Regular Agenda

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, January 08, 2024 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA VIRTUAL MEETING NOTICE This meeting will be held in the City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/grvzo7 Event number: 2531 377 4565 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis B. Louden PLEDGE OF ALLEGIANCE - Councilman Neil ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item.

REGULAR CITY COUNCIL MEETING - January 08, 2024 PAGE 2 PUBLIC HEARING 1. Appeal of Denial of Utilities, Services, or Approvals - 34 New Street (Double JR, LLC, and Jill Sussman) CONSENT AGENDA ADOPTION OF MINUTES 2. Regular City Council Meeting of December 11, 2023 COMMITTEE REPORTS 3. Council Committee of the Whole Report of December 12, 2023 Parks, Recreation, and Community Enhancement 4. Review of Active Recreation Area Plan - Walker Road Apartments at Guinn Property on Walker Road (Property of 6.83 acres +/- located on the north side of Walker Road and west of Independence Boulevard. Planning Reference: Site Plan S- 23-22) (Dawn Melson-Williams, Principal Planner) (Committee Recommendation: Approval of the active recreation area plan with the comments and conditions provided.) 5. Silver Lake Dam – Annual Inspection Review (Jason Lyon, Water/Wastewater Director) (Committee Recommendation: To accept the Silver Lake Dam 2023 Dam Safety Inspection Report and the FY 2024 Silver Lake Dam Inspection Updated Memorandum.) Mayor and Council Reports 6. Council President Hare 7. First District 8. Second District 9. Third District 10. Fourth District 11. At-Large 12. Mayor Christiansen Safety Advisory and Transportation Committee 13. Prioritization of City of Dover State Capital Transportation Program (CTP) Projects (David S. Hugg, III, City Manager)

REGULAR CITY COUNCIL MEETING - January 08, 2024 PAGE 3 (Committee Recommendation: Approval of 2024 Transportation Priorities) 14. Request for Waiver – Appendix A - Subdivisions, Article VI - Subdivision - General Requirements and Design Standards, Section A – Streets: Subdivision Waiver of Requirement for Two Connections to Public Street as associated with Site Plan for Windward Ridge Apartments. (Property Owners: George L. Craig and Deborah J. Craig; Robert G. Keller and Gloria K. Keller; and Bruce A. Burkett. Equitable Owner: Jack Lingo Asset Management, LLC. Property Addresses: 57 Rocky Road, 4085 West Denneys Road, and unaddressed parcel on West Denny’s Road. Tax Parcels: ED-05-056.00-01-02.00-000, ED-05-056.00-01-03.00-000, and ED-05-056.00- 01-04.00-000. Planning Reference: S-23-19) (Dawn Melson-Williams, Principal Planner) (Planning Commission Recommendation: The Site Development Plan Application S-23-19 was represented by the developer/equitable owner of Jack Lingo Asset Management LLC, the applicant’s engineering firm Morris & Ritchie Associates, Inc., the applicant’s traffic engineering firm The Traffic Group, and their attorney from Saul Ewing. A Public Hearing was conducted on October 16, 2023, where five members of the public spoke, and two written comments were received. The Planning Commission deferred action on the Site Plan seeking additional information. The Planning Commission received the additional information and continued the review on November 20, 2023 and then moved by vote of 5- 4 to grant conditional approval of the Site Development Plan and including a recommendation of approval of the Subdivision Waiver allowing for one connection to the Public Street.) Legislative, Finance, and Administration Committee 15. Evaluation of Proposals – Water Street Flooding Improvements Design (Jason Lyon, Water/Wastewater Director) (Committee Recommendation: Award contract to Century Engineering, LLC for the engineering design of Water Street Flooding Improvements, RFP #24-0003WW, for $115,000.) 16. Civilian Pension Committee Report regarding COLA (Bob Gedney, General Employee Pension Chair) (Committee Recommendation: To refer the request for a COLA to staff for a recommendation coming up.) 17. Sanitation Enterprise Fund Discussion (Sharon Duca, Assistant City Manager / Mark Nowak, Public Works Director) (Committee Recommendation: Authorize staff to include the Sanitation Enterprise Fund in the FY25 Budget.) 18. Discussion on Recruitment and Retention (Councilman David Anderson, David S. Hugg, III, City Manager) (Committee Action Not Required.)

REGULAR CITY COUNCIL MEETING - January 08, 2024 PAGE 4 MONTHLY REPORTS - November 2023 19. City Assessor's Report 20. City Council’s Community Enhancement Fund Report 21. City Manager’s Report 22. City Planner's Report 23. Controller/Treasurer's Budget Report 24. Fire Chief's Report 25. Police Chief's Report APPOINTMENTS/REAPPOINTMENTS BY MAYOR CHRISTIANSEN 26. Planning Commission - William L. Witham Jr. - (to fill the unexpired term of Robert D. Hartman - Term to Expire June 2024) ITEMS NOT ON THE CONSENT AGENDA 27. Carbon Column Media Replacement - Sole Source Vendor (Kate Mills, Water Production Manager) (Staff Recommendation: Award the contract to Calgon Carbon Corporation for the Carbon Column Media Replacement for the amount of $221,000.) CITY MANAGER’S ANNOUNCEMENTS MAYOR'S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING