayor Christiansen stated he attended the Executive Board of the Delaware League of Local Governments, and was very honored to be present at the Delaware League of Local Governments celebration for a close friend, Mayor George Wright of

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 10 Smyrna, honoring his 90th birthday. Mr. Boggerty moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting, hearing no objection the meeting adjourned at 7:33 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Contant moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Proposals - SCADA (Supervisory Control and DataAcquisition) Equipment and Technology Upgrade (Paul Waddell, Electric Director) Mr. Paul Waddell, Electric Director, reviewed the background and analysis regarding the Evaluation of Proposals - SCADA (Supervisory Control and Data Acquisition) Equipment and Technology Upgrade. Staff recommended purchasing the SCADA Master software from Survalent and utilizing the IT department to purchase the required hardware. Responding to Ms. Arndt, Mr. Waddell explained the current system was put into service in the late 1990's. Mr. Waddell stated there have been several upgrades over the time, however, as the city grows technologically they will not write any software modification to support it. Mr. Waddell explained if the city does not upgrade now, the city would run the risk of having communication problems, which would cost more money. Mr. Hare moved to purchase the SCADA Master software from Survalent and utilizing the IT department to purchase the required hardware, as recommended by staff. The motion was seconded by Mr. Rocha and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Community Development Block Grant (CDBG) Application Review (Tracey Harvey, CBDG Program Manager) Ms. Tracey Harvey, CBDG Program Manager, reviewed the backround and analysis regarding the application review of the Community Development Block Grant funds.

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 11 Staff recommended to award $300,000 in CDBG funds to sub-grantees to carry out approved CDBG activities. Responding to Ms. Arndt, Ms. Harvey explained that the organizations that did not receive the full amount requested were because they are public service activities that cannot exceed the 15 percent of the cap. Mr. Hare motioned to accept the recommended award of $300,000 in CDBG funds to sub-grantees to carry out approved CDBG activities. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Extension of the Ambulance Service Contract dated January 22, 2019 (David S. Hugg III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis regarding the Extension of the Ambulance Service Contract dated January 22, 2019. Staff recommended authorizing the City Manager the right to extend the contract term by one year under the Original Agreement signed on January 22, 2019, XVII. Terms, Review, Termination, and Assignment, Section B, Contract period may be extended by the City of Dover for two (2) additional one (1) year terms if the contractor agrees to hold the prices as negotiated. If such an extension occurs, it will be agreed upon by both St. Francis and The City of Dover in written documentation. This is the first one year extension expiring on March 31, 2023. Mr. Rocha stated St. Francis has been dispatched to his house at least 10 times in the past year. Mr. Rocha stated St. Francis gets there in the quickest amount of time possible. Mr. Rocha explained, in communities that he lived in his military career, he had never seen a response that fast. Mr. Rocha stated he is in complete agreement with this contract. Responding to Mr. Contant, Mr. Hugg stated the original contract had a provision in it for extension at the original price of $100,000 a year. Mr. Rocha moved to recommend authorizing the City Manager with the right to extend the contract term by one year under the Original Agreement signed on January 22, 2019, XVII. Terms, Review, Termination, and Assignment, Section B, Contract period may be extended by the City of Dover for two (2) additional one (1) year terms if the contractor agrees to hold the prices as negotiated. If such an extension occurs, it will be agreed upon by both St. Francis and The City of Dover in written documentation. This is the first one year extension expiring on March 31, 2023, as recommended by staff. The

