COUNCIL PACKET REVISED

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, September 12, 2022 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA THIS PACKET HAS BEEN REVISED TO INCLUDE SUPPORTING DOCUMENTS FOR ITEM #34 VIRTUAL MEETING NOTICE This meeting will be held in the City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/f4piod Event number: 2530 719 8041 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". INVOCATION - Elder Ellis B. Louden OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. PLEDGE OF ALLEGIANCE - Councilman Neil ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA Page 1

REGULAR CITY COUNCIL MEETING - September 12, 2022 PAGE 2 All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. PROCLAMATIONS 1. Childhood Cancer Awareness Month 2. Recovery Month - Dover Goes Purple 3. Literacy Month 4. Thank A Police Officer Day 5. National Constitution Week 2022 CONSENT AGENDA ADOPTION OF MINUTES 6. Regular City Council Meeting of August 8, 2022 COMMITTEE REPORTS 7. Council Committee of the Whole Report of August 9, 2022 Parks, Recreation, and Community Enhancement MAYOR AND COUNCIL REPORTS 8. Council President Sudler 9. First District 10. Second District 11. Third District 12. Fourth District 13. At-Large 14. Mayor Christiansen Utility Committee 15. Evaluation of Bids-North State Street Water Main Replacement (Jason Lyon, Director of Water Wastewater) Legislative, Finance, and Administration Committee Page 2

REGULAR CITY COUNCIL MEETING - September 12, 2022 PAGE 3 16. Transformational Leadership - Professional Development Proposal (Jamee Boone, United Way) 17. Discussion of Council Appointed Employees (Councilman David Anderson) 18. ERP Project Implementation Update (Lori Peddicord, Controller/Treasurer) 19. Discussion on Supplier Diversity (Councilman David Anderson, Donyale Hall, Minority Contractors & Associates) MONTHLY REPORTS - July 2022 20. City Assessor's Report 21. City Council’s Community Enhancement Fund Report 22. City Manager’s Report 23. Controller/Treasurer's Budget Report 24. Fire Chief's Report 25. Police Chief's Report APPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN 26. Public Advisory Committee of the Dover/Kent County MPO - Dana Shelton - Term to Expire July 2024 27. Board of Adjustment - Kishor C. Sheth - Three-Year Term to Expire July 2025 APPOINTMENTS RECOMMENDED BY COUNCIL PRESIDENT 28. Economic Development - Kim I. Adams (Minority Voting Member) Term to Expire May 2023 29. Economic Development - Clayton E. Hammond II (Minority Voting Member) Term to Expire May 2023 ITEMS NOT ON THE CONSENT AGENDA 30. Silver Lake Production Well – Change in General / Lead Contractor (Staff recommendation: Allow Wickersham Construction & Engineering, Inc. to become the general/lead contractor for the project instead of Davis, Bowen & Friedel, Inc.) 31. Vehicle Purchase #690 – Easement Machine (Staff recommendation: Allow staff to replace the existing easement machine #690 from Atlantic Machinery, Inc. which is through the approved cooperative purchasing company of Virginia Sheriffs Contract in the amount of $56,312. Additionally, due to the volatile Page 3

REGULAR CITY COUNCIL MEETING - September 12, 2022 PAGE 4 nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs.) 32. Sole Vendor Purchase – Puncheon Run Pump Station Pump Replacement (Staff Recommendation: Award contract to Xylem Water Solutions USA, Inc. for the sole vendor purchase of the Puncheon Run Pump Station Pump Replacement.) 33. Department of Public Works Fiscal Year 2023 Vehicle Purchases (Staff recommendation: Allow staff to purchase the three (3) vehicles in the Department of Public Works, $442, #365 and #405 with the use of surplus funds from project ST2003. Additionally, due to the volatile nature of the vehicle quotes and the lack of long- term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs.) ORDINANCES FIRST READING REFERRAL - The First Reading is offered on the Proposed Ordinance. It is recommended for referral to the Planning Commission for a public hearing on September 19, 2022 and that a Public Hearing before City Council be set for October 10, 2022 at 6:30 p.m., at which time the Final Reading and Council action will take place. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 34. Rezoning Request - First Reading of Proposed Ordinance #2022-11. Z-22-02 Part of Lands of Calvary Baptist Church of Dover at 2285 Forrest Avenue - A rezoning application for part of a parcel of land consisting of 25 acres (overall existing parcel is 75.521 acres +/-). The property is zoned R-10 (One-Family Residence Zone) and partially subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning for the 25 acres is RM-2 (Medium Density Residence Zone) and partially subject to the COZ-1 (Corridor Overlay Zone). The property is located on the south side Forrest Avenue west of Dover High Drive. The owner of record is Calvary Baptist Church of Dover. The equitable owner is Leander Lakes III, LLC. Property Address: 2285 Forrest Avenue. (Tax Parcel: Part of ED-05-075.00-01-06.00-000. Planning Reference: Z-22-02. First Council District.) CITY MANAGER’S ANNOUNCEMENTS MAYOR ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING Page 4

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Item #6. REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held on August 8, 2022, at 6:30 p.m. with Council President Sudler presiding. Council members present were Mr. Anderson, Mr. Boggerty, Mr. Neil, Dr. Pillsbury (via WebEx), Ms. Arndt, Mr. Rocha, Mr. Taylor, and Mr. Hare. Staff members present were Major Spicer, Ms. Peddicord, Mr. Hugg, Ms. Gray, Mr. Junge, and Ms. Bennett. Mayor Christiansen was present. OPEN FORUM The Open Forum was held at 6:15 p.m., prior to the commencement of the Official Council Meeting. Council President Sudler declared the Open Forum in session and reminded those present that Council was not in official session and could not take formal action. INVOCATION The invocation was given by Elder Ellis B. Louden. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilman Andre Boggerty. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Ms. Arndt, and unanimously carried. ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. Mr. Hare moved for adoption of the consent agenda, seconded by Mr. Rocha, and carried by a unanimous roll call vote. ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF JULY 26, 2022 The Minutes of the Regular Council Meeting of July 26, 2022, were unanimously approved by motion of Mr. Hare, seconded by Mr. Rocha, and bore the written approval of Mayor Christiansen. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on July 26, 2022, at 6:00 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson (arrived via WebEx at 7:45 P.M.), Mr. Boggerty, Mr. Neil, Dr. Pillsbury, Mr. Rocha, Mr. Taylor, and Mr. Hare. Ms. Arndt was absent. Mayor Christiansen was also present. Civilian members present for their committee meetings were Mr. Contant (via WebEx) and Mr. Shevock (via WebEx) (Legislative, Finance, and Page 10

