Council Packet

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, April 25, 2022 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA VIRTUAL MEETING NOTICE This meeting will be held in the City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/gdlm9c Event number: 2346 763 8595 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis B. Louden PLEDGE OF ALLEGIANCE - Councilwoman Arndt ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Page 1

REGULAR CITY COUNCIL MEETING - April 25, 2022 PAGE 2 PROCLAMATIONS 1. Drinking Water Week 2. Provider Appreciation Day CONSENT AGENDA ADOPTION OF MINUTES 3. Regular City Council Meeting of April 11, 2022 COMMITTEE REPORTS 4. Council Committee of the Whole Report of April 12, 2022 Parks, Recreation, and Community Enhancement 5. Annual Report - Silver Lake Commission (Committee recommendation: Acceptance of the Silver Lake Commission’s Annual Report) 6. Review of Active Recreation Area Plan and Consideration of Cash-in-Lieu of Active Recreation Construction - McKee Road Apartments at 1385 McKee Road (Planning Reference #S-21-11) (Dawn Melson-Williams, Interim Planning and Community Development Director) (Committee recommendation: Acceptance of the staff recommendation of the Active Recreation Area Plan and Consideration of Cash-in-Lieu of Active Recreation Construction - McKee Road Apartments at 1385 McKee Road) 7. Strategies to Address Food Deserts in the City (Nikko Brady, Nicole Minni, and Karen Shore, Delaware Department of Agriculture) (Committee Action Not Required) 8. Proposed Categorization of Williams Park and Division and Kirkwood Streets Park as Safe Haven Parks in the City of Dover (Councilman Andre Boggerty and Councilwoman Trish Arndt) (Committee recommendation: Approval of categorizing Williams Park and Division and Kirkwood Streets Park as Safe Have Parks in the City of Dover) Legislative, Finance, and Administration Committee 9. Evaluation of Proposals - SCADA (Supervisory Control and Data Acquisition) Equipment and Technology Upgrade (Paul Waddell, Electric Director) (Committee recommendation: To purchase the SCADA Master software from Survalent and utilizing the IT department to purchase the required hardware) Page 2

REGULAR CITY COUNCIL MEETING - April 25, 2022 PAGE 3 10. Community Development Block Grant (CDBG) Application Review (Tracey Harvey, CBDG Program Manager) (Committee recommendation: Award of $300,000 in CDBG funds to sub-grantees to carry out approved CDBG activities) 11. Evaluation of Proposals - Auditor - (Lori Peddicord, Controller/Treasurer) (Committee recommendation: Approval of SB & Company, LLC for the audit services contract not to exceed the fixed price of $49,703, Proposal dated March 22, 2022) 12. Status of Other Post Employment Benefits (OPEB) and Pension Funds (Lori Peddicord, Controller/Treasurer) (Committee recommendation: Acceptance of the Status of Other Post Employment Benefits (OPEB) and Pension Funds Report) 13. Proposed Ordinance #2022-03 - Chapter 82 – Planning, Section 82-2 City Planner (David S. Hugg, III, City Manager) (Committee recommendation: amending Ordinance #2022-03 line 18 to read as follows: There is hereby established the office of city planner who shall be selected by the city manager and approved by city council and employed at the pleasure of city manager. The city planner shall be the Director of Planning, Inspections and Community Development, and be directly responsible to the city manager) 14. Report on Bond Bill Requests (David S. Hugg, III, City Manager) (Committee recommendation: acceptance of the Report on Bond Bill Requests) 15. Report on Segal Study (Sharon Duca, Assistant City Manager) (Committee recommendation: to refer to the City Manager's Office to complete the pilot test to further assess the Segal Evaluator, Job Description Questionnaires, and Job Descriptions) 16. Report on River Walk Progress (Sharon Duca, Assistant City Manager) (Committee recommendation: Authorizing the following: 1) that the proposed use of the old Public Works Yard (PWII) off of East Water Street be a potential River Walk Park area; 2) with approval of City funds or other funding sources be used toward the proposed project and 3) that staff work on obtaining funds for the project and work on the project itself) SEMI-ANNUAL REPORTS 17. Semi-Annual Inspection by City Manager - Robbins Hose Company (Staff recommendation: Acceptance of the report) Page 3

REGULAR CITY COUNCIL MEETING - April 25, 2022 PAGE 4 QUARTERLY REPORTS 18. Quarterly Revenue Report as of March 31, 2022 (Staff recommendation: Acceptance of the report) ITEMS NOT ON THE CONSENT AGENDA 19. Extension of the Ambulance Service Contract dated January 22, 2019 (David S. Hugg III, City Manager) (Committee recommendation: Mr. Rocha moved to recommend authorizing the City Manager the right to extend the contract term by one year under the Original Agreement signed on January 22, 2019, XVII. Terms, Review, Termination, and Assignment, Section B, Contract period may be extended by the City of Dover for two (2) additional one (1) year terms if contractor agrees to hold the prices as negotiated. If such an extension occurs, it will be agreed upon by both St. Francis and The City of Dover in written documentation. This is the first one year extension expiring on March 31, 2023) ORDINANCES FIRST READING - The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Second Reading on MAY 9, 2022. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 20. Ordinance #2022-03 - Chapter 82 – Planning, Section 82-2 City Planner (The Council Committee of the Whole Report of April 12, 2022 is listed on the agenda as item #4) CITY MANAGER’S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING Page 4

Item #1. Page 5

Item #2. Page 6

Item #3. REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on April 11, 2022 at 6:30 p.m. with Council President Sudler presiding. Council members present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Mrs. Arndt, Mr. Rocha, Mr. Taylor, and Mr. Hare. Staff members present were Police Chief Johnson, Ms. Peddicord, Mr. Hugg, Mrs.Melson-Williams, Mr. Rodriguez, and Mrs. Bennett. Mayor Christiansen was also present. OPEN FORUM The Open Forum was held at 6:15 p.m., prior to commencement of the Official Council Meeting. Council President Sudler declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. There were no members of the public that wished to speak during the Open Forum. INVOCATION The invocation was given by Elder Ellis Louden. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilwoman Dr. Julia Pillsbury. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Hare and unanimously carried. ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Anderson moved for adoption of the consent agenda as amended to remove Item #13- Controller/Treasurer Budget Report for February 2022 off of Consent Agenda, seconded by Mr. Rocha and carried by a unanimous roll call vote. CERTIFICATE OF CONGRATULATIONS - DOVER HIGH SCHOOL - 2022 DELAWARE INTERSCHOLASTIC ATHLETIC ASSOCIATION (DIAA) UNIFIED BASKETBALL TEAM CHAMPIONS The City Clerk read the following Certification of Recognition into the record: CERTIFICATE OF CONGRATULATIONS Presented to The Dover High School Unified Basketball Team Page 7

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 2 on being the 2022 Delaware Interscholastic Athletic Association (DIAA) Unified Basketball State Champions. We commend the following student-athletes for their outstanding performance: Xavier Ford Jlyn Taylor Nevae Grandison Ethan Roth Jordan Moran Daniel Rivera Javione Jackson Tyere Dennis JayDen Tickner Steven Powell Tyir Trott Kiara Tate Gracie Talamantes-Team Manager The entire team and Coaches Michael Denman, Gavin Schukoske, Aaron Vaughan and Jennifer Gumble are applauded for their remarkable achievement. We enjoyed cheering you on and look forward to next season. On behalf of the Mayor and Council, Mayor Christiansen presented the certificates to the Dover High School Unified Basketball Team and Coaches. PROCLAMATION - NATIONAL LINEMAN APPRECIATION DAY 2022 The City Clerk read the following Proclamation into the record: WHEREAS, the City of Dover Electric Department is a valuable community asset that contributes to the well-being of citizens through reliability, low-cost service, customer service, environmental protection, economic development and safety awareness; and WHEREAS, the City of Dover linemen are our community's first-responders in the wake of power outages by major winter and summer storms and other catastrophic events, working to make the scene safe for other public safety personnel. While citizens are taking shelter from storms, linemen are going out to ensure the citizens of Dover have electricity; and WHEREAS, linemen play a vital role in the lives of our citizens by maintaining and growing our electrical infrastructure. This profession demands passion, dedication and ongoing training and requires linemen to work around thousands of volts of electricity high atop power lines 24 hours a day, 365 days a year, to keep the electricity flowing; and WHEREAS, the work of City of Dover's linemen not only includes providing reliable power for our own community, but also responding generously to assist in staffing needs for neighboring cities and states. NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim April 18, 2022 as National Linemen Appreciation Day in the City of Dover and urge all residents to express their heartfelt appreciation to all the men and women Page 8

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 3 who so diligently serve to ensure that electrical power continues to flow to the homes and businesses of this city despite severe weather and electric system damage. On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation for National Lineman Appreciation Day. Councilman Rocha, Chair of the Utility Committee accepted on behalf of Mr. Paul Waddell, Electric Director, who was not able to attend the meeting. PRESENTATION - COUNCIL RESOLUTION NO. 2022-03 - MATTHEW J. LINDELL The City Clerk read the following Resolution into the record: WHEREAS, Matthew J. Lindell was sworn into office as Councilman of the First District on May 24, 2017 and served with distinction until his resignation on September 23, 2021; and WHEREAS, throughout his tenure Mr. Lindell served on the Economic Development Committee, the Other Post-Employment Benefits (OPEB) Trust Fund Board, and served as Chair of the Legislative, Finance, and Administration Committee; and WHEREAS, Matthew J. Lindell served with a commitment to doing what was right for the residents of Dover and was always open and available to listen to the needs and concerns of his constituents and he contributed greatly to the betterment of the City and its citizens.; and WHEREAS, Mr. Lindell displayed tenacity, candor, and the courage to adhere to his convictions when deliberating a myriad of city issues; and WHEREAS, Matthew J. Lindell built a bridge between his work with City Council and his work as an educator by bringing his experience as a Capital School Board member and president to his deliberations and by sharing his council member experiences with his students at Cape Henlopen High School, offering an invaluable perspective to both members of City Council and his students. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council, recognize that Matthew J. Lindell will be sorely missed and express their sincere appreciation to him and his family for the dedicated years of service and personal sacrifices made on behalf of the City of Dover, and wish him and his family success in all future endeavors. BE IT FURTHER RESOLVED that the Mayor and Council direct the City Clerk to make this resolution a part of the permanent records of the City of Dover as a lasting symbol of appreciation and gratitude to Matthew J. Lindell. On behalf of members of City Council and the citizens of the City of Dover, Mayor Christiansen presented Mr. Lindell with the City Key, Resolution, and Dover Cup in recognition of his years of service with the City of Dover. Page 9

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 4 PUBLIC HEARING/FINAL READING OF PROPOSED ORDINANCE #2022-02 - REZONING REQUEST FOR PROPERTIES LOCATED AT 411 SOUTH GOVERNORS AVENUE, 429 SOUTH GOVERNORS AVENUE, 435 SOUTH GOVERNORS AVENUE, 439 SOUTH GOVERNORS AVENUE/117 WEST WATER STREET, 441 SOUTH GOVERNORS AVENUE, AND 447 SOUTH GOVERNORS AVENUE A public hearing was duly advertised for this time and place to consider the rezoning of properties located at 411 South Governors Avenue, 429 South Governors Avenue, 435 South Governors Avenue, 439 South Governors Avenue/117 West Water Street, 441 South Governors Avenue, and 447 South Governors Avenue consisting of 1.74 +/- acres, owned by the State of Delaware and an alley. The properties are currently zoned IO (Institutional and Office Zone) and subject to the SWPOZ (Source Water Protection Overlay Zone), and the proposed zoning is IO (Institutional and Office Zone) subject to SWPOZ (Source Water Protection Overlay Zone) and H (Historic District Zo n e). (Tax P arcel s : ED-05-07 7.09-03-37.00-000,ED-05-077.09-03-48.00-0 0 0 , ED-05-077.09-03-50.00-000,ED-05-077.09-03-51.00-000,ED-05-077.09-03-52.00-000, ED-05-077.09-03-61.00-000, and an alley; Planning Reference: Z-22-01 and HI-22-02; Fourth Council District) Council President Sudler reminded members of the public that copies of the proposed ordinance were available at the entrance of the Council Chambers or on the City's website at www.cityofdover.com under "Government." Mr. Neil moved that the Final Reading of Proposed Ordinance #2022-02 be acknowledged by title only, seconded by Mrs. Arndt and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of February 28, 2022.) Planner's Review Mrs. Dawn Melson-Williams, Interim-Director of Planning and Community Development, reviewed the petition to amend the zoning district and the findings and recommendations of the Planning Commission. She noted that the Planning Commission and Historic District Commission recommended approval of the rezoning request. Responding to Mr. Anderson, Mrs. Melson-Williams stated that request is for six properties that are owned by the State of Delaware. She referred to the exhibit map in the Council Packet and explained that there are other properties within the block that are owned by private individuals and they are already within the Historic District. Public Hearing Council President Sudler declared the public hearing open. Mr. Elio Batista Jr., Esq. of Parkowski, Guerke, and Swayze, 116 West Water Street, on behalf of the State of Delaware explained that from a legal perspective the reason they are here is the future site of the courthouse is the shape of an L. The long portion of the L is not in the Historic District and the bottom portion of the L is and it makes sense to put everything into one category. The State of Delaware wanted to put it into the Historic District to comply with the requirements. Also, to Page 10

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 5 keep the charm of the City of Dover and help revitalize not only the center of Dover, but also have a facility that provides some dignity to those that are going through some of the most challenging times of their lives in the Family Court. Judge Michael Newell, Chief Judge of the Family Court in the State of Delaware, introduced members of the Family Court Bench as well as the three Judicial Officers who reside in the Kent County Family Court and serve the litigants of the City of Dover and Kent County. Judge Newell explained that the need for a Family Court building has been established by many studies as early as 2006. He stated that there was a southern court facility space study and at that time, was looking at all the courthouse facilities below the C&D Canal, and specifically the Family Court building in Kent County was rated as inadequate. He further stated that other studies since that time have cited issues with the security of the building. He then explained that the United States Marshall Service, who services the Federal Judiciary were retained to do a security assessment of our courthouses and cited many issues related to the security in the building. The building was built in 1989 and since that time, there have been many changes. There have been changes in the number of Judicial Officers that are in the building on Court Street. The expanded jurisdiction, population changes, increased number of filings, and most important, changes in security protocol and courthouse design. Judge Newell explained that they have been dealing with these issues since he became Chief Judge, and that the important issues to be aware of area size, security and safety, dignity, inclusion, and parking. He further explained that in terms of size, the current building was built in 1989 and has 35,000 square feet of space. The current space needs are estimated at 105,000 square feet, exactly three times the current space needs. The average courtroom size that they have is below modern courthouse standards and the court rooms average size are approximately 600 square feet per courtroom. He stated that it not safe for anyone in the courthouse. He explained that it was built at the time Chief Judge Robert Thompson took family court from out of the Arden building and at the time the current building was considered a new modern facility. It was built before September 11th 2001 when standards on security were drastically modified. Mr. Taylor moved to extend the three minute time frame for public comment, seconded by Mr. Boggerty and unanimously carried Judge Newell explained that he started to address the security issues. He stated that in the current building, there's no separate waiting areas for our victims, no confidential areas for attorneys and their clients to meet and complete petitions or have confidential conversations. The current holding cells do not meet Federal Compliance Standards because they do not allow for male or female and adult or juvenile separation, that comes from the juvenile justice delinquency and prevention act. Judge Newell explained that the current building allows for mixed circulation. He explained that in a courthouse there are three flows of circulation, the public, the judicial officers and their staff, and the detainees, inmates, juvenile detainees that are part of our jurisdiction. He further explained that currently when the Department of Correction vans or the Youth Rehabilitative Service vans Page 11

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 6 come into the courthouse, they park in a parking garage. He stated there is a Sally Port, however, the current vans are larger than the Sally Port because the doors cannot close and have a secure place for the transfer of inmates. Also, detainees ride the same elevator as our staff and our judicial officers. Judge Newell explained that there was an incident many years ago with former Judge Bill Nicholas. Mr. Nicholas got on an elevator without knowing there was an adult inmate on the elevator and the inmate spat in his face. Judge Newell further explained that in terms of security and safety, the courtrooms are just far too small. Also, in terms of dignity, the most intimate and personal issues that can befall families, parents and children happen in family court. They are what is known as a unified Family Court, because they hear virtually all issues related to families and children. Judge Newell further explained the current building does not offer the dignity that a courthouse should offer. The new building will have bigger courtrooms, adequate meeting space for litigants and attorneys, and better workspace for employees. The new building will meet modern day safety and designs standards with appropriately sized courtrooms, victim waiting space, and the traffic circulation. Judge Newell stated the new building won't have that mixed traffic circulation. In the new building, there will be plenty of space for the public and for the attorneys to conduct their courthouse work in privacy and with respect. He explained that they would like the courthouse to have the civic presence in Dover. Judge Newell explained that the estimated investment or cost of this building that we put into this county is more than $122 million. He further explained there will be a parking structure that will be constructed along with this building that will provide approximately 350 parking spaces. He further explained that the parking garage will allow during the week for parking for litigants, employees, and the public that are doing business in our court and also in the other courts. They will be taking up some parking that currently exists along Water Street, but that it'll be replaced by this parking structure. Judge Newell stated that a dignified, safe and appropriately spaced courthouse is a necessity in this day and age. Responding to Mr. Rocha, Judge Newell responded that it will continue to be a state building. Bill Lenihan, Principal with Tevabaugh Architecture, 2 Mill Road, stated that they have gone through the City of Dover Planning Commission and the City of Dover Historic District Commission. He referred to this process as a two-step process where they have gone through the process and are hopefully concluding this evening with the rezoning of the Historic District boundary adjustment. He further explained that later this month they will be meeting with the Historic District and the following month with the Planning Commission for the standard process of reviewing the design and the site of the building. Mr. Lenihan explained that it was mentioned why they want to rezone this property and as seen on the site plan, that it is an L-shaped site. He further explained the two ends of the site are currently in the Historic District, but the center is not. There is a need to be able to make this site consistent under one zoning with the Historic District and also to be consistent with the National Register, which includes the full block here. The Kent County Metropolitan Planning Organization Page 12

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 7 recommendations, and the other Historic District guidelines stated this would be the ideal site for a large building project. The Kent County Metropolitan Planning Organization felt that this rezoning is consistent with all the other guidelines and regulations that the City of Dover has already put in place, so they are recommending moving forward. Mr. Lenihan also stated that they are thankful to the city of Dover for last year, placing this full contiguous site in the Institutional and Office Zone (IO) that is what led this project to be able to move forward, so that they would not have to move ahead during this calendar year. He stated that this is the last time appearing before City Council, so he wanted to show renderings that are being proposed for the building. After meeting with the State Judicial Construction Oversight Committee tomorrow, they will attend Historic District and Planning Commission. Dr. Pillsbury moved to extend the three minute time frame for public comment, seconded by Mr. Boggerty and unanimously carried Mr. Lenihan explained that the rendering on the top is the view from the intersection of Water Street and Governor's Avenue and you see the three story courthouse, and extending along Governor's Avenue is the parking structure. They are trying to keep with the Historic District guidelines of having a contemporary building, but have the character proportions and materials also fit within the guidelines. He showed a ground view elevation of the front of the proposed courthouse. He showed a tower element and glazing with box window elements of brick along Water Street, and then along Governor's Avenue, there is the front lobby with the brick columns and the cast stone cornice. Mr. Lenihan explained that the intersection dips down about six feet. That is why the building is on a pedestal and then along Governor's Avenue in the distance, there is vertical circulation elements of the parking structure, where the glazing will have the same red brick on the parking structure and on the courthouse. He stated there is an elevation of the parking structure along Governor's Avenue starting with the vertical circulation tower. He explained that there is articulation along the elevations and also proportions of windows that are in character with the Historic District. Mr. Lenihan showed a few smaller vignettes on the bottom where they are adding additional articulation and smaller scale elements that are applied to the parking structure along Bank Lane. He explained they are looking forward to working with the rest of the City of Dover in the Development Advisory Committee meetings and all the city departments that we have been engaged with and going back to the Planning Commission and the Historic District. Mr. Lenihan thanked the City Council and City of Dover employees. Responding to Mr. Rocha, Mr. Lenihan stated that there is a bridge connector between the parking garage and the courthouse so Judges and Commissioners have a secure area to move through the complex in a safe manner. Responding to Dr. Pillsbury, Mr. Lenihan stated that the State of Delaware has said that they would be open to having conversations with the City of Dover and other organizations about making the parking garage available as needed. Page 13

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 8 Responding to Mr. Sudler, Mr. Lenihan explained that there are three elements that look like smaller scale buildings that are about 30 feet wide and come several feet off the face of the building and they have a cornice line that is similar to the same height of most of the cornice lines of buildings on The Green. Mr. Lenihan explained that they hope to have a full glazing in the windows as well. He stated that there is the backdrop of a larger scale building, however you have these elements and cornice lines that you recognize and they are in scale with the other elements seen on The Green. William Walls, retired Family Court Judge and practicing attorney at Parkowski, Guerke and Swayze, 116 West Water Street. He explained that he agrees with everything being said about the current courthouse and stated that the judges and commissioners have lived it and that it should have happened 15 or 20 years ago. Former Judge Walls then asked for Council to support this application. Mr. Anthony Panicola stated that he is an attorney in Dover. His address is 840 Walker Road. He stated he is the President of the Kent County Bar Association. Mr. Panicola stated that as a practicing attorney in Dover, who practices in Family Court and on behalf of all the attorneys and litigants, this is welcome and needed for everyone involved, and the Kent County Bar Association does support this. Ms. Laura Yiengst stated her address is 314 South State Street, and a practicing member of the Delaware Bar in Kent County. She stated that the three issues are the dignity, safety, and parking. She expressed from a practitioner's standpoint of what it means to have a new courthouse. She explained she has been practicing in Dover for almost 30 years. When she started as a prosecutor, she stated that the lockup at Family Court was dangerous. There are only three cells. There is only one cell with a table and it is probably not much bigger than a bathroom in a house. When an attorney meets with an inmates, they are locked in the cell. Ms. Yiengst further explained that there are only two other holding areas. She stated when there are females, males, and juveniles, there is no place to meet privately with your client. She described the lockup holding area as approximately 12 feet by 15 feet, and one that just has a bench along the wall. Ms. Yiengst explained that lockup is not a safe place to meet with clients ans it is not a safe place to go as a Prosecutor to talk to Pro Se litigants. Ms. Yiengst explained that there are people who are in there for misdemeanors that are also facing termination of parental rights and people who have prior criminal histories, including Class A felonies, and they are not safe people to be in that close proximity. It is also not a safe area to have juveniles who are in lockup in such close proximity to the adult incarcerated individuals. She further explained that with respect to parking, the problem is if you have ever driven down Martin Luther King or down Court Street in the middle of a Monday or Tuesday or Wednesday at Family Court, people park all the way down Court Street into the neighborhood. They park along the lane that runs parallel to Martin Luther King. Ms. Yiengst explained that it is not a safe area. Family court is an emotionally charged area of law and it is not safe to be walking that far due to a lack of parking. There are employees in the courthouse who have to park out there as well as litigants and attorneys. She stated a parking area Page 14

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 9 would be welcomed. She went on to explain that dignity is extremely important. There is no place to speak to a client if we are waiting to go in a courtroom. Mr. Yiengst explained that there are litigants on both sides in the same small waiting area. There are efforts made to divide them into two different waiting areas for criminal days and protection from abuse days but they are feet apart from each other. The waiting areas in front of Judge McGiffin and Judge Vari's courtrooms who are upstairs, however Judge Pyott courtroom is downstairs but uses the same waiting area. There is one small area and where Judge Pyott is downstairs is also where people have to go for records. Mr. Hare moved for approval of the rezoning request, as recommended by the Planning Commission. The motion was seconded by Mr. Boggerty and, by a unanimous roll call vote, Council adopted Ordinance #2022-02, as follows: PRESENTATION - POLICE DEPARTMENT 2021 ANNUAL REPORT Police Chief Thomas Johnson reviewed a Power Point presentation (Exhibit #1) depicting highlights of the 2021 Annual Report for the Dover Police Department. Responding to Mr. Rocha, Chief Johnson stated that the police department is still struggling in the area of recruitment and getting people interested in a uniform public safety role, even the cadet role. He further explained that they are authorized for six cadets but have not been above three in the better part of a year. Chief Johnson thanked City Administration for raising the hourly rate for a cadet to $15 dollars an hour however, that did not increase recruitment. Chief Johnson explained that he did not want to recommend the cadet program being a full-time position until he is sure he will be able to get enough interested parties to come and stay in that role, because that is a lot to do for an Full-Time Employee who might only be passing through or would lose interest. Chief Johnson further explained that he may suggest a hybrid program so that if they have a cadet that is impressive, shows some intention that they would like to stay a while and they enjoy the role, maybe convert them, take that enthusiasm and put it to better use. He stated that he would not bring that to City Council until he was sure he could fill the positions. Chief Johnson explained that right now he is not sure that he could do that, however it is on his radar. Chief Johnson further stated that the goal is to have visible uniform presence over and above what is being done with sworn police officers. He does not think Responding to Mr. Rocha, Chief Johnson explained they are working on recruitment possibilities within the area high schools. He explained that they are in the organization stage of an Explorer Post. He stated that it would be a Public Safety Explorer post that would attract young people that might be interested in a career in police, fire, EMS, emergency management or 911 dispatcher. They are going to combine those concepts. He believes the age range to participate is going to be 14 to 20 years old. He explained it falls under the umbrella of scouting, however different from Boy or Girl Scouts. The goal is to get into the lives of young people and helping them form their passion and enhance their understanding of a career in the public safety profession while they are still forming Page 15

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 10 their opinions of where they want to go in their life. The hope is to create a pipeline that leads to the cadet role and then ultimately a career in policing. Responding to Mr. Sudler, Chief Johnson explained that in regard to Diversity, Equity and Inclusion, the police department is running all of their purchasing through additional filters to make sure they identify minority owned businesses. Chief Johnson further explained that the department will not have a promotional board that does not have diverse representation. The department has made changes to the promotional test that has validations associated with it in relation to sensitivities to minority groups. The changes are court tested, peer reviewed, and academically reviewed. Chief Johnson stated that the previous testing program worked very well and produced great officers, however he doesn’t want anyone to say they are not using the best practices to find leadership and create opportunities for everybody. The department does additional training over and above the baseline training. Chief Johnson stated that he has two officers attending the Diversity, Equity, and Inclusion Committee meetings. Responding to Mr. Sudler, Chief Johnson stated that he intends to send a communication to Council to show the recruitment efforts of his department. He further explained that although recruitment has declined, the recruiting process has been successful and the process of recruiting minority candidates has increased. He explained the department has been through four hiring cycles in two years, both 2020 and 2021. The memorandum will detail the progress the department has made in this process. In the current cycle of 2022, 10 out of 22 candidates represent diversity which better represents Dover. Chief Johnson further explained that the department is taking advantage of a grant they received, and they are going to start a targeted media campaign that will further increase the numbers. Responding to Mr. Sudler, Chief Johnson explained that the security of the community engagement vehicle would require 24 hour staff just as a brick and mortar building. He stated that just parking the unit or a patrol car and walking away doesn’t serve the necessary purpose. He further explained that it would take additional staff to achieve the results that City Council is looking for with the additional substation whether brick and mortar or using the community engagement vehicle. Chief Johnson explained that was one of the reasons why he was so focused on hourly utilization study last year. It was to make sure that they knew where all of our hours were going, and so he could account for those hours. Chief Johnson stated that he believes that without the additional staffing to support a mobile station it could end up being a disappointment. Mr. Anderson moved for acceptance of the 2021 Police Department Annual Report. The motion was seconded by Mr. Hare and unanimously carried. CONTROLLER/TREASURER MONTHLY REPORT -FEBRUARY 2022 Lori Peddicord, Controller/Treasurer, presented the February 2022 Controller/Treasurer monthly report. Responding to Mr. Neil, Ms. Peddicord explained that there has not been this type of increase in Page 16

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 11 energy costs in 10-15 years. Ms. Peddicord stated that it has enabled the City of Dover to give the credit to the customers and also fund the rate stabilization reserve. She further stated that given the increase that they are seeing in everything else, She believes it is going to continue with the energy market. Ms. Peddicord stated that she and Dave Hugg, City Manager, met with TEA, the energy authority, to review the Fiscal Year 2023 budget and it was troublesome and wanted to make the members of council aware. She further explained that rolled up in the numbers, you do not see the items that are hugely in a deficit as of February. She stated that from March through the end of June, the deficit in these two or three categories could decrease based on demand and costs. However, she stated that for Fiscal Year 2023, she does not think the energy prices are going to decrease. Responding to Mr. Neil, Ms. Peddicord stated that the plan is to bring a budget amendment to Council in the first part of May for Fiscal Year 2023. She explained that she may suggest that the City pull some money out of the rate stabilization fund to absorb some of this deficit this year. She also stated that she would like to consider the future years too. She further explained that it is going to be some really hefty lifting and planning and just riding the wave. Ms. Peddicord stated that there has been 10 to 15 years of good prices. Mr. Neil moved for acceptance of the February 2022 Controller/Treasurer Report. The motion was seconded by Mr. Anderson and unanimously carried. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF MARCH 28, 2022 The Minutes of the Regular Council Meeting of March 28, 2022 were unanimously approved by motion of Mr. Anderson, seconded by Mr. Rocha and bore the written approval of Mayor Christiansen. COUNCIL COMMITTEE OF THE WHOLE REPORT - MARCH 29, 2022 The Council Committee of the Whole Meeting was held on March 29, 2022 at 6:11 p.m., with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Hare (via video), Mrs. Arndt, Mr. Rocha (left at 6:57p.m. and returned at 7:02 p.m.), Mr. Taylor, and Dr. Pillsbury.Mr. Neil was absent. Mayor Christiansen was also absent. Civilian members present for parliamentary procedure training were Mr. Lewis and Mr. Jones, (Parks, Recreation, and Community Enhancement), Mr.Shelton (via video) (Safety Advisory and Transportation), and Mr. Contant and Mr. Shevock (via video) (Legislative, Finance, and Administration). Mr. McCutcheon (Utility) and Ms. Jackson (Safety Advisory and Transportation) were absent. COUNCIL COMMITTEE OF THE WHOLE Adoption of Agenda Mr. Rocha moved for adoption of the agenda, seconded by Mr. Boggerty and unanimously carried. Parlimentary Procedures Training Page 17

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 12 Dr. Reba R. Hollingsworth, Member of the National Association of Parliamentarians (NAP), reviewed a presentation entitled "Parliamentary Procedure Presentation." Mr. Sudler confirmed Council follows the Dover Code of Ordinances and Roberts Rules of Order to facilitate Council Meetings. Responding to Mr. Taylor, Dr. Hollingsworth explained to ratify a motion means that a motion was made at a previous meeting without a quorum present and the committee acted, to make sure the action that was taken is acceptable to the rest of the committee it must be ratified at the next meeting with a quorum. Responding to Mr. Taylor, Dr. Hollingsworth stated recess is a privileged motion which means that you had an emergency that you need to stop. If you the committee wishes to discuss something else that is not related to the issue you may lay the other issue on the table. Responding to Mr. Anderson, Dr. Hollingsworth stated the 12th Edition of Robert’s Rules of Order is a different format than the other editions. Dr. Hollingsworth explained that receiving the agenda beforehand and you have questions a person may look at Robert’s Rules of Order and if they still have questions then call the Chair of the committee. Responding to Mr. Boggerty, Dr. Hollingsworth explained once a special committee has served its purpose and submitted its final report to Council a vote to disband the committee is not necessary. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 7:21 p.m. By consent agenda, Mr. Anderson moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Rocha and carried by a unanimous roll call vote. MONTHLY REPORTS - FEBRUARY 2022 By motion of Mr. Anderson, seconded by Mr. Rocha, the following monthly reports were accepted by consent agenda: City Assessor’s Report City Council’s Community Enhancement Fund Report City Manager’s Report City Planner’s Report Controller/Treasurer’s Budget Report Fire Chief’s Report Police Chief’s Report CITY MANAGER'S ANNOUNCEMENTS Page 18

Item #3. CITY COUNCIL MEETING OF APRIL 11, 2022 PAGE 13 Mr. David S. Hugg, III, City Manager, stated that a new Human Resources Director has been hired and will be starting in May. He also explained that they are in the process of interviewing applicants for the Planning and Community Development Director. Mr. Hugg explained that the City of Dover submitted to the Congressional funding process, a little over $10 million worth of projects that include new road work, additional water main and other water projects, as well as for continuation of the accessible playground at Dover Park and for funding for the Dover Police Department’s outdoor wireless camera program to the congressional funding process. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Taylor extended Happy Easter to those who celebrate the death and resurrection of Jesus Christ. Mr. Anderson wished everyone a blessed Holy Week. He wished Happy Passover to those who observe. Mr. Anderson reminded everyone that April 30, 2022 is National Prescription Drug Take Back Day. He explained that this event is meant to provide a safe, convenient, and responsible means of disposing of prescription drugs. .Mr. Sudler moved for adjournment of the Regular Council meeting, hearing no objection the meeting adjourned at 9:35 p.m. ANDRIA L. BENNETT CITY CLERK-SELECT All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of April 11, 2022 are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /AB S:\AGENDAS-MINUTES-PACKETS\Council-Minutes\2022\04-11-2022 REGULAR.wpd Exhibits Exhibit #1 - Dover Police 2021Annual Report Page 19

EXHIBIT #1 Regular Council Meeting of 4/11/2022 Item #3. Dover Police Department 2021Annual Report Thomas A. Johnson, Jr. – Chief of Police Page 20

Item #3. The Patrol Unit  “The Backbone of the Department”  24 hours a day – 7 days a week  Most “Calls for Service”  Most community contacts  Widest variety of challenges  Most visible part of the agency  Every Officer starts out in this Unit  4 Platoons working 12-hour shifts  Huge Pandemic Challenges  Lieutenant Jordan Miller, OIC Page 21

Canine Teams Item #3. PFC Craig Mitchell and K9 “Jits” CPL Cliff Figueroa and K9 “Reeko” WPD K9 Academy - Explosives DSP K9 Academy - Explosives Special Thanks – Dr. Joel Halpern for his $10,000 donation to the Canine Unit mission Page 22

Shift Investigators Item #3. Heather Braun John Brennan Emily Gurian  Vital to the organization as Detectives are not always available  Possess special skills of related to evidence and interviewing  Helps us maintain a high level of service around the clock  BIG assist from the Criminal Investigations Unit with the training  Several Officers from each shift were trained during 2021 Page 23

Field Item #3. Training Officers Turn Academy Graduates into effective Officers capable of independent duty Training moves through four phases over the course of 16 weeks Patrol FTO team successfully field-trained 14 new Officers in 2021 New officers were in training on almost every patrol shift FTO Program was very resilient in 2021 On-schedule * Short staffed * COVID-19 pandemic Siobhan Burton Nate Garey Page 24

Dedication to Duty Item #3.  10:12 in the morning on December 25th  Officers David Spence and Jacob Miller  Quick response - alarm at the Lowes store  located an unsecured access point  found a subject burglarizing the business  Officers continued to investigate thoroughly  determine the suspect entered multiple times  another $7,300 worth of merchandise was PFC David Spence recovered - secondary location Page 25

Community-Based Policing Philosophy Item #3. All four platoons assigned areas in each of the four patrol districts to focus on community engagement.  increase our one-on-one outreach  focuses on neighborhoods  Still have to handle 911 calls / admin duty  neighbors can expect community-related conversation in public spaces  Hope is to discover neighborhood issues  Answer any questions residents might have on law enforcement or the Dover PD Page 26

Secrets to our Success Item #3. Mr. Alexander Hassman Mr. Casey Wallace Information Technology Mechanical Technology Page 27

CRIMINAL Item #3. INVESTIGATIONS UNIT Investigate the most serious crimes Financial and identity theft cases Perform background investigations Greatly improved clearance rates  Robberies 77% (National = 35%)  Burglaries 69% (National = 15%)  Theft 28% (National = 24%)  Rape 60% (National = 30%) Lieutenant Aaron Dickinson, OIC Page 28

CRIME SCENE Item #3. INVESTIGATIONS UNIT o Detective Nolan Matthews o National Forensic Academy (NFA) o University of Tennessee o Ten week training program o Evidence identification, collection, and preservation o Two full-time detectives assigned o Both received NFA training. Page 29

DRUGS, VICE AND ORGANIZED CRIME (DVOC) UNIT Item #3. STREET CRIMES UNIT Separate units - successful together - efforts were on gangs & violent offenders Total of 11 Officers> 3 are assigned to the U.S. Marshals, DEA, & ATF Task Forces Responsible for the seizure of 154 illegal firearms - 63% increase from 2020  22% decrease in shootings Detective Logan Spicer Crime-Stoppers Award  Significant illegal drug seizures Methamphetamine seizures up 413% $201,760 from illegal drug proceeds Page 30

SPECIAL ENFORCEMENT UNIT Item #3. The SEU is our most versatile group in uniform. While they each have a distinct sub-specialty, they make each other better by supporting each other’s special assignment goals. Community Policing Unit Youth Unit Police Athletic League Motor Unit Cadets – Parking – Animals Lieutenant Paul Kuntzi, OIC Page 31

Community Item #3. Policing Unit • Doubled the staff - total of ten • Re-establish/improve relationship with: • Neighborhood watch organizations • Civic associations • Property managers • Better engage community issues: • Homelessness • Public alcohol consumption • Persistent loitering • Public urination • Traffic enforcement Page 32

Community Item #3. Policing Unit In July, the CPU acquired K-9 “Roy” who serves as the Dover Police Facility Dog. Roy has been utilized in a multitude of ways ranging from community relations activity to emotional relief after traumatic events in or around Dover. • Compassion care visits to families • Supporting return to socialization • Visits to local schools – “fetch” • Visits to Dover Library • Visits to “First Fridays” Roy visits a student with partner PFC Lee Killen Page 33

Community Item #3. Policing Unit Participation in community events supporting: Tracy Palmer Ministries Dover Housing Authority Police Athletic League Operation Gobble Green Beret Project Christmas giveaway Downtown Dover Partnership DSU Freshman “Downtown clean-up” Dover High and DSU homecoming parades National Night Out Dover Little League “trick or treat” night Page 34

Community Item #3. Policing Unit Community Response Vehicle (CRV) Operational in the late spring Help connect neighborhoods to resources that support a healthy and safe community Simon Circle, Capital Green, New & Reed Try to provide access to much needed resources where they are needed Connect citizens who need help finding: suitable housing job opportunities help with substance abuse >>> Bridge Clinic Page 35

Community Item #3. Policing Unit Youth Unit Specially trained in school resource methods Provide a safe / successful learning environment Returned to In-person instruction in the Fall Socialization suffered during the Pandemic SROs worked closely with Academic Staff Provide support & build relationships w/students Informal Counseling / Mentorship Educate students on the law to prevent the long-term consequences of juvenile delinquency Hosted the annual National Night Out L-R MCpl. Gedney & Cpl.’s Piazza, Stevenson, Nester, Knight Page 36

Community Item #3. Policing Unit Police Athletic League Continuing partnership with the Capital School District After-school & summer programs / educational & recreational opportunities Leadership principles are embedded into all activities Central Middle School Outdoor Classroom was renovated 1st annual “Outrunning Childhood Cancer” 5K run / 1 mile walk Two sessions of Dover Police Youth Academy The driving force behind the PAL program is PFC Anthony Smith Unmatched passion for mentoring our children PAL expects to bring back “Day in their Boots” and the Football Combine Page 37

Community Item #3. Policing Unit Motor Unit Able to fill three of the vacant positions Address traffic complaints more effectively Significant impact on traffic violations Upgrade to radar traffic counter software Improved data from traffic surveys Page 38

Community Item #3. Policing Unit Motor Unit Community outreach events Escorting funeral processions Ceremonial events Movements of President Biden Bike races - 5K runs - City parades Page 39

Victim Services Item #3. PROFESSIONAL CRISIS COMPASSION BEST POSSIBLE ASSISTANCE ASSISTANCE EMPATHY OUTCOMES Referrals to Services Death Notifications Victim Dignity Tough Decisions Criminal Justice updates Emergency Room Secondary Victims On-Call 24/7 Courtroom Support Crime Scenes Food/Clothing/Shelter Networking Victim Compensation Interventions Employee Resource Follow-Up work Coordinator Diane Glenn Page 40

BODY WORN CAMERA Item #3. INITIATIVE My Hat In January, Council endorsed Axon, Inc. Best value was the “Officer Safety” package Included Cameras, Tasers, Gear, & Training Interoperability between technologies Unlimited capacity for digital storage Successful 2021 Grant Cycle – 2 Awards $50,000 obtained through the SLEAF $140,000 Federal working with the CJC Delaware passed a Body Worn Camera law Regulations are under development Our program has expanded significantly Page 41

 Unfortunately ~ it took the entire year to accomplish BODY WORN CAMERA Item #3.  Fortunately ~ we were successful in: INITIATIVE 1. keeping the original price parameters 2. learning the total number of devices we needed 3. obtaining all of the grant funding we applied for  The last twist was the impact of supply chain crisis Equipment ordered - delivery time a constant question Shortage of components - increased national demand  Very happy with the virtual reality training (VRT) Emerging technology - Real-world scenarios Reinforce our training in critical decision-making Stressful and complex circumstances Special thanks to Captain Kevin Kober Page 42

Clinical Field Item #3. Partners  Initiative has been led by Lt. Jordan Miller  Hundreds of hours of research and planning  Behavioral Health Unit will include:  2 clinical practitioners  Community Policing Unit – 1 FTE assigned  Ongoing assessments of “real-time” situation  Balance prevention, response, and follow-up  Relationship with the Dover Behavioral Health  Funding secured from a CJC grant and;  Line-item supplemental - State budget  Dover PD would like to thank:  CJC Director Christian Kervick  CJC Grant Specialist Valarie Tickle  Representative Valerie Longhurst Page 43

Group Violence Item #3. Intervention (GVI) National Network Academic Research Safe Communities Family Services Human Services PROJECT Cabinet Council Law Enforcement Captain Randy Robbins Page 44

Police Chief’s Item #3. Advisory Committee Rev. Dr. Imam Dr. Chief Ms. Mr. Ms. Carol Arqum Chanda Thomas Courtney Victor Schatze Harris Rashid Jackson Johnson Ford Giangrant Sykes First Anniversary on September 30th ~ It continues to thrive and engage issues The entire Body Worn Camera program was vetted by the group Mr. Jordan Recruitment of new Officers ~ embrace the expanded use of targeted digital media Waverly Demby The Police Academy curriculum ~ Committee suggestions incorporated into 1st revision DeBraux Sponsor an anti-gang/drug/violence video contest ~ Did not resonate young people The failure of that initiative led to the Youth Sub-Committee ~ monthly meetings Other highlights include the June meeting ~ connect the community with City Council Mr. MCpl. Information received that evening + survey from National Night Out = list of new topics Matthew Nathaniel ** It should also be noted that the Advisory Committee was very engaged with the team Warren McNeil that put together the Dover-specific plan for Group Violence Intervention (GVI). Page 45

LIFESAVING AWARDS Item #3. Ptlm. Brandyn Clancy Ptlw. Alicia Corrado Ptlm. Daniel Godwin PFC Jonathan Haith PFC Bryce Jackson Ptlm. Ryan Bevan Ptlm. Joshua Hebert Ptlm. Jordan Marucci Ptlm. Connor Cpl. Leonard Nester MCpl. Jacob Rankin MCpl. Carlton Turner Cpl. James Piazza PFC Nathaniel Weir Ptlm. David Spence PFC Lee Killen Pellegrini-Foley Page 46

Police Chief’s Award Item #3. Sgt. Peter Martinek - MCpl. Robert Barrett MCpl. Jacob Rankin - MCpl. J. Michael Willson Cpl. James Johnson - Cpl. Matthew Krogh PFC Nicholas Bufalini - PFC Robert Cunningham PFC Logan Spicer - Probation & Parole Ofc Daniel Stagg Victim & suspect in a recent homicide were both members of rival gangs Social media threats >> retaliatory shootings Investigated and conducting surveillance on the threatening individuals Hard work and coordination >> 7 guns in less than 24 hours Prevented future shootings ~ 2020 homicide investigation closed Drive-by shooting solved Page 47

Item #3. Officer and Civilian of the Year 2021 Patrolman First Class Records Unit Clerk Dale Starke Emily Waldridge Page 48

New Sworn Officers Item #3. Patrolman Max Alderson Patrolman Andrew Devine Patrolwoman Brittney Finnegan Patrolman Gunnar Goad Patrolman Joshua Hebert Patrolwoman Erin Marshall Patrolman Jordan Marucci Patrolman Jacob Miller Patrolman Connor Pellegrini-Foley Patrolman Jake Shepherd Patrolman Connor Schell Patrolman Anthony Slaughter Patrolman Travis Smith Patrolman Diego ZamoraPage 49

PROMOTIONS Item #3. SERGEANT MASTER CORPORAL Peter Martinek Jacob Rankin Brian Wood PATROLMAN FIRST CLASS CORPORAL Brandyn Clancy Bryce Jackson Dale Boney Strovenscolv Larochelle Robert Cunningham Michael Simpkiss Willie Johnson, Jr. Dale Starke Steven Vieira Page 50

RETIREMENTS Item #3. Sergeant Anthony Digirolomo Master Corporal Michael Wisniewski 28 Years of Service 22 Years of Service Page 51

Data Analysis Item #3. ENFORCEMENT ADMINISTRATION TRAFFIC CONCERNS HOURLY UTILIZATION Moving Violations 2020 2021 Change DUI 152 208 37% Total Duty/Productivity Hours = 158,430 Administrative Functions = 39,668 Speeding 320 945 195% Stop Signs 141 262 86% Careless Driving Other Dangerous 384 444 474 540 23% 22% Criminal Investigations = 28,969 All others 3,767 5,424 69% Patrol Time = 22,696 Grand Total 5,208 7,853 66% Training = 21,075 Civil Red Light 12,727 10,410 18% CRIME CONCERNS CALL VOLUME Group A Offenses 2020 2021 Change Homicide 9 4 56% Calls For Service 33,313 < 39,455 18% Sex Crimes 20 28 40% Robbery 27 26 4% Aggravated Assault Non-Aggravated Assault 320 938 378 1,448 18% 54% Mental Health Related 417 < 468 12% Burglary Grand Total 65 5,265 45 6,108 31% 16% Drug Overdoses 83 < 119 43% Page 52 Shootings 60 47 28%

Grant/Donation Funding Summary Item #3. Page 53

Thank You Item #3. Captain Christopher Hermance for photography & research CSI-PFC Nolan Matthews for photography Dover Police Records and Analytical Units for data and figures Assistant to the Chief Rebecca McNamara for coordination Page 54

Item #4. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on April 12, 2022 at 6:00 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Mrs. Arndt, Mr. Rocha, Mr. Taylor, and Mr. Hare. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Michael W. Lewis and Dante Jones (via WebEx) (Parks, Recreation, and Community Enhancement) Mr. Contant and Mr. Shevock (via WebEx) (Legislative, Finance, and Administration) was absent. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Mrs. Arndt and unanimously carried. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairman Boggerty presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mrs. Arndt and unanimously carried. Annual Report - Silver Lake Commission Ms. Marie Kozel, Chair of the Silver Lake Commission presented a verbal report. Ms. Kozel stated The Silver Lake Commission met on March, 9, 2022, due to the pandemic and lack of quorum they had not met in some time. Ms. Kozel further explained that the Silver Lake Commission has six members and one vacancy. At the March 9, 2022, the commission reviewed the application for a restaurant proposal at 801 North State Street. On March 21, 2022, The Silver Lake Commission provided their recommendation to the Planning Commission. Ms. Kozel provided an updated on the projects at Silver Lake including, spring cleanup events, concrete dam repairs, and removal of vines and low vegetation. Ms. Kozel announced on April 22, 2022, Bally’s Dover Casino Resort will be volunteering in the park for Earth day and Arbor day activities. On April 30, 2022, the Lions Club, United Way, and the City of Dover will gather to install new story walk displays. Mr. Rocha stated on April 30, 2022, there will be 10 stations installed and paintings such as hop scotch on the sidewalk. Mr. Rocha is hopeful to be able to do the a Born Learning Trail at Dover Park next year. Responding to Mr. Boggerty, Mr. Rocha invited members of Council to attend April 30th between 9am and 2pm to help assist the volunteers at Silver Lake Park. Mr. Anderson moved to recommend the acceptance of the Silver Lake Commission’s Annual Report, as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. Page 55

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 2 Review of Active Recreation Area Plan and Consideration of Cash-in-Lieu of Active Recreation Construction - McKee Road Apartments at 1385 McKee Road )Planning Reference #S-21-11) (Dawn Melson- Williams, Interim Planning and Community Development Director) Ms. Dawn Melson - Williams, Interim Planning and Community Development Director reviewed the background and analysis regarding the Cash-in-Lieu of Active Recreation. Staff recommended review of a Site Development Application for the construction of sixteen (16) 10,000 SF garden style apartment buildings each containing twenty-four (24) units for a total of 384 apartment units. Also proposed are sixteen (16) garage buildings, a clubhouse with a pool, walking paths, picnic areas, a dog park, playing field, parking, and other site improvements. The property is zoned RG- 2 (General Residence Zone) and C-2A (Limited Central Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone). This development application is only for the residential zoned portion of the property. The commercial portion will be developed under a separate application. The property is located on the east side of McKee Road near the intersection of McKee Road and Scarborough Road. The owner of record is McKee Cap, LLC. Property Address: 1385 McKee Road. Tax Parcel: ED-05-067.00-02-57.00-000. Council District 4. Review of Active Recreation Area Plan with Consideration of Fee-in-lieu of Active Recreation Area Construction. Waiver Requests: Partial Elimination of Upright Curbing, Reduction of Required Parking, and the Elimination of Sidewalk along the Public Street Frontage. Responding to Mr. Rocha, Ms. Melson-Williams stated the city zoning ordinance requires a certain amount of square footage per dwelling unit to be provided as active recreation area. In the case of this project, they are not fully providing that square footage amount. Ms. Melson-Williams explained, the City of Dover zoning ordinance allows for a Cash-in-Lieu payment, and that payment is based on the amount the project is deficient. She further explained, the calculation involves submission of an appraisal, calculated for that the Cash-in-Lieu amount in the case of McKee Road Apartments just over $15,000 would be required, if approved. Ms. Melson-Williams stated the fee would be required to be paid before the first building permit application can be approved. In addition, the funds that come in for that Cash-in-Lieu payment is specifically placed in the Parkland reserve fund. The Parkland reserve fund is a restricted account that then is utilized for park facilities citywide. Ms. Melson-Williams further explained that a significant portion of this tract of land is wooded and wetland areas that may limit development activity. Responding to Ms. Arndt, Ms. Melson-Williams explained according to the zoning ordinance the Parks, Recreation, and Community Enhancement Committee should review the active recreation plan and make a recommendation. The recommendation is then carried forward to the Planning Commission. Ms. Melson-Williams explained, the Planning Commission is the final acting body in regards to the site development plan and the final say in the active recreation plan and cash-in-lieu amounts. Responding to Mr. Anderson, Mr. Jonathan Street, Associate with Becker Morgan stated the sidewalk along the front of the property would run across a stable drainage area. Mr. Street stated the sidewalk will be moved more onto the property than on the right of way. Mr. Street explained the target market of the apartments is young professionals, however, if the tenants were to be families the facility would support those tenants. Page 56

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 3 Mr. Street further explained, that the tract of land is nearly 80 acres, more than half of the land is encumbered by wetlands. Mr. Street stated, the developer did not want to disturb the wetlands or the woodland and they need to manage the storm water. Responding to Mr. Taylor, Ms. Melson- Williams explained the current zoning ordinance does not have a requirement for Electric Vehicle (EV) charging stations. Ms. Melson- Williams further explained that planning staff have made the recommendation to make the area EV capable, meaning a conduit is placed in the ground prior to paving. Mr. Anderson moved to recommend the acceptance of the staff recommendation of the Active Recreation Area Plan and Consideration of Cash-in-Lieu of Active Recreation Construction - McKee Road Apartments at 1385 McKee Road. The motion was seconded by Mr. Neil and unanimously carried. Strategies to Address Food Deserts in the City (Nikko Brady, Nicole Minni, and Karen Shore, Delaware Department of Agriculture) Ms. Nikko Brady and Ms. Karen Shore from the Delaware Department of Agriculture reviewed the presentation entitled Delaware Health Food Retail Initiatives. Ms. Nicole Minni reviewed the interactive website and data dashboard. Ms. Minni explained the data dashboard is used to identify gaps in food resources. The data dashboard is interactive and the municipality or school district may be selected. Ms. Minni further explained, other data sets included are households without a vehicle and census data to show students and families in poverty. Responding to Mayor Christiansen, Ms. Brady stated that restrictions surrounding the COVID-19 pandemic had been lifted and she would check on the restrictions that were placed on farmer's markets and respond to the Mayor at a later date. Mr. Taylor thanked Ms. Brady, Ms. Minni, and Ms. Shore for their presentation. Mr. Taylor stated Capital School District is a Title One District, which means that the students receive a free lunch and breakfast due to the social economic status of our citizens. Mr. Taylor thanked the Department of Agriculture for bringing this pilot program to Dover. Proposed Categorization of Williams Park and Division and Kirkwood Streets Park as Safe Haven Parks in the City of Dover (Councilman Andre Boggerty and Councilwoman Trish Arndt) Ms. Arndt, stated April is Sexual Assault Awareness month, one in four women are abused in their lifetime, and for men, that number is one in six. Ms. Arndt explained that only 28% of victims report their assault to the police. Ms. Arndt stated domestic violence statistics are equally alarming. In Delaware in 2020, over 22,500 domestic violence incidents were reported. Ms. Arndt further explained that last night, at the Regular City Council Meeting, Council heard Dover specific crime data from Chief Johnson's annual report. Ms. Arndt stated overcoming abuse related trauma is incredibly difficult, and we as a community can acknowledge their pain and support their healing. Parks can be a place of reflection and nature is healing. Ms. Arndt explained the Safe Haven concept sets a stage for future events and tonight's action is one step towards raising awareness of sexual assault and domestic violence. Ms. Arndt expressed that signs could be installed within the park, providing information on victim services. Ms. Arndt also stated there is interest from various trauma support organizations willing to partner on a community event for the park dedication. Page 57

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 4 Mr. Boggerty stated a Safe Haven initiative, is something that he believes will continue to let our citizens know that they have been heard and Council is taking action to be proactive. Mr. Boggerty explained, he had spoken to the Chief Johnson and there is little to no cost, and Division and Kirkwood Streets Park was purposely selected because it already has a camera. Mr. Boggerty further explained Williams Park would be used as well to serve the west side of the City. Mr. Boggerty stated in his conversation with Chief Johnson they discussed there would not be cameras at Williams Park but the Chief did agree to increase police patrols. Mr. Boggerty stated he spoke to Mr. Robin Eaton, Director of Parks and Recreation, about signs being placed declaring the parks as Safe Haven Park. The recommended action is approval of categorizing Williams Park and Division and Kirkwood Streets Park as Safe Haven Parks. Responding to Mr. Rocha, Mr. Boggerty stated he spoke with Chief Johnson and received quotes to place in a hotline phone. Mr. Boggerty explained Chief Johnson’s concerns of placing a phone in each park would be false calls which would take up city resources. Mr. Rocha moved to recommend the approval of categorizing Williams Park and Division and Kirkwood Streets Park as Safe Have Parks in the City of Dover. The motion was seconded by Mr. Taylor and unanimously carried. Mayor and Council Reports Council President Sudler Mr. Sudler reported in March 2022, he participated in the Diversity, Equity, and Inclusion meeting facilitated by Fusion Alliance for the City’s workforce and focused on how individuals perceive diversity in the workplace and the newly declared transformational leadership training forthcoming. Mr. Sudler stated he participated in meetings between community leaders, the Mayor, Interdenominational Ministerial Alliance (IMA) of Social Action Commission and the Capital School District Superintendent to address issues centered on landlord tenant concerns and future workshops dealing with landlords and tenants. Mr. Sudler stated in the month of April he attended the Downtown Dover Partnership’s Safety Meeting and discussed topics of reopening of the pop-up 136 application, the need for a brick and mortar police station behind CenDel Foundation, and potential new ordinances drafted by community, merchants, and council members. Mr. Sudler stated he grilled hamburgers for the Prime Time Family Reading Program in which the city's library staff facilitates that program with proficiency. Mr Sudler also hosted a fundraiser at Tom's Bullpen to raise money for the temporary housing funds for those victims who were affected by the Loockerman fire incident. Mr. Sudler stated the fundraiser raised over $5,200 for that initiative with Mount Zion AME Church donating the highest amount of $2,000. First District Mr. Rocha reported that Mr. Hugg, Ms. Duca, Dr. Pillsbury, and representatives from industries on the Route 15 corridor met to have a discussion on the truck routing through the city. Mr. Rocha further explained they discussed how the trucking companies would be notified by the industries Kraft, Proctor & Gamble, and Delmarva Corrugated. Mr. Rocha stated he felt the meeting was positive and was hopeful through education and passing out information to the trucking companies, that will minimize traffic in the residential areas. Page 58

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 5 Dr. Pillsbury stated she received one complaint since the meeting about speeding on Mifflin Road, and she had spoke with the Police on that matter. Second District Mr. Taylor stated the truck routing discussion is going to be on the next Safety Advisory and Transportation meeting agenda. Mr. Taylor explained that he and Mr. Hare received complaints of lights being out on Woods Edge Drive and in Clearview Meadows. Mr. Taylor further explained that those complaints were forwarded to Mr. Paul Waddell, Electric Director, and are being taken care of. Third District Mr. Neil stated he had to call the Code Enforcement Office for a couple of issues in the third district. Mr. Neil thanked Ron Coburn, Code Enforcement, and the Code Enforcement Officers for doing a great job. Mrs. Arndt stated she attended an anniversary event for Meals on Wheels with Mr. Hare, Mr. Neil and the Mayor. Mrs. Arndt further explained they put on hairnets and aprons, got on the assembly line and they packed meals for seniors. Mrs. Arndt stated it was a great experience for her and thanked Meals on Wheels for the valuable service they provide the community. Fourth Distrcit Mr. Anderson stated he did follow-up to the grants that were given out of the City’s American Rescue Plan Act (ARPA) funding, Mr. Anderson provided the Central Delaware Habitat For Humanity and other organizations with letters of recommendation to help them obtain additional funding. Mr. Anderson also discussed the fire that had occurred on Loockerman Street in March. Mr. Anderson stated the fourth district has been very well engaged on behalf these constituents. Mr. Anderson explained the fourth district representatives had given community enhancement funds, personal funds, and the Council President even hosted a fundraiser. At-Large Mr. Boggerty stated he participated in the Delaware In Prayer with the Governor’s Office. Mr. Boggerty explained at the event he was able to speak to constituents about what is going on in the city. Mr. Boggerty stated he attended Senator Day at Dover High School and it was well attended. Mr. Boggerty explained he is working to see how to help families offset the costs associated with sporting teams. Mr. Boggerty stated he also attended the Easter Egg Hunt put on by the City of Dover. Mr. Boggerty stated he attended Mr. Sudler's fundraising event, for the victims of the fire on Loockerman Street and was able to speak with some of the families affected. Mr. Boggerty stated he will be hosting two events, one is a back to school drive and the second a community event with another organization to be talk about the importance of mental health counseling. Mr. Boggerty explained he will be inviting the Lions Club to attend as well. Mayor Christiansen Mayor Christiansen stated he attended Gowens Williams' funeral, Chamber of Commerce's Board meeting, Downtown Dover Partnership’s board meeting, Dover Day Committee meetings, and committee meetings for the 100th anniversary of the Delaware Volunteer Fireman's Association Celebration. Mayor Christiansen stated he participated in the Council on Police Training (COPT) and activities in regard to body cameras. He also attended the meetings where they conditionally Page 59

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 6 adopted those subject to public input. Mayor Christiansen chaired and worked closely with the staff of the Dover/Kent County Metropolitan Planning Organization (Dover/Kent MPO). Mayor Christiansen stated he met with legislator's mid-session to discuss pending issues, and he plans to meet with them and Mr. Hugg later in the week in regard to increasing the City’s pilot funding. Mayor Christiansen stated he met with numerous constituents and attended numerous Homeowners Association (HOA) meetings. Mayor Christiansen also attended City Council meetings and Council Committee of the Whole meetings. Mayor Christiansen stated he represented the COPT as well as the City of Dover, at the most recent graduation of the Delaware State Police Academy. Mayor Christiansen was also present at the swearing in of the safety patrol members at two of the Capital School District schools and attended the Vietnam Veterans Memorial Service. In the last week Mayor Christiansen stated he met with Dr. Cade, Superintendent of the Capital School Distract, and attended the IMA Social Action Committee meeting. Mayor Christiansen attended a board meeting of the Dover Fire Department and the Dover Little League. Mayor Christiansen stated he attended the Executive Board of the Delaware League of Local Governments, and was very honored to be present at the Delaware League of Local Governments celebration for a close friend , Mayor George Wright of Smyrna, honoring his 90th birthday. Mr. Boggerty moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting, hearing no objection the meeting adjourned at 7:33 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Mr. Contant moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried. Evaluation of Proposals - SCADA (Supervisory Control and DataAcquisition) Equipment and Technology Upgrade (Paul Waddell, Electric Director) Mr. Paul Waddell, Electric Director reviewed the background and analysis regarding the Evaluation of Proposals - SCADA (Supervisory Control and Data Acquisition) Equipment and Technology Upgrade. Staff recommended purchasing the SCADA Master software from Survalent and utilizing the IT department to purchase the required hardware. Responding to Ms. Arndt, Mr. Waddell explained the current system was put into service in the late 1990's. Mr. Waddell stated there has been several upgrades over the time, however, as the city grows technologically they will not write any software modification to support it. Mr. Waddell explained if the city does not upgrade now, the city would run the risk of having communication problems, which would cost more money. Page 60

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 7 Mr. Hare moved to purchase the SCADA Master software from Survalent and utilizing the IT department to purchase the required hardware, as recommended by staff. The motion was seconded by Mr. Rocha and unanimously carried. Community Development Block Grant (CDBG) Application Review (Tracey Harvey,CBDG Program Manager) Ms. Tracey Harvey, CBDG Program Manager, reviewed the backround and analysis regarding the application review of the Community Development Block Grant funds. Staff recommended to award $300,000 in CDBG funds to sub-grantees to carry out approved CDBG activities . Responding to Ms. Arndt, Ms. Harvey explained that the organizations that did not receive the full amount requested was because they are public service activities that cannot exceed the 15 percent of the cap. Mr. Hare motioned to accept the recommended award of $300,000 in CDBG funds to sub- grantees to carry out approved CDBG activities . The motion was seconded by Mr. Neil and unanimously carried. Extension of the Ambulance Service Contract dated January 22, 2019 (David S. Hugg III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the background and analysis regarding the Extension of the Ambulance Service Contract dated January 22, 2019. Staff recommended authorizing the City Manager the right to extend the contract term by one year under the Original Agreement signed on January 22, 2019, XVII. Terms, Review, Termination, and Assignment, Section B, Contract period may be extended by the City of Dover for two (2) additional one (1) year terms if contractor agrees to hold the prices as negotiated. If such an extension occurs, it will be agreed upon by both St. Francis and The City of Dover in written documentation. This is the first one year extension expiring on March 31, 2023. Mr. Rocha stated St. Francis has been dispatched to his house at least 10 times in the past year. Mr. Rocha stated St. Francis gets there in the quickest amount of time possible. Mr. Rocha explained, in communities that he lived in his military career, he had never seen a response that fast. Mr. Rocha stated he is in complete agreement with this contract. Responding to Mr. Contant, Mr. Hugg stated the original contract had a provision in it for extension at the original price of $100,000 a year. Mr. Rocha moved to recommend authorizing the City Manager with the right to extend the contract term by one year under the Original Agreement signed on January 22, 2019, XVII. Terms, Review, Termination, and Assignment, Section B, Contract period may be extended by the City of Dover for two (2) additional one (1) year terms if contractor agrees to hold the prices as negotiated. If such an extension occurs, it will be agreed upon by both St. Francis and The City of Dover in written documentation. This is the first one year extension expiring on March 31, 2023, as recommended by staff. The motion was seconded by Ms. Arndt and unanimously carried. Page 61

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 8 Evaluation of Proposals - Auditor - (Lori Peddicord, Controller/Treasurer) Ms. Lori Peddicord, Controller/Treasurer reviewed the background and analysis regarding the Evaluation of Proposals - Auditor. Staff recommended approval of SB & Company, LLC for the audit services contract not to exceed the fixed price of $51,195, Proposal dated March 22, 2022. Responding to Mr. Rocha, Ms. Peddicord stated SB & Company, LLC is not the company the city used last year. Ms. Peddicord stated SB & Company, LLC has been used in past. Mr. Hare moved to recommend the approval of SB & Company, LLC for the audit services contract not to exceed the fixed price of $49,703, Proposal dated March 22, 2022. The motion was seconded by Mr. Shevock and unanimously carried. Status of Other Post Employment Benefits (OPEB) and Pension Funds (Lori Peddicord, Controller/Treasurer) Ms. Lori Peddicord, Controller/Treasurer reviewed the background and analysis regarding the report of the Status of Other Post Employment Benefits (OPEB) and Pension Funds. Mr. Hare moved to recommend the acceptance of the Status of Other Post Employment Benefits (OPEB) and Pension Funds report . The motion was seconded by Mr. Rocha and unanimously carried. Proposed Ordinance #2022-03 - Chapter 82 - Planning, Section 82-2 City Planner (David S. Hugg, III, City Manager) Mr. David S. Hugg, III, City Manager, reviewed the revision made to proposed Ordinance #2022-03 - Chapter 82 - Planning, Section 82-2 City Planner. Mr. Sudler stated he did not want City Council’s oversight role to be decreased. Mr. Sudler asked Madam Assistant City Clerk Engle to read into record the history of Chapter 82 - Planning, Section 82-2 City Planner Ms. Engle read the history of Chpater 82 - Planning, Section 82-2 City Planner into record as follows: On July 24th, 2006, City Council adopted an ordinance amending Chapter 82 planning section 82-2 -City Planner to read as follows. There is hereby established the office of city planner who shall be selected by the City Council at its annual meeting and employed at the pleasure of mayor and counsel. The city planner shall be directly responsible to the mayor and council and shall function under their administration of the city manager. On November 9th, 2009 City Council adopted an ordinance amending the same Chapter 82 Section 82-2 City Planner to state; there is hereby established the office of city planner who shall be selected by the City Council at its annual meeting and employed at the pleasure of mayor and council. The city planner shall be directly responsible to the mayor and council. The difference in the two ordinances is in 2009, they remove the line that states; and shall function under the administration of the city manager. Page 62

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 9 That brings us to 2015 Ordinance #2015-21 amended Chapter 82 Section 82-2 City Planner that states; there is hereby establish the office of city planner who shall be selected by the City Council. Ms. Engle stated Ordinance #2015-21 removed at its annual meeting and employed by the pleasure of mayor and council. The city planner shall be directly responsible to the mayor and council. Ms. Engle explained, the proposed ordinance before you today, states; there's hereby establish the office of city planner who shall be selected by the city manager and employed at the pleasure of city manager. The city planner shall be the director of planning, inspections and community development, and be directly responsible to the city manager. Mayor Christiansen stated that if Council feels their authority is being usurped, they certainly have the prerogative to insert language that is appropriate. Mayor Christiansen believes it is important that in the transition and leadership succession mantra that the city has adopted, that it is vital to have someone the planner can report to on a daily basis. Mayor Christiansen emphasized the importance that Council develop partnerships, but still maintain the responsibility that each has sworn to uphold to the citizens of the city that they represent. Mayor Christiansen recommended changing the language so council ultimately has control, but that the daily reporting will go to the city manager. Mr. Sudler thanked Mayor Christiansen for his opinion. Mr. Sudler recommended the language be changed to the city planners shall be directly responsible to the mayor and council and shall function under the administration of the City Manager. Mr. Hare disagreed with Mayor Christiansen and Mr. Sudler and stated he believed Ordinance #2022-03 should accepted as recommended. Mr. Rocha disagreed with the Mayor Christiansen and Mr. Sudler and stated he did not know the reason behind the historical changes and felt Ordinance #2022-03 should be accepted as recommended. Mr. Contant stated Council is looking at three different items, the first is who selects, the second is who they serve at the pleasure of, and the third is who they're responsible to. Mr. Contant stated that the City Council is elected by the people to determine the direction that the city of Dover will take. Mr. Contant further explained that a compromise would be that City Council selects the person and they serve at their pleasure, but the planner reports on a daily basis to the City Manager and keeps him in the loop, and lets the City manager take care of all of the operational day to day activities. Mr. Neil stated he was in agreement with Mr. Contant. Mr. Boggerty requested that the City Manager be involved in the hiring process if they are expected to oversee the City Planner. Ms. Arndt stated she did not have an issue with the City Planner working directly for the City Manager, because the City Manager reports directly to City Council. Mr. Taylor stated he was in full agreement with the Proposed Ordinance #2022-03 as written. Page 63

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 10 Mr. Contant moved to recommend amending Ordinance #2022-03 to read "There is hereby established the Office of City Planner who shall be selected by the City Council and employed at the pleasure of Mayor and Council. The city planner shall be the director of planning inspections in community development and be directly responsible to the City Manager." The motion was seconded by Mr. Sudler Mayor Christiansen asked to amend the motion to become effective at the annual council meeting in May 2022. Mr. Contant moved to accept the amendment, seconded by Mr. Sudler. Responding to Mr. Neil, Mr. Hugg stated the motion on the floor is not what he recommended. Mr. Hugg stated he appreciated the comments that Councilman Boggerty raised about supervising somebody who he did not hire. Mr. Hugg further explained that council entrusts him to hire an Assistant City Manager, a Public Works Director, a Water Wastewater Director, an Electric Director, people who carry out major responsibilities for the city, and he is held accountable for that. Mr. Hugg stated he believes that the city planner should be part of that team. Dr. Pillsbury moved to recommend amending Ordinance #2022-03 line 18 to read as follows: There is hereby established the office of city planner who shall be selected by the city manager and approved by City Council and employed at the pleasure of city manager. The city planner shall be the Director of Planning, Inspections and Community Development, and be directly responsible to the city manager. The motion was seconded by Mr. Anderson, and unanimously carried. Report on Bond Bill Requests (David S. Hugg, III, City Manager) Mr. David S. Hugg, III, City Manager reviewed the background and analysis of the bond bill requests to be submitted to the Bond Bill Committee. Mr. Hare moved to recommend the acceptance of the Report on Bond Bill Requests. The motion was seconded by Mr. Neil and unanimously carried. Responding to Ms. Arndt, Mr. Hugg explained the request for $500,000 would cover the planning and design side of the river walk project. Responding to Mr. Contant, Mr. Hugg explained there is supplemental funding for the voluntary clean up initiative. Mr. Hugg further explained the planning and design side of the project could not be charged to those funds. Report on Segal Study (Sharon Duca, Assistant City Manager) Ms. Sharon Duca, Assistant City Manager, reviewed the presentation entitled Report on Segal Study. Staff recommended to refer to the City Manager’s Office to complete the pilot test to further assess the Segal Evaluator, Job Description Questionnaires, and Job Descriptions. Mr. Hare move to recommend to refer to the City Manager's Office to complete the pilot test to further assess the Segal Evaluator, Job Description Questionnaires, and Job Descriptions. The motion was seconded by Mr. Anderson and unanimously carried. Page 64

Item #4. COUNCIL COMMITTEE OF THE WHOLE MEETING OF APRIL 12, 2022 PAGE 11 Report on River Walk Progress (Sharon Duca, Assistant City Manager) Ms. Sharon Duca, Assistant City Manger reviewed the Committee Action Form for the Report on River Walk Progress. Staff recommended to authorize the following: 1) that the proposed use of the old Public Works Yard (PWII) off of East Water Street be a potential River Walk Park area; 2) that City funds or other funding sources be used toward the proposed project and 3) that staff work on obtaining funds for the project and work on the project itself. Mr. Hare moved to recommend authorizing the following: 1) that the proposed use of the old Public Works Yard (PWII) off of East Water Street be a potential River Walk Park area; 2) with approval of City funds or other funding sources be used toward the proposed project and 3) that staff work on obtaining funds for the project and work on the project itself. The motion was seconded by Mr. Anderson and unanimously carried. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Contant and unanimously carried. Meeting adjourned at 8:36p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection the meeting adjourned at 8:37 p.m. Roy Sudler, Jr. Council President RS/re S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\TEMPLATES\CCW Minutes TEMPLATE.wpd Page 65

Item #16. City of Dover City Manager’s Office PO Box 475 Dover DE 19903-0475 Phone: (302) 736-7005 E-Mail: dhugg@dover.de.us MEMORANDUM To: Mayor and City Council From: Dave Hugg, Interim City Manager Copy: Fire Chief David Carey, City Clerk, and Mike Hamlett, Central Services Director Date: April 18, 2022 Subject: Semi-Annual Inspection – Robbins Hose Company In accordance with Section 46-43 of the City Code the City Manager is required to perform an inspection of the Robbins Hose Company Inc./Dover Fire Department semi-annually. The City Manager accompanied by Fire Chief David Carey accomplished an inspection of Station 1 on April 11 at 9:30 am. As this was the first inspection conducted by City Manager Hugg, Chief Carey provided a complete tour of the facility. As has been noted in prior inspections, under the direction of the Chief and Line Officers, the men and women provide fire protection to the citizens of Dover, and surrounding areas, with expertise and dedication. The facility is immaculate, the equipment is superbly maintained, all items were well organized, and the pride and commitment of every member is most evident. The Department has 213 members with 75 maintaining active membership. The Department recently received an ISO 3/3A rating – ISO 3 is for areas within City, ISO 3A for surrounding areas within the fire district area (greater than city limits). The rating is improved – with Dover believed to be one of the only fire companies to receive this high rating in Delaware - from ISO 4 last year – very few volunteer companies achieve this level. The ISO rating significantly influences the fire insurance premiums property owners pay within the City. The Fire Department Museum is impressive. Great collection of artifacts including two restored engines. I wonder if the public is most likely not aware of this great facility, although the Chief indicated it does get visitations by school groups and fire history buffs. The status of Cascade System (required to replenish individual self-contained breathing tanks) noted in the last inspection was discussed. The DFD has recently reapplied for this grant after learning grant was held up due to an issue with a tax classification, they anticipate receiving a grant for $65,000 to allow for Page 66

Item #16. the replacement of this old hardware. The need to continually replace turnout gear has also been noted. The Department continues to strive for 20 sets per year, having just secured 8 new sets with available funds, avoiding a 7% increase in cost expected at the end of the month. A replacement for Engine 3 is on order (typical life cycle is 15-20 years). Funds were just awarded for replacement of brush truck (CTF from General Assembly). The truck is being ordered through City. Word has been received that the two scheduled replacement utility trucks that were funded by the General Assembly last year are being built. The Chief cited the excellent working relationship with the city and appreciates being involved and part of team. Arrangement allowing city employees to respond to alarms while at work was lauded as was demonstrated at a traffic accident this morning where 3 city employees responded. The Chief noted in his annual report the creation of Duty Station crews at both stations. The Duty Crew approach is a work in progress at both stations with good results – extends coverage many nights per week. Facility modifications are complete to accommodate extended stays as needed due to shift periods, weather emergencies, and other requirements. The Department is transitioning to a 24/72- hour shift schedule for dispatchers to reduce O/T and better utilize fire dispatcher resources. Other concerns include membership issues especially the lack of volunteers/recruits living or working in downtown; growing problem with homeless persons congregating in doorways and on grounds; and rapidly rising costs of equipment and gear. The Chief also mentioned close coordination with DAFB – demonstrated at accident event on SR1. He also noted that they are working with Kent County Levy Court to migrate their dispatch software system to a Tyler Technologies New World System that will gain them comparability with county and state dispatch systems. Station 2 will be inspected at the next semi-annual inspection in October. Footnote: during the inspection an alarm was received for a single vehicle traffic accident on southbound SR1. The Manager rode along with the Chief and witnessed both the DFD response as well as the coordination with DAFB personnel who were on the scene. Dover’s responding engine carried three City employees who had responded to the call. 2|Page Page 67

Item #17. City Council Meeting CITY OF DOVER Apr 25, 2022 FISCAL YEAR JULY 1, 2021 TO JUNE 30, 2022 1 of 2 QUARTERLY REVENUE REPORT As of March 31, 2022 FY22 FY22 75% ORIGINAL REVISED YTD % BUDGET FY21 FY20 GENERAL FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Property Taxes $ 14,715,000 $ 14,715,000 $ 14,695,600 99.9% $ 14,328,100 $ 14,123,800 2 Payment In Lieu of Taxes 552,700 552,700 532,000 96.3% 514,400 560,300 3 Transfer from Electric Fund 11,000,000 11,000,000 8,250,000 75.0% 10,000,000 10,000,000 4 Intrafund Service Receipts Electric 3,641,442 3,641,442 2,552,400 70.1% 3,098,200 2,874,100 5 Transfer from Transfer Tax Fund 1,400,000 1,400,000 2,672,200 190.9% 4,833,300 1,828,000 6 Business Licenses 1,500,000 1,500,000 1,389,500 92.6% 1,378,100 1,408,200 7 Intrafund Service Receipts Water 993,721 993,721 696,500 70.1% 845,500 676,300 8 Intrafund Service Receipts Wastewater 715,837 715,837 501,800 70.1% 609,100 676,300 9 Sanitation Fees 3,421,000 3,421,000 2,529,100 73.9% 3,125,100 3,080,900 10 Permits & Other Licenses 1,400,000 1,400,000 1,322,600 94.5% 1,595,700 1,059,800 11 Transfer from Municipal Street Aid Fund 750,000 750,000 594,000 79.2% 797,800 796,200 12 Fines & Police Revenue 630,300 630,300 381,500 60.5% 442,700 571,500 13 Police Extra Duty Fees 370,000 370,000 282,800 76.4% 146,700 470,900 14 Transfer from Police Grant Funds 130,000 130,000 167,300 128.7% 221,000 219,900 15 Transfer from Police Fed Grant Funds 308,900 308,900 156,300 50.6% - - 16 Court of Chancery Fees 1,400,000 1,400,000 1,371,400 98.0% 1,658,600 1,602,400 17 Transfer from Water/Wastewater Fund 1,000,000 1,000,000 750,000 75.0% 1,000,000 1,000,000 18 Transfer from Civil Traffic Penalties Fund 400,000 400,000 91,300 22.8% We have not received January to March yet. 267,100 430,300 19 Library Revenues & County Reciprocal Pymt 392,100 392,100 181,600 46.3% We have not received the qtrly pymt for Jan to March. 79,000 329,500 20 Franchise Fees 600,000 600,000 305,495 50.9% 592,300 617,500 21 General Fund Grant Receipts 1,193,500 683,400 432,500 63.3% 1,294,600 625,700 22 Recreation Revenue 110,000 110,000 78,600 71.5% 46,500 84,900 23 Other Miscellaneous Receipts 115,000 847,400 283,600 33.5% $124K from State of DE (Police Vehicles) 203,300 110,900 24 Interest Income 90,000 90,000 56,700 63.0% 92,700 291,200 TOTALS $ 46,829,500 $ 47,051,800 $ 40,274,795 85.6% $ 47,169,800 $ 43,438,600 Final Budget $ 47,169,800 $ 43,438,600 Page 68

Item #17. City Council Meeting CITY OF DOVER Apr 25, 2022 FISCAL YEAR JULY 1, 2021 TO JUNE 30, 2022 2 of 2 QUARTERLY REVENUE REPORT As of March 31, 2022 FY22 FY22 75.0% ORIGINAL REVISED YTD % BUDGET FY21 FY20 WATER FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Water Fees $ 6,353,800 $ 6,353,800 $ 4,665,700 73.4% $ 5,777,200 $ 5,557,800 2 Water Impact Fees 420,000 420,000 118,300 28.2% 172,100 215,900 3 Water Tank Space Leasing 436,700 436,700 408,600 93.6% Billed 100% at beginning of FY 529,800 374,900 4 Interest Income 34,000 34,000 6,100 17.9% 9,500 43,500 5 Other Miscellaneous Revenues 104,600 104,600 85,300 81.5% 223,204 26,900 TOTALS $ 7,349,100 $ 7,349,100 $ 5,284,000 71.9% $ 6,711,804 $ 6,219,000 Final Budget $ 6,711,804 $ 6,219,000 FY22 75.0% ORIGINAL REVISED YTD % BUDGET FY21 FY20 WASTEWATER FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Wastewater Fees 4,709,500 4,709,500 3,239,800 68.8% 4,232,200 3,615,700 2 Wastewater Adjustment Fees - County Trtmt 3,275,100 3,275,100 2,247,000 68.6% 3,122,500 3,108,400 3 Groundwater Inflow Adjustment 2,023,100 2,023,100 1,498,600 74.1% 1,948,300 1,804,000 4 Wastewater Impact Fees 380,000 380,000 122,300 32.2% 151,700 211,500 5 Interest Income 20,000 20,000 3,000 15.0% 1,900 5,600 6 Other Miscellaneous Revenues 62,900 62,900 27,000 42.9% 38,200 7,100 TOTALS $ 10,470,600 $ 10,470,600 $ 7,137,700 68.2% $ 9,494,800 $ 8,752,300 Final Budget $ 9,494,800 $ 8,752,300 FY22 FY22 75.0% ORIGINAL REVISED YTD % BUDGET FY21 FY20 ELECTRIC REVENUE FUND BUDGET BUDGET REVENUES RECEIVED COMMENTS REVENUES REVENUES 1 Sales to Customers $ 81,960,900 $ 81,960,900 $ 59,735,400 72.9% $ 77,492,200 $ 78,671,000 2 Distribution of Earnings (5,196,000) (5,196,000) (3,898,600) 75.0% (5,007,800) (2,727,100) 3 Utility Tax 1,271,500 1,271,500 872,000 68.6% 1,137,000 1,223,200 4 Rate Stabilization Reserve 2,800,000 2,800,000 1,500,000 53.6% 3,000,000 - 5 Miscellaneous Revenue 850,000 850,000 814,900 95.9% 263,000 1,049,400 6 Interest Income 175,000 175,000 76,100 43.5% 145,554 280,800 TOTALS $ 81,861,400 $ 81,861,400 $ 59,099,800 72.2% $ 77,029,954 $ 78,497,300 Final Budget $ 777,029,954 $ 78,497,300 Page 69

FIRST READING Item #19. City of Dover PROPOSED ORDINANCE #2022-03 1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL 2 MET: 3 That Chapter 82 – Planning, Section 82-2 City Planner be amended by inserting the text indicated in bold, 4 blue, and deleting the text indicated in red strikeout as follows: 5 Sec. 82-1. - Planning commission. 6 7 There is hereby created a planning commission. The members of the planning commission shall be 8 appointed by the mayor, subject to confirmation by the council. The planning commission shall consist of 9 nine members serving three-year terms. Two members shall be selected from each council district and one 10 member shall serve from the city at-large. The terms of the members shall be arranged so that each year the 11 terms of three members shall expire, and the expiration date shall be on June 1. Incumbent members of the 12 planning commission shall continue to serve beyond the expiration of their term until a successor is 13 appointed by the mayor and confirmed by the council. 14 (Code 1968, § 2-68; Ord. of 10-12-1970; Code 1981, § 17-1; Ord. of 6-27-1994) 15 Charter reference— Power of council to create planning commission, subpart A, § 23. 16 State Law reference— Planning commission, 22 Del. C. §§ 701—711. 17 Sec. 82-2. City planner. 18 There is hereby established the office of city planner who shall be selected by the city manager and 19 approved by city council and employed at the pleasure of city manager mayor and council. The city 20 planner shall be the Director of Planning, Inspections and Community Development, and be directly 21 responsible to the city manager mayor and council. 22 (Code 1968, § 2-68; Ord. of 10-12-1970; Code 1981, § 17-2; Ord. of 1-9-2006; Ord. of 7-24-2006(1); Ord. 23 No. 2009-24, 11-9-2009; Ord. No. 2015-21, 12-14-2015, eff. 1-1-2016 ) 24 Sec. 82-3. - Planning services. 25 26 (a)Zoning verification letters/administrative interpretations. A zoning verification letter or administrative 27 interpretation will be provided by the city planner upon request to verify the current zoning of a particular 28 piece of property and the types of uses that are allowed in that zoning district. A request for a zoning 29 verification letter or administrative interpretation shall be submitted using forms provided by the planning 30 office. Fees related to zoning verification letters shall be as provided for in Appendix F—Fees and 31 Fines.(b)Content. A zoning verification letter or administrative interpretation may contain the following P.O. Box 475 ˜ Dover, Delaware ˜19903 Page 70 Community Excellence Through Quality Service

Item #19. Ordinance #2022-03 - Ch. 82 Planning, Sec. 82-2 City Planner Page 2 32 information based upon the request received:(1)The zoning district of the property and any zoning overlay 33 districts applicable to the property.(2)Verification that a particular use is permitted within the property's 34 zoning district.(3)A list of permitted uses in the zoning district.(4)Identification of any current Notice of 35 Violations issued for code enforcement violations on the subject property.(5)Any other requested 36 information determined by the city planner to be within the scope of this section.(c)Appeal of zoning 37 verification letter or administrative interpretation. Any determination made by the city planner may be 38 appealed to the board of adjustment in accordance with the provisions of Appendix B—Zoning, Article 39 9—Board of Adjustment, Section 2.2—Appeal of administrative order, requirement, decision or 40 determination. 41 ( Ord. No. 2015-21, 12-14-2015, eff. 1-1-2016 ) 42 Sec. 80-703. - Post-retirement benefits. 43 ADOPTED: * 44 S:\ORDINANCES\2022\DRAFT\ORDINANCE #2022-03 - PLANNING - CITY PLANNER\Ordinance #2022-03 - Ch 82 Planning Sec 82-2 - City Planner Rev. 4-12-22.wpd 45 SYNOPSIS 46 This ordinance transfers the position of City Planner under the direction of the City Manager and clarifies 47 that the City planner shall also be the Director of Planning, Inspections and Community Development. 48 Current code provisions have the City Planner appointed by and reporting to City Council. Also, they do 49 not clearly identify the City Planner as the Director of the Department of Planning, Inspections and 50 Community Development. Other City Department Heads, except the Controller/Treasurer, the City Clerk, 51 and the Police Chief report to and are under the direction of the City Manager. 52 This change is intended to improve efficiency, strengthen the managerial team, and ensure effective 53 coordination among all the operating departments. The change does not affect the City Planner's authority 54 and duties as related to the Planning Commission, the Board of Adjustment, or the Historic District 55 Commission. 56 This proposed organizational structure is typical for other jurisdictions. 57 (SPONSORS: ANDERSON AND HUGG) 58 Actions History 59 04/12/2022 - Introduction - Council Committee of the Whole/Legislative, Finance, and Administration Committee 60 04-25-2022 - Scheduled for First Reading - City Council 61 P.O. Box 475 ˜ Dover, Delaware ˜19903 Page 71 Community Excellence Through Quality Service