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 12 motion was seconded by Ms. Arndt and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Evaluation of Proposals - Auditor - (Lori Peddicord, Controller/Treasurer) Ms. Lori Peddicord, Controller/Treasurer, reviewed the background and analysis regarding the Evaluation of Proposals - Auditor. Staff recommended approval of SB & Company, LLC for the audit services contract not to exceed the fixed price of $49,703, Proposal dated March 22, 2022. Responding to Mr. Rocha, Ms. Peddicord stated SB & Company, LLC is not the company the city used last year. Ms. Peddicord stated SB & Company, LLC has been used in past. Mr. Hare moved to recommend the approval of SB & Company, LLC for the audit services contract not to exceed the fixed price of $49,703, Proposal dated March 22, 2022. The motion was seconded by Mr. Shevock and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Status of Other Post Employment Benefits (OPEB) and Pension Funds (Lori Peddicord, Controller/Treasurer) Ms. Lori Peddicord, Controller/Treasurer, reviewed the background and analysis regarding the report of the Status of Other Post Employment Benefits (OPEB) and Pension Funds. Mr. Hare moved to recommend the acceptance of the Status of Other Post Employment Benefits (OPEB) and Pension Funds report. The motion was seconded by Mr. Rocha and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Proposed Ordinance #2022-03 - Chapter 82 - Planning, Section 82-2 City Planner (David S. Hugg, III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the revision made to proposed Ordinance #2022-03 - Chapter 82 - Planning, Section 82-2 City Planner. Mr. Sudler stated he did not want City Council's oversight role to be decreased. Mr. Sudler asked Madam Assistant City Clerk Engle to read into record the history

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 13 of Chapter 82 - Planning, Section 82-2 City Planner Ms. Engle read the history of Chapter 82 - Planning, Section 82-2 City Planner into record as follows: On July 24, 2006, City Council adopted an ordinance amending Chapter 82 - Planning Section 82-2 - City Planner to read as follows. There is hereby established the Office of City Planner who shall be selected by the City Council at its annual meeting and employed at the pleasure of mayor and Council. The City Planner shall be directly responsible to the Mayor and Council and shall function under the administration of the City Manager. On November 9th, 2009, City Council adopted an ordinance amending the same Chapter 82 Section 82-2 City Planner to state; there is hereby established the Office of City Planner who shall be selected by the City Council at its annual meeting and employed at the pleasure of Mayor and Council. The city planner shall be directly responsible to the Mayor and Council. The difference in the two ordinances is in 2009, they removed the line that states; and shall function under the administration of the city manager. That brings us to 2015 Ordinance #2015-21 amended Chapter 82 Section 82-2 City Planner that states; there is hereby established the Office of City Planner who shall be selected by the City Council. Ms. Engle stated Ordinance #2015-21 removed at its annual meeting and employed by the pleasure of Mayor and Council. The City Planner shall be directly responsible to the Mayor and Council. Ms. Engle explained, the proposed ordinance before you today, states; there is hereby established the Office of City Planner who shall be selected by the City Manager and employed at the pleasure of the City Manager. The City Planner shall be the Director of Planning, Inspections and Community Development, and be directly responsible to the City Manager. Mayor Christiansen stated that if Council feels their authority is being usurped, they certainly have the prerogative to insert language that is appropriate. Mayor Christiansen believes it is important that in the transition and leadership succession mantra that the city has adopted, that it is vital to have someone the planner can report to on a daily basis. Mayor Christiansen emphasized the importance that Councils develops partnerships, but still maintains the responsibility that each has sworn to uphold to the citizens of the city that they represent. Mayor Christiansen recommended changing the language so Council ultimately has control, but that the daily reporting will go to the City Manager. Mr. Sudler thanked Mayor Christiansen for his opinion. Mr. Sudler recommended the language be changed to the City Planner shall be directly responsible to the Mayor

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 14 and Council and shall function under the administration of the City Manager. Mr. Hare disagreed with Mayor Christiansen and Mr. Sudler and stated he believed Ordinance #2022-03 should accepted as recommended. Mr. Rocha disagreed with the Mayor Christiansen and Mr. Sudler and stated he did not know the reason behind the historical changes and felt Ordinance #2022-03 should be accepted as recommended. Mr. Contant stated Council is looking at three different items, the first is who selects, the second is who they serve at the pleasure of, and the third is who they are responsible to. Mr. Contant stated the City Council is elected by the people to determine the direction that the city of Dover will take. Mr. Contant further explained that a compromise would be that City Council selects the person and they serve at their pleasure, but the planner reports on a daily basis to the City Manager and keeps him in the loop, and lets the City Manager take care of all of the operational day to day activities. Mr. Neil stated he was in agreement with Mr. Contant. Mr. Boggerty requested that the City Manager be involved in the hiring process if they are expected to oversee the City Planner. Ms. Arndt stated she did not have an issue with the City Planner working directly for the City Manager, because the City Manager reports directly to City Council. Mr. Taylor stated he was in full agreement with the Proposed Ordinance #2022-03 as written. Mr. Contant moved to recommend amending Ordinance #2022-03 to read "There is hereby established the Office of City Planner who shall be selected by the City Council and employed at the pleasure of Mayor and Council. The City Planner shall be the Director of Planning Inspections in community development and be directly responsible to the City Manager." The motion was seconded by Mr. Sudler Mayor Christiansen asked to amend the motion to become effective at the annual Council meeting in May 2022. Mr. Contant moved to accept the amendment, seconded by Mr. Sudler. Responding to Mr. Neil, Mr. Hugg stated the motion on the floor is not what he recommended. Mr. Hugg stated he appreciated the comments Mr. Boggerty raised about supervising somebody whom he did not hire. Mr. Hugg further explained Council entrusts him to hire an Assistant City Manager, a Public Works Director, a Water Wastewater Director, an Electric Director, people who carry out major

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 15 responsibilities for the city, and he is held accountable for that. Mr. Hugg stated he believes that the City Planner should be part of that team. Dr. Pillsbury moved to recommend amending Ordinance #2022-03 line 18 to read as follows: There is hereby established the Office of City Planner who shall be selected by the City Manager and approved by City Council and employed at the pleasure of City Manager. The City Planner shall be the Director of Planning, Inspections and Community Development, and be directly responsible to the City Manager. The motion was seconded by Mr. Anderson, and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Report on Bond Bill Requests (David S. Hugg, III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis of the bond bill requests to be submitted to the Bond Bill Committee. Mr. Hare moved to recommend the acceptance of the Report on Bond Bill Requests. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Responding to Ms. Arndt, Mr. Hugg explained the request for $500,000 would cover the planning and design side of the river walk project. Responding to Mr. Contant, Mr. Hugg explained there is supplemental funding for the voluntary clean up initiative. Mr. Hugg further explained the planning and design side of the project could not be charged to those funds. Report on Segal Study (Sharon Duca, Assistant City Manager) Ms. Sharon Duca, Assistant City Manager, reviewed the presentation entitled Report on Segal Study. Staff recommended to refer to the City Manager's Office to complete the pilot test to further assess the Segal Evaluator, Job Description Questionnaires, and Job Descriptions. Mr. Hare moved to recommend to refer to the City Manager's Office to complete the pilot test to further assess the Segal Evaluator, Job Description Questionnaires, and Job Descriptions. The motion was seconded by Mr. Anderson and unanimously carried.

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 16 By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Report on River Walk Progress (Sharon Duca, Assistant City Manager) Ms. Sharon Duca, Assistant City Manger, reviewed the Committee Action Form for the Report on River Walk Progress. Staff recommended to authorize the following: 1) that the proposed use of the old Public Works Yard (WWII) off of East Water Street be a potential River Walk Park area; 2) that City funds or other funding sources be used toward the proposed project and 3) that staff work on obtaining funds for the project and work on the project itself. Mr. Hare moved to recommend authorizing the following: 1) that the proposed use of the old Public Works Yard (WWII) off of East Water Street be a potential River Walk Park area; 2) with approval of City funds or other funding sources be used toward the proposed project and 3) that staff work on obtaining funds for the project and work on the project itself. The motion was seconded by Mr. Anderson and unanimously carried. By consent agenda, Mr. Hare moved for approval of the Committee's recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Contant and unanimously carried. Meeting adjourned at 8:36p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 8:37 p.m. By consent agenda, Mr. Hare moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Taylor and carried by a unanimous roll call vote. SEMI-ANNUAL INSPECTION BY CITY MANAGER - ROBBINS HOSE COMPANY In accordance with Chapter 46 - Fire Prevention and Protection, Article II - Fire Department, Division 1 - Generally, Section 46-43 - Semiannual Inspections, of the City Code, the City Manager, Mr. Hugg, met with the Fire Chief David Carey to discuss fire company issues. Mr. Hugg submitted a memorandum outlining the items discussed and noted the Robbin’s Hose Company continued to provide an outstanding level of service to the City of Dover and the Unincorporated areas of the fire district. By consent agenda, Mr. Hare moved for acceptance of the report of the Semi-Annual Robbin’s

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 17 Hose Company Inspection, as submitted by David S. Hugg III, City Manager. The motion was seconded by Mr. Taylor and carried by a unanimous roll call vote. QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of March 2022. By consent agenda, Mr. Hare moved for acceptance of the Quarterly Revenue Report as of March 2022, seconded by Mr. Taylor and carried by a unanimous roll call vote. EXTENSION OF THE AMBULANCE SERVICE CONTRACT DATED JANUARY 22, 2019 Mr. Hugg, City Manager, explained it is a one year extension of the contract with Saint Francis Hospital for ambulance services. He further explained they have done an outstanding job in the three years preceding this extension request. Mr. Hugg stated they have saved the City of Dover a considerable amount of money and their response time has been outstanding. Mr. Hugg strongly recommended Council extend the contract for an additional year. Mr. Anderson stated St. Francis has improved the quality of their service and lowered the cost to the City of Dover and he thanked them. Mr. Hare moved to accept the staff recommendation to extend the St. Francis contract an additional year. The motion was seconded by Mr. Neil and carried by a unanimous roll call vote. FIRST READING - PROPOSED ORDINANCE #2022-03 Council President Sudler reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at (302) 736-7008 or cityclerk@dover.de.us. Final action by Council on the proposed ordinance will take place during the Council Meeting of May 9, 2022 In accordance with Section 1-9 of the Dover Municipal Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows: ORDINANCE #2022-03 AMENDING CHAPTER 82 - PLANNING, SECTION 82-2 CITY PLANNER. CITY MANAGER'S ANNOUNCEMENTS Mr. Hugg, City Manager, thanked Fire Chief David Carey and the members of the Dover Fire Department for hosting him about a week ago on the semi-annual inspection of Robbin’s Hose Company. Mr. Hugg commended the fire department on the quality of the building, the equipment and the service they provide to the city of Dover. He further explained they talked about a number of items and fortunately they were able to get some grant money for something proposed last year that was not funded. Mr. Hugg explained during the inspection there was a single vehicle accident

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 18 on Route One and he had a chance to ride with the Chief responding to the accident. Mr. Hugg further explained there was excellent cooperation between the Dover Fire Department and the Dover Air Force Base on the scene. He also noted three of the members who responded were City of Dover employees who, under the most recent policy, are allowed to respond as firefighters in the city of Dover when there is an issue and they are able to do so. Mr. Hugg explained that it has been a real success. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. David Anderson reminded everyone April 30th is National Prescription Drug Take Back Day. Mr. Anderson also stated you can turn medications in at any time at many locations. He explained that Walgreens, Dover Police Department, and even local pharmacies will take back medications. He stated he would like to encourage participation because so many times, the way people get started having drug issues is by taking prescription drugs no longer in use, that have been around for months or more. Mr. Anderson stated particularly narcotics, when someone uses a restroom, they come across old prescriptions and think the pills will not be missed. Mr. Anderson further explained this is a really serious issue and is encouraging everyone to take it seriously. He stated we can all do something about the drug abuse epidemic, even if it is something small. He explained the people that could be saved from doing this could be literally your own family. Mr. Anderson recognized Friday, May 6, 2022, is Military Spouse Appreciation Day. He explained we recognize those who serve and its importance, however some of the people who are not recognized, who also make great sacrifices, are the spouses of those who serve. He stated military spouses sacrifice dealing with the waiting, the stress, the loneliness of deployments, or moving around. He reminded everyone being a military spouse is a service of its own. Mr. Taylor invited everyone to attend the Safety, Advisory, and Transportation Meeting at six o'clock, Tuesday, April 26, 2022. He explained he will be discussing the need for a police substation at 11 West Loockerman Street. He further explained he reached out to the Attorney General's Office, to help navigate through some of these uncharted territories. He further explained Kathy Jennings, Attorney General, will be unable to attend, so she is sending Chief Deputy Attorney General, Alex Snyder-Mackler, who will join the meeting virtually. Mr. Taylor explained Representative Lynn may be able to attend to give real time feedback on our law enforcement needs. He further explained that Representative Lynn will also be addressing the panhandling, loitering, and assisting the City Solicitor on drafting any language to encourage the change in behaviors and making sure everyone has their dignity intact regardless of which direction is decided. Mr. Taylor also stated there will be numerous merchants from downtown attending the meeting. Mr. Taylor explained it could be a long meeting because he would like to do his best to get it right. Mr. Taylor further explained there were promises made two years ago to the merchants downtown and COVID stopped everyone from doing a lot of those things. Mr. Taylor asked everyone to bring their ideas for solutions to the meeting. Mr. Rocha announced the Silver Lake Born Learning Trail will be installed on Saturday, April 30th from 9:00 AM to 2:00 PM. He further explained it is a partnership with the United Way of

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 19 Delaware, the City of Dover, and the Dover Lions Club. Mr. Rocha stated Council President Sudler will be providing and cooking hot dogs and hamburgers for the event. Mr. Rocha stated he would like all of our friends and families to bring their children and come out and enjoy a good time while watching the construction take place. He stated they will also be planting flowers to beautify the area. We are looking forward to having a great time. Mr. Rocha also stated on May 1, 2022, at 3:00 PM, the former President of the Human Relations Commission and Pastor of Dover Christian Church, Reverend Theodore Henderson, will be retiring as pastor and Reverend Dr. John G. Moore, Sr. will be installed as Pastor on that same day. Mr. Rocha asked if anyone has the time to please stop by and provide well wishes to Pastor Henderson, as he is going out and congratulate Reverend Dr. John G. Moore, Sr. Mr. Neil reminded everyone the Dover Days Parade is back and is taking place on May 7, 2022. Council President Sudler stated St. Francis lost a young member of their team suddenly last week and today was the funeral service . Mr. Sudler asked everyone to please keep the St. Francis family in your thoughts and prayers. Mr. Sudler thanked Chief Carey for supervising EMS on site today, so St. Francis could attend the service and pay their respects to their colleague. Mr. Sudler then asked Chief Carey to give an update on the most recent fire in the City of Dover. Chief Carey explained over the past month in April, we have had four working fires. April 7th, a house fire in Fox Hall, April 10th a mattress fire at Relax Inn on South Dupont Highway, on April 15th, a commercial building fire on Bay Road, and on April 22nd, a townhouse fire in Eden Hill. All the fires are under investigation by the City Fire Marshall’s Office. Two of the fires, the town house fire, which was this past Friday was a third floor bedroom that extended up into the attic. And the house fire in Fox Hall was also a second floor bedroom. Both of could have been contained in the incipient stage, if the buildings would have had residential fire sprinklers in them, which would have reduced the amount of fire, smoke, and water damage. Mr. Taylor asked me to update all of you on the latest fires, and this is the latest rundown for now. Mr. Sudler stated he would like to bring honorable recognition to Ms. Susan Brown, who celebrated her 104th year birthday on Legislative Mall this past weekend, where Mr. Anderson, as well as Mayor Christiansen joined him and provided her with some gifts. Mr. Sudler gave her a bottle of Sudler seasoning. The Mayor gave a proclamation from the City of Dover. Mr. Sudler moved for adjournment of the Regular City Council meeting, hearing no objection the meeting adjourned at 7:08 p.m.

CITY COUNCIL MEETING OF APRIL 25, 2022 PAGE 20 Meeting adjourned at 7:08 p.m. ANDRIA L. BENNETT CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of April 26, 2022 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /AB S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2022\04-26-2022 Regular Minutes AB - AR - ACM - RE.wpd