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 2 Item #6. Administration), and Dr. Jackson and Mr. Hosfelt (Safety Advisory and Transportation Committee). Mr. McCutcheon and Mr. Shelton (Utility) were absent. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Boggerty, and unanimously carried. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance, and Administration Committee met with Council President Sudler presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Rocha, and unanimously carried. Discussion – Fiscal Year 2022 Audit Program (Lori Peddicord, Controller/Treasurer) Lori Peddicord, Controller/Treasurer, reviewed the background and analysis regarding the Fiscal Year 2022 Audit Program. Staff recommended acceptance of the audit program. Mr. Hare moved to recommend acceptance of the audit program, as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Council recommendation, seconded by Mr. Rocha, and carried by a unanimous roll call vote. Mr. Hare moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Rocha and unanimously carried. Meeting adjourned at 6:04 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Neil, and unanimously carried. Page 11

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 3 Item #6. Evaluation of Proposals – Silver Lake Production Well (Jason Lyon, Director of Water Wastewater) Mr. Jason Lyon, Director of Water & Wastewater, and Kate Mills, Water Production Manager, reviewed the background and analysis regarding the Evaluation of Proposals for Silver Lake Production Well. Staff recommended to award the contract to Davis Bowen & Friedel, Inc. for the design /build services of the Silver Lake Production Well, RFP #22-0033WW, for $2,942,000. Mr. Hare moved to recommend awarding the contract to Davis Bowen & Friedel, Inc. for the design/build services of the Silver Lake Production Well, RFP #22- 0033WW, for $2,942,000, as recommended by staff. The motion was seconded by Mr. Neil. Responding to Mr. Neil, Ms. Mills stated that the department had completed the test well process that was approved by the state. Ms. Mills explained that they needed to obtain a permit to drill a test well at that location. Ms. Mills stated that the state is aware of the project and that they have taken all the proper steps thus far. Responding to Mr. Taylor, Ms. Mills stated that the city has not run out of water in another well. Ms. Mills explained this well will be for redundancy, and that they are constructing and replacing the pipe on North State Street that is near the well. Ms. Mills further explained that they are upgrading the size of the water main to handle the well’s production, and creating redundancy for the water system, so if another well does go down, the new well will help support it. Responding to Mr. Taylor, Ms. Mills stated that this project started four to five years prior and that the well was simulated in a water model that an engineering group looked at. Ms. Mills explained that this is what led to the decision to upgrade North State Street. Ms. Mills noted that they are using all the material needed to make it a viable location. Responding to Mr. Taylor, Mr. Lyon stated that the vendor would have every opportunity to use minority subcontractors, but that they are not mandated to do so. Responding to Mr. Taylor, Mr. Lyon explained that when the project went out for bid, they worked with the procurement team. Mr. Lyon noted that his department gave them a bidder list about a month before the mandatory pre-bid meeting, so minority contractors were solicited. Mr. Lyon explained that when they pull the list, they go to the state website and choose companies that can do the work. Mr. Lyon further explained that they solicited them, that there is a bid out for this project, and a date of the pre-bid meeting. Mr. Lyon noted that unfortunately, they did not get any takers. Page 12

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 4 Item #6. Mr. Taylor stated that he has had his fill of one company being selected. Mr. Taylor explained that there are minority businesses everywhere and that they do not feel as though they are getting their proper opportunity. Mr. Taylor believes that they are not because they do not know when these bids are coming out and what is happening. Mr. Taylor clarified that he did not believe Mr. Lyon, or his department was doing anything wrong but that the city needs to step up its measures to make sure that they get the information out to more people. Mr. Taylor believes that they must do a better job of recruiting minority businesses for these accounts. He explained that one of the reasons why he has insisted on a mandatory pre-bid meeting is to get everyone in the room, so those smaller companies that will not get the contract can subcontract with the larger company. Mr. Taylor stated that they cannot keep coming with just one bid or he will start saying no and solicit his colleagues to say no. Mr. Taylor explained that this is something that must be at the forefront of our minds when they start putting these contracts out, and not something that comes up right at the end, of a council meeting. Mr. Taylor noted that Ms. Mills and Mr. Lyon are doing a great job, but this process must be altered. Responding to Mr. Lyon, Mr. Taylor clarified that by mandatory, he means everyone who will bid, everyone who will subcontract and wants to be a part of the project must attend the mandatory pre-bid meeting. Responding to Mr. Taylor, Mr. Lyon stated that historically when the city had mandatory pre-bid meetings the issue was that they were receiving a small pool of candidates because companies from outside the area were not coming down. After all, they did not want to make the trip. Mr. Lyon explained that if they did not attend the meeting, the contractors were not able to bid on the project. Mr. Lyon further explained that the city had made pre-bid meetings not mandatory to increase the number of bids they receive. Responding to Mr. Taylor, Mr. Lyon stated that regarding the Evaluation of Proposals – Silver Lake Production Well, they did solicit from disadvantaged minority, women-owned businesses from the State of Delaware website. Mr. Lyon assured the council that if there was another avenue to solicit from, he would be happy to work together. Responding to Mr. Boggerty, Ms. Mills stated that once the well is built, residents may notice slightly better pressure. Ms. Mills explained that they will be replacing the cast iron main during the upgrade. Ms. Mills further explained that the portion of Dover and the other parts connected to it should see less brown water. Responding to Mr. Sudler, Mr. Lyon stated that the City of Dover Purchasing Policy currently does not include a provision that a percentage of work is to be performed by a minority contractor. Page 13

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 5 Item #6. Mr. Sudler requested the Water & Wastewater and Procurement Departments work together to create a workshop to include what is the criteria for a sole vendor and what parameters are set in place in regards to trying to achieve a mandate that a percentage of work must be completed by a minority contractor. Mr. Sudler stated that Mr. Lyon and his team are doing a good job, thanked him for the transparency in the procurement process, and for explaining exactly how they solicited bids. Mr. Sudler agreed with Mr. Taylor and explained that if the city mandated pre-bid meetings, the city will not be perceived as always using the same vendor and if the other contractors do not show up then it will be on them. Mr. Boggerty stated that he would be willing to provide staff with someone who will help them navigate and mirror what the federal government is doing and how they drill down on contractors. Mr. Hare moved to recommend awarding the contract to Davis Bowen & Friedel, Inc. for the design /build services of the Silver Lake Production Well, RFP #22-0033WW, for $2,942,000, as recommended by staff. The motion was seconded by Mr. Neil and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Council recommendation, seconded by Mr. Rocha, and carried by a unanimous roll call vote. Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Boggerty, and unanimously carried. Meeting adjourned at 6:24 p.m. SAFETY, ADVISORY, AND TRANSPORTATION COMMITTEE The Safety, Advisory, and Transportation Committee met with Chairman Taylor presiding. Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Dr. Pillsbury, and unanimously carried. Status Update - Loockerman Street Fire of March 16, 2022 - Dangerous Building (Jason Osika, Fire Marshal, and Eddie Kopp, Code Enforcement Supervisor) Mr. Jason Osika, Fire Marshal, stated that the fire occurred on March 16, 2022, and that there is still an open investigation, so his comments will be limited. Mr. Osika stated that they immediately did a structural engineer’s report on the day of the fire. Mr. Osika said that this report was done to make sure the building did not need to be demoed on the spot. Mr. Osika explained that the report showed that there is no danger of the building falling into the street or causing any further damage. Page 14

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 6 Item #6. Mr. Osika explained that the process of handling a fire such as the Loockerman St. Fire is to condemn the building as unfit for habitation, enter a case, and turn it over to Code Enforcement. Mr. Osika further explained that Code Enforcement then follows up with repairs, tear down and any permits needed. Mr. Osika stated that Code Enforcement will send letters and work with the homeowner and insurance companies with obtaining permits to make sure the proper work is done. Eddie Kopp, Chief Code Enforcement Officer, stated that the Code Enforcement Office sent the first notice on March 17th, 2022, with the violations that needed to be corrected and the obvious condemnation. Mr. Kopp explained that the owner was allotted 60 days and that there was no response from the property owner. Mr. Kopp stated that a second notice was sent on June 15th, 2022, which is the normal process. Mr. Kopp stated that after receiving no feedback from the property owner, they sent a letter of intent, on July 1st, 2022, to the property owner and the attorney representing the property owner. Mr. Kopp explained that the letter of intent is a notice stating that they have 30 days to correct the property, or else Code Enforcement will present it before council to be declared dangerous and set a demolition date. Mr. Kopp further explained that he contacted the attorney representing the property owner on July 26, 2022, and he said that there is no update. Mr. Kopp stated that the lawyer cannot provide any information other than what they are aware of, so they receive our letters. Mr. Kopp stated that as far as he knew, in speaking with the attorney, the owner of the property is out of the country, with no return date set, so the attorney is representing the property and has been included on all notifications. Mr. Kopp stated that he has sent proper notices to all the addresses on file, of which there are three. Mr. Kopp stated that the follow-up date for the letter of intent is August 4th, 2022, which, after that, if no response is received, Code Enforcement will arrange a meeting with the City Clerk’s office for a council meeting. Responding to Mr. Taylor, Mr. Kopp confirmed that the owner of the property on file is SAG Holdings, LLC and that the next follow-up date is August 4, 2022, which will result in a notice of a Council Hearing. Responding to Mr. Sudler, Mr. Kopp confirmed from his conversation with the attorney, that the property is uninsured. Mr. Kopp also noted the building is a standalone building with a very small gap between the damaged building and the adjacent building. Mr. Boggerty asked if the city could require tenants or building owners, to show proof of insurance. Responding to Mr. Boggerty, Mr. Hare stated that the businesses are more than likely insured. However, it would be different to mandate a property owner who has paid off a building, be required to have insurance. Page 15

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 7 Item #6. Responding to Mr. Taylor, Mr. Hugg stated that if the city were to declare a building dangerous, they would take on the responsibility for tearing it down. Mr. Hugg explained the city would take ownership of the building and that the only way to recoup the demolition money it to sell it or develop the lot. Responding to Mr. Taylor, Mr. Kopp stated that Code Enforcement has recommended making changes to the Dangerous Building Ordinance. Mr. Kopp explained that the way the Ordinance currently is written is a drawn-out process that will take six months to a year to demolish a building. Mr. Kopp insured Council that the Dangerous Building Ordinance would be on an upcoming agenda for Council because Code Enforcement is aware that it is an issue and is taking steps to address it. Mr. Rocha noted that he was concerned from a safety perspective that if someone entered the building unlawfully and was injured. Mr. Rocha asked if it would be a liability to the city. Responding to Mr. Boggerty, Mr. Kopp explained that there is a provision in the code that would shorten the time and that is only if the building is in imminent danger to the public. Mr. Kopp further explained the Structural Engineer’s Report stated that the building was structurally sound and had been boarded up to prevent unlawful entry. Mr. Kopp stated that if they called the building an imminent danger would only remove the letter of intent and lessen the time frame by 30 days. Responding to Mr. Boggerty, Mr. Hare stated that if the process goes as it has in the past 5, 10, and 15 years, Code Enforcement will bring it to council, the owner is going to show up and council is going to say, "Oh, well, okay, you get another 60 days to get it done," then they are not going to do anything, and then come back to council. Mr. Hare explained what council needs to do is, state that the owner has had all the opportunities to tear it down and give the owner 15 days to fix it. Mr. Hare explained that if the property was not fixed, then it will need to be torn down. Mr. Sudler moved to recommend the Safety, Advisory, and Transportation Committee waive the letter of intent and send the building straight to City Council. The motion was seconded by Mr. Rocha. Mr. Hare stated that he did not disagree with Mr. Sudler’s thought process however, council cannot change the rules and must follow the Dover Code of Ordinances. Mr. Hare suggested getting a legal opinion from Mr. Rodriguez, City Solicitor. Mr. Neil agreed with Mr. Hare. Mr. Neil stated that council should check for legal sufficiency to make sure that they have dotted all their I’s and crossed all their T’s legally. Mr. Neil stated that as soon as a legal opinion has been rendered, then they need to bring it before council as quickly as possible. Mr. Neil noted that he is looking forward to changing the ordinance to speed up the process. Page 16

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 8 Item #6. Mr. Sudler stated that after hearing the consensus of council he would like to rescind the motion and make another motion. Mr. Rocha agreed to rescind his second to the motion. Mr. Sudler moved to recommend based on the City Solicitor’s opinion that if it is permissible that Council waives the 30-day Notice, Letter of Intent, and the matter go straight to Council. The motion was seconded by Mr. Rocha and unanimously carried. By consent agenda, Mr. Hare moved for acceptance of the Council recommendation, seconded by Mr. Rocha, and carried by a unanimous roll call vote. Mr. Sudler recused himself and left Council Chambers at 6:47 p.m. Mayor Christiansen stated that the discussions on revising the Dangerous Building Ordinance of procedures and building code appeals had begun. Mayor Christiansen noted that he met with the Planning Director and hopefully, council will have those revisions brought to them by the early part of September for council action. Mayor Christiansen stated that he has spoken with a party that is interested in the property located on Loockerman Street which may help the city recoup their money once those expenses are in. Mayor Christiansen stated that he would be willing to issue an Executive Order to have the building on Loockerman Street torn down. Mayor Christiansen explained that the building needed to be taken down, that he was there the night of the fire, and that every day he drives by it he believes it looks worse and worse. Request for Waiver - Appendix A - Subdivisions, Article VI - Subdivision - General Requirements and Design Standards, Section A - Streets (Right-of-Way known as Raymond Street and Railroad Avenue) - Waiver of Requirements for the Reduction of the Minimum Street Right-of-Way Width, Increase in Maximum Length of a Dead-End Street (Cul-de-Sac), and the Elimination of Sidewalk on One Side of a Public Street associated with a Site Development Plan for the improvements to the rights-of-way of Raymond Street and Railroad Avenue to allow for further development of the properties that these streets will give access. (Dawn Melson- Williams, Principal Planner) Mr. Taylor introduced Attachment #1- Petition Against the Request for Waiver submitted by adjacent property owners. Ms. Dawn Melson-Williams, Principal Planner reviewed the background and analysis regarding the Request for Waiver for Raymond Street and Railroad Avenue regarding planning reference: S-22-04. The Planning Commission recommended approval with Conditions of the Request to Reduce the Minimum Street Right-of-Way Width, Increase in Maximum Length Page 17

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 9 Item #6. of a Dead-End Street, and the Elimination of Sidewalk on One side of a Public Street. Mr. Neil noted that he had sent his question to the Planning Commission in preparation for this meeting. Mr. Neil stated there was a key to opening the property for development and that was through the waivers. Responding to Mr. Neil, Ms. Melson-Williams stated that the zoning around Raymond Street and Railroad Avenue is a collection of different residential zoning districts. The lands that are owned by the Patel properties, Patel College Road Properties, are zoned RG-5, which is a general residence zone for mid-rise apartments. Ms. Melson-Williams stated that the apartments are permitted use. Ms. Melson-Williams stated that the RG5 zone also allows for the uses that are allowed in the one-family resident zone. Ms. Melson-Williams stated that it means that one- family detached houses could go there as well. There are also several, non- residential uses that could happen through a conditional use process, which is a specialized review process. Ms. Melson-Williams stated that these include properties where schools, places of worship, and daycare centers for children and adults are located. Ms. Melson-Williams stated that public utilities and wireless communication facilities could go into this area. Ms. Melson-Williams explained that under the current zoning of that land area, you have a series of residential, and then some non-residential uses. Ms. Melson-Williams noted that under its current zoning, it would not allow for what you think it would with normal commercial businesses, such as retail components, manufacturing, or industrial use. Ms. Melson-Williams explained that there are properties in this area that have some of the City’s other residential zones, both RM-2 and R-8. Several properties are zoned IO, which is institutional, and office, which have other uses. Ms. Melson- Williams stated that it is predominantly a road network, if you will, on the east side of the railroad tracks that are flanked by properties that are residentially zoned. Ms. Melson-Williams further explained that several properties are not within the corporate limits of the City of Dover and fall under Kent County's jurisdiction. Responding to Mr. Neil, Ms. Melson-Williams stated that the Dover/Kent County Metropolitan Planning Organization (MPO) currently has a study underway. Ms. Melson-Williams explained that several years ago, they did a study focused on the rail network throughout Kent County and that they were looking at properties adjacent to the railroad that have a zoning classification that would be amenable to rail-side usage by a developer. Ms. Melson-Williams stated that most recently they have been revisiting that study and looking more specifically at land that is adjacent to the railroad, that remains undeveloped and could have potential. Ms. Melson- Williams noted that the area near Raymond Street and Railroad Avenue is certainly an area that has land that is not developed. However, the current zoning of this large tract of land that is adjacent to the railroad is for residential use. Ms. Melson- Williams further explained that for the property to be used for some type of manufacturing or industrial zoning, it would require a rezoning application. Ms. Melson-Williams stated that most likely in the case of some of these properties, an Page 18

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 10 Item #6. amendment to the City’s Comprehensive Plan would be required. Ms. Melson- Williams also stated that there is a process, but that this is not what is before council this evening, and that this request is for subdivision waivers related to the street network. Responding to Mr. Neil, Ms. Melson-Williams stated that if the Request for Waivers were not approved, the applicant then would be able to proceed in building the apartment complex. Ms. Melson-Williams noted that there may be limitations in the number of units. She explained that in the case of the sidewalk, they would have to build the sidewalk on both sides of the street, and they would follow the Dover Code of Ordinances. Ms. Melson-Williams further stated that in regards to the question about the right-of-way width, the applicant is technically providing the right-of-way where they can and where they have ownership of the land that is directly adjacent to it. She noted that it would not be unusual for a property to dedicate additional right-of-way, for the area that is in front of their parcel. Ms. Melson-Williams stated that the city cannot force the applicant to dedicate the right- of-way in front of somebody else's property. Ms. Melson-Williams stated that the biggest question would be the length of the cul-de-sac. Ms. Melson-Williams stated that there are probably ways to work around that by creating a larger street network in that specific area so that you can eliminate the length of the dead end that exists, but that this area is also encumbered by some significant environmental concerns. She then explained that there is a brownfield area, floodplain, and wetland on the subject site that limit development. Ms. Melson-Williams noted that the choices for redesigning the site and the road network are also somewhat limited. Responding to Mr. Neil, Ms. Melson-Williams stated that an alternative way to reach this property, which included outreach efforts, did not happen. Ms. Melson- Williams stated that she would most likely not see an at-grade crossing of the railroad at a different location in her lifetime. Ms. Melson-Williams stated that typically, new railroad crossings and at-grade crossings are not being created. Ms. Melson-Williams stated that if you want to create a new one, you’d have to close one that already exists and that crossing that railroad from the west to get to this area is probably not an option. Ms. Melson-Williams stated that looking at other locations, such as crossing a tract of land owned by Delaware State University, that has an Athletic Annex Building just immediately after where the railroad crosses College Road, it would be on the left if you are heading towards DuPont Highway. Ms. Melson-Williams stated that any improvements to that existing entrance, or creation of a new road in that area would be subject to Delaware Department of Transportation (DelDOT) review because College Road is a state-maintained road, and that she did not believe that DelDOT would even consider something that close to the railroad crossing. Ms. Melson-Williams further explained that if it puts cars basically sitting on a railroad track to make a left, that is not something they are going to approve from a traffic transportation-design standpoint. Page 19

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 11 Item #6. Ms. Melson-Williams stated that other options for reaching the site were not considered because it is adjacent to a public street right-of-way that already exists. She noted that there were early conversations with the applicant and DelDOT that were related to, how you would get to the site. Ms. Melson-Williams stated that it involves making use of the existing road network at Mishoe Street. Ms. Melson- Williams explained that Mishoe Street has a dedicated left-turn lane and wider- width street standards. Ms. Melson-Williams further explained that the city and the county were also involved in some of those early conversations because they had to go through an annexation process to ensure that the street right-of-way area was located within the corporate limits of the City of Dover. Ms. Melson-Williams stated that last year the city went through an annexation process to clarify that these rights-of-way were intended to be part of the city and would be mapped as such. Responding to Mr. Neil, Ms. Melson-Williams confirmed that even if the waivers are denied, that the property will still be developed. She explained that with apartment buildings, the owner can reach a certain number of units and then will need to have two access points to a public street network. Ms. Melson-Williams noted that there could be two access points on Railroad Avenue but with the waiver, design-wise, it would be much easier to achieve. Ms. Melson-Williams referred to the map on page 23 in the packet and explained that this area of land is adjacent to the property and that several properties are owned by Mishoe Cove Apartments. Ms. Melson-Williams stated that this is the area where the additional right-of-way is not being proposed because this applicant does not have control of the adjacent land areas. Ms. Melson-Williams noted that the existing 35-foot right-of-way is what is in that area and that for about half of that area we already maintain it as a city street. Ms. Melson-Williams referred to the map on page 24 of the packet, which shows where the existing road of Mishoe Street and Raymond Street is marked in green. She explained that the actual right-of-way property of the road is shown in the red- hatched area. Ms. Melson-Williams explained that what is out there today does not match up with where the right-of-way technically is and any improvements to Raymond Street would be done where the right-of-way exists for that road. Responding to Mr. Rocha, Ms. Melson-Williams stated that Railroad Avenue is currently unimproved meaning it exists on paper, but there is no pavement, gravel, et cetera, out there at this present time. Responding to Mr. Rocha, Ms. Melson-Williams stated that Raymond Street dead ends on the map on page 24 of the packet, shown in green, and ends on the property owned by Mishoe Cove. Responding to Mr. Rocha, Ms. Melson-Williams referred to the map on page 24 of the packet and stated where the proposed street would be is not owned by Mishoe Cove, it is shown in red hatch marks. Ms. Melson-Williams stated that this area is property of the street, the right-of-way. Ms. Melson-further explained that Page 20

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 12 Item #6. Raymond Street is part city dedication and part a public right-of-way that is yet to be improved, so if their activities are happening in the right-of-way that exists, then no agreement would need to be made with the adjacent property owner. Responding to Mr. Hosfelt, Ms. Melson-Williams stated that the right-of-way would be 60 feet. Ms. Melson-Williams explained that the paved section of the road is required to be a minimum of 24 feet in width from curb to curb. Ms. Melson- Williams noted that there is no parking. Ms. Melson-Williams explained that if the applicant would want to have parking on that street, then the width of the paved part would need to be increased. Responding to Mr. Hosfelt, Ms. Melson-Williams stated that the Dover Code of Ordinances outlines provisions for what the width of that street section must be to have on-street parking. Ms. Melson-Williams noted that if a street has a paved width of 24 feet, then that means no parking. She explained that if there is to be on- street parking on one side of the street or both then you would have to get into that increased paved width, which is in code. Ms. Melson-Williams noted that it is a code requirement as to what that width would need to be. Responding to Mr. Hosfelt, Ms. Melson-Williams stated that there would be potentially two access points to the property, but that is not what Council is here to discuss, because they do not have a design for what that complex looks like. Ms. Melson-Williams stated that if the applicant is looking to have more than a certain number of units then they need two access points, and design would dictate where those access points can happen. Ms. Melson-Williams noted that the plans would also be reviewed by the City’s Department of Public Works since it would be a city street that they are taking access from. Responding to Mr. Hosfelt, Ms. Melson-Williams stated that the paved width or the right-of-way width for 60 feet has been in the City of Dover land subdivision regulations for some time. Ms. Melson-Williams noted that there has not been any recent change in the last 20 years, that there were some changes related to on-street parking such as what those qualifications would need to be but that the right-of- way width has not changed for a street such as this. Responding to Mr. Boggerty, Ms. Melson-Williams referred to the map on page 23 of the packet and stated that the request for a waiver of eliminating a sidewalk is in an area that is not improved with sidewalks presently. Ms. Melson-Williams stated that Railroad Avenue is unimproved, which means that there is nothing out there on the landscape. Ms. Melson-Williams explained that they are seeking to eliminate the sidewalk where it would be adjacent to the railroad tracks. Ms. Melson- Williams further explained that they are going to provide sidewalks on the other side of the road, which would be adjacent to where the potential development would happen. Ms. Melson-Williams stated that there are existing sidewalks along College Road, Mishoe, and that there is a little bit, along parts of Raymond Street that do exist already. Ms. Melson-Williams noted that with this project, they are proposing sidewalks along the frontage of Railroad Avenue and building the Page 21

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 13 Item #6. sidewalk network that does not yet exist along Raymond Street for a portion of Raymond Street on both sides. Ms. Melson-Williams noted that this would also be done along the south side of Raymond Street, which is the side that is closer to College Road. Ms. Melson-Williams noted that should this property develop, there would be a sidewalk network that a resident of that property could walk on down Railroad Avenue, Raymond Street, and then down Mishoe Street to get to College Road, where there is an existing sidewalk system. Responding to Mr. Boggerty, Ms. Melson-Williams confirmed that the applicant is seeking to eliminate the requirement to build a sidewalk on one of the sides of Railroad Avenue. Responding to Mr. Boggerty, Ms. Melson-Williams stated that if the waiver was not approved, then it would require having a sidewalk on both sides of Railroad Avenue, as well as a little corner where a sidewalk would then have to be constructed also as Raymond Street intersects with Railroad Avenue. Ms. Melson- Williams noted that if the right-of-way does not accommodate that, then they are not going to add a sidewalk that impacts an adjacent property. Ms. Melson- Williams noted that there is going to be a leftover piece of Raymond Street that does not have a sufficient right-of-way that needs to get the paved width of a street and a sidewalk on both sides implemented. Responding to Mr. Boggerty, Ms. Melson-Williams stated that the code states when you build a public street, you have sidewalks on both sides and that in this situation, they're asking for relief because the road that they hope to build is right next to the railroad tracks. Ms. Melson-Williams further explained that this is probably not where they would want people walking anyway and that they probably would not walk in that area. Ms. Melson-Williams stated that they certainly do not want them trying to cross the tracks to get to whatever is on the other side, because there is not a pedestrian crossing of the tracks in that area either. Mr. Hare stated that he did not have a problem not having a sidewalk running alongside the railroad track. Mr. Hare noted that the Police Station and the new Post Office in downtown Dover do not have sidewalks on the other side of the street, by the courthouse along the railroad tracks. Mr. Hare stated that he agreed with Mr. Hosfelt and that the streets should not be like Mayfair where the streets are narrow and have on-street parking on both sides. Responding to Mr. Taylor, Mayor Christiansen stated that it would be difficult to get a fire apparatus down a 35-foot street in an emergency with vehicles parked. Mayor Christiansen explained that the wider the street, the easier it is for fire apparatus, police vehicles, EMS, and Paramedics. Mayor Christiansen stated that the bulk of traffic is on College Road and adding a street that feeds into it would be a nightmare. Mayor Christiansen asked who would be putting a light on Mishoe Street. Page 22

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 14 Item #6. Responding to Mr. Neil, Ms. Melson-Williams stated that Council could certainly act on each waiver individually, however, the reduction in the minimum street right-of-way is for the right of way, which is the property of the street. Ms. Melson- Williams noted that it does not impact the paved width requirement. Ms. Melson- Williams stated that they would be subject to what the code says for paved width, depending on if it has no parking or parking on one or both sides. Ms. Melson- Williams noted that the code dictates what the minimum paved width of the street needs to be. Mr. Neil stated that Council has brought up a concern in terms of an emergency basis, and it would depend upon the developer’s willingness to make sure whatever has to happen and to make sure that they have an additional width on that property to ensure that emergency vehicles will be able to get through for the protection of the residents who will be living in the apartments. Responding to Mr. Rocha, Ms. Melson-Williams referred to the map on page 22 of the packet and stated that 400 feet is the measurement of the length of the cul-de- sac and that the measurement begins at Raymond Street. Ms. Melson-Williams stated that she does not know the measurement of the distance between the railroad tracks and the street. Mr. James Paige, 355 Rita Wilma Road, stated that from what he has heard so far, it is opening Pandora's box as far as he is concerned. Mr. Paige explained that once that box is opened and things are in place, Patel's can do what they want to because it is done. Mr. Paige asked how many people are satisfied with where they live, and how many have been there for 10 years or more. Mr. Paige also asked if you have lived there for 10 years and love their neighborhood. Mr. Paige asked how you would like for him to come into your neighborhood, take up your sidewalks and do this to your land. Mr. Paige stated that he could say he is going to do whatever and that it seems as though he cannot be stopped. Mr. Paige stated that the only people that can stop it are Council. Mr. Paige said that they are going to put in 150 apartments and if they do not get all these waivers done, then they will only be able to have 125 apartments. Mr. Paige suggested that the Patel Group build 125 apartments and then all parties would be satisfied. Mr. Paige asked, do you know how much traffic that is going to bring through our neighborhood, with no stop lights? Mr. Paige stated that the neighborhood does not want that. Dr. Wilma Mishoe stated that she had been to Council three times and is tired. Dr. Mishoe stated that part of Raymond Street that has been discussed is not even in the City of Dover, it is in Kent County. Dr. Mishoe stated that she has the maps, pays taxes on the property, and owns the land that is being discussed. Dr. Mishoe explained that when Raymond Street stops being a paved curve, that is where the Page 23

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 15 Item #6. City's portion of it ends. Dr. Mishoe stated that if they do not believe her to ask Mr. Raymond, who is here. The street was named after him, Raymond Fisher. Greg Rishell, Engineer, Pennoni Associates Inc., representing Patel Properties, thanked everyone tonight and stated that they hopefully they got their questions answered as best they could. Mr. Rishell thanked Ms. Melson-Williams, who did a fantastic job answering pretty much all of the questions. Mr. Rishell stated that he wanted to clarify one item that came up in the conversation about emergency vehicle access. Mr. Rishell clarified that the road that is being proposed is not being narrowed, it will be 24 feet on Raymond Street and Railroad Avenue. Mr. Rishell stated that the only thing that is technically getting narrower is where the applicant is proposing and dedicating a full 60-foot right-of-way where it narrows down to a 35-foot right-of-way or as what Ms. Melson-Williams referred to as the property of the road. Mr. Rishell stated that this is the only thing that is narrowing, which is an imaginary line. Mr. Rishell stated in regards to emergency vehicle access, the 24-foot width is a minimum standard set by the City of Dover, which is also consistent with the minimum width of a fire lane that is required by the Office of the State Fire Marshal and that is a fire lane width in front of a building. Mr. Rishell explained that for actual access to a property, the Office of State Fire Marshal says for two-way access it only needs to be 20-feet wide and 16-feet wide for one way, which is the state regulations. Mr. Rishell noted that even if someone was illegally parked on the side of the road, a fire truck could still get by. Mr. Rishell confirmed that no parking is being proposed. Mr. Rishell stated that this would be part of a site plan application, and that there have been no decisions made yet on the development of the property as far as that. Mr. Rishell stated that there was no discussion or desire to have any on-street parking as part of the applicant’s part. Mr. Rishell noted that the streets could be always signed as No Parking, so, if someone is parking illegally, they cannot control that. Responding to Mr. Rocha, Mr. Rishell stated that to his knowledge a title search and boundary survey have been done and that the work that is being proposed in the right-of-way is public land. Responding to Mr. Rocha, Ms. Melson-Williams referred to the map on page 24 in the packet and stated that the red hatched area shows the public right-of-way, and the property of the road where development activity would happen. Ms. Melson- Williams noted that what does exist out there on the land, does show that the paved areas currently are located on private property. Ms. Melson-Williams stated that however, with this development project, they would be limited to working within the right-of-way, which is the red hatched area. Ms. Melson-Williams stated that there is a portion of Raymond Street that is already accepted for city maintenance and that ends about halfway, probably right around Page 24

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 16 Item #6. the second entrance to the Mishoe Towers, and is already in the City's maintenance. Ms. Melson-Williams explained that with this area being plotted in the 1890s, it is not surprising that ownership questions arise. Ms. Melson-Williams stated that the property of the road went through an annexation process to clarify that those land areas are now within the City of Dover and that typically, when the property is annexed any adjacent right away is brought in and made part of the City. Responding to Mr. Rocha, Ms. Melson-Williams stated that once the property is annexed the right-of-way is owned by the public and the City of Dover acts on behalf of the public in ownership. Ms. Melson-Williams explained that they do not call dedication for maintenance until that formal process happens after the street has been built to the City’s standards. Responding to Mr. Rocha, Ms. Melson-Williams explained that the red hatched lines are showing on the deed research and that the survey shows where the property of the road and the right-of-way exist today. Responding to Mr. Taylor, Mr. Rishell stated that they have not considered Mr. Paige’s proposal of 125 apartments because they have not fully explored the full development options of the property, other than just looking at developing the property by right. Mr. Rishell explained that as far as density requirements go, they must explore their development options. Mr. Rishell noted that he did not believe there was any consideration given to the reduction in density, as it relates to this application. Mr. Rishell stated that they are primarily focused on accessing the property using public lands in trying to meet city standards and requirements as much as possible. Mr. Rishell also discussed improving a scenario in a situation that is much better than exists today. Mr. Rishell explained that as you can see the road, as it exists today, it is half on private property and that asking for a few waivers that are due to existing conditions that are out of anyone's control, such as the way the properties were plotted. Reverend Raymond Fisher, a property owner on Raymond Street stated that years ago that the City named the street after him because he lived there for so long. Mr. Fisher stated that he was concerned about traffic and agreed with Dr. Mishoe and her brother, Mr. Paige. Mr. Fisher stated that for over 60 years, that is where he raised his children, his oldest son is 60 years old, and they have not had traffic problems. Mr. Fisher stated that as Brother Paige said, if you open the door, you'll never get it closed. Mr. Fisher stated that he knew they would not want it, nor anybody else running through their street at all times of night with all kinds of noise and everything. Mr. Fisher noted that he did not think his heart could stand it; he is too old now to try to go through that kind of process. Page 25

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 17 Item #6. Mr. Fisher stated that his objection is to get rid of those apartments or limit the number of units. Mr. Fisher stated that the gentleman would want him to come into his territory and that he sees it is going to be a problem. Mr. Fisher stated that he thinks they need quietness as a community, just like everybody else, and that they are not asking for any favors. Mr. Fisher noted that they are asking for what is right for them, just as what is right for you, your family and your community. Ms. Bennett read Mr. Anderson’s comment on WebEx that stated “I am troubled by the number of exceptions and waivers sought. It shows me that the infrastructure is inadequate for the density of the project. The safety concerns are inescapable to me. I want to support growth. I believe in property rights. I also believe in common sense safety rules. I would like to see a couple of single-family homes. If this is to be developed, the safety and infrastructure concerns and environmental sensitivity of the land mitigate against high-density development.” Mr. Neil moved for the recommendation of the approval of the Planning Commission’s recommendation to accept the Request for Waivers to include the elimination of the sidewalk and extension of the cul-de-sac and denying the Request for Waiver for the Reduction of the Minimum Street Right-of-Way Width, Increase in Maximum Length of a Dead-End Street (Cul-de-Sac). The motion was seconded by Mr. Boggerty and the motion failed by a roll call vote of 1-6. (Mr. Neil voted yes) (Mr. Anderson and Ms. Arndt were absent, and Mr. Sudler recused himself prior to this Agenda item) By consent agenda, Mr. Hare moved for approval of the Committee’s recommendation, seconded by Mr. Rocha, and carried by a unanimous roll call vote. Mr. Taylor moved for adjournment of the Safety, Advisory, and Transportation Committee meeting; hearing no objection, the meeting adjourned at 8:04 p.m. Mr. Sudler reentered the meeting at 8:04 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting; hearing no objection, the meeting adjourned at 8:05 p.m. By consent agenda, Mr. Hare moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Rocha, and unanimously carried. MONTHLY REPORTS – JUNE 2022 By motion of Mr. Hare, seconded by Mr. Rocha, the following monthly reports were accepted by consent agenda: City Assessor’s Report City Council’s Community Enhancement Fund Report City Manager’s Report Page 26

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 18 Item #6. City Planner’s Report Controller/Treasurer’s Budget Report Fire Chief’s Report Police Chief’s Report REAPPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN - DOVER FOURTH OF JULY CELEBRATION COMMITTEE - ONE-YEAR TERM TO EXPIRE MAY 2023 Mayor Christiansen recommended the following reappointments to the Dover Fourth of July Celebration Committee for one (1) year terms to expire in May 2023. Bret Scott Andrea Maucher Lori Peddicord Carolyn Courtney Justin Strickland By consent agenda, Mr. Hare moved for approval of the reappointments to the Dover Fourth of July Celebration Committee, as recommended by Mayor Christiansen, seconded by Mr. Rocha, and carried by a unanimous roll call vote. REAPPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN - HISTORIC DISTRICT COMMISSION- THREE-YEAR TERMS TO EXPIRE JULY 2025 Mayor Christiansen recommended the following reappointments to the Historic District Commission for three (3) year terms to expire in July 2025. Jonathan Street Eric Czerwinski By consent agenda, Mr. Hare moved for approval of the reappointments to the Historic District Commission, as recommended by Mayor Christiansen, seconded by Mr. Rocha, and carried by a unanimous roll call vote. REAPPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - PUBLIC ADVISORY COMMITTEE OF THE DOVER/KENT COUNTY MPO- TWO-YEAR TERM TO EXPIRE JULY 2024 Mayor Christiansen recommended the following reappointment to the Public Advisory Committee of the Dover/Kent MPO for a two (2) year term to expire in July 2024. Dr. Shanita Powell By consent agenda, Mr. Hare moved for approval of the reappointments to the Public Advisory Committee of the Dover/Kent County MPO, as recommended by Mayor Christiansen, seconded by Mr. Rocha, and carried by a unanimous roll call vote. Page 27

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 19 Item #6. REAPPOINTMENT RECOMMENDED BY MAYOR CHRISTIANSEN - SILVER LAKE COMMISSION- TWO-YEAR TERM TO EXPIRE JULY 2025 Mayor Christiansen recommended the following reappointment to the Silver Lake Commission for a two (2) year term to expire in July 2024. John DeMarie By consent agenda, Mr. Hare moved for approval of the reappointments to the Silver Lake Commission, as recommended by Mayor Christiansen, seconded by Mr. Rocha, and carried by a unanimous roll call vote. CITY MANAGER'S ANNOUNCEMENTS Mr. David Hugg, III, City Manager, reminded everyone of the City of Dover employee cookout on Thursday, August 18, 2022, and urged members of Council to attend, if possible. Mr. Hugg explained that what makes this event particularly relevant and important are two things. The first is the title, Together We Succeed, which is the title that was picked by the DE&I committee, the sponsors of the event. Mr. Hugg further explained that the idea is to bring as many employees as possible together to get to know each other and exchange thoughts, ideas, and goals, and interact with the members of the Council. COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Taylor announced that on Wednesday, August 10, 2022, at 6:30 p.m. at Dover Police Department they will be reviewing the proposed loitering ordinance. He encouraged everyone to come out and hear the way it is constructed and the way it is presented. He explained that at some point real soon, hopefully on the September agenda, there will be enough feedback from the constituents to move forward with this ordinance. Mr. Taylor asked for everyone to come out and attend on Wednesday at 6:30 p.m. at the Dover Police Station. Councilman Rocha announced that on Saturday, September 10th, 2022, Dover Christian Church, which is located at 1738 Forest Avenue, is holding the inaugural Providing Dream Achievement Community Resource Expo. This will be done in partnership with the United Way of Delaware, Comcast, Tracy Palmer Ministries, the Interdenominational Ministerial Alliance (IMA), and the Capital School District. They are going to take over the parking lot, have a bunch of activities for children and they are going to have resources for adults. They are going to set up tables for job placement and they are going to be inviting certain companies here that are looking for workers. They will be doing COVID testing and vaccines at the same time. They are going to have information for behavioral health and health and human services. There will be a plethora of resources where residents can come out and gain knowledge including energy tips. They are going to be using the parking lot at Dover High School to park the cars, and then everyone can come over. They will have food, activities and at the end of the expo, there will be a concert. Interested participants in the concert that evening, it's $35 per car and all monies that are generated will go towards activities like this. The expo will be from 12 p.m. to 4 p.m. on Saturday, September 10th. The concert will start that evening at 7 p.m. Page 28

CITY COUNCIL MEETING OF AUGUST 8, 2022 PAGE 20 Item #6. Mr. Neil asked if these events are being linked to the city website and stated that both events are worthwhile. Mr. Neil noted that we need to make sure that we have maximum publicity for these events. Mr. Rocha stated that he failed to mention that Comcast is coming out and providing school supplies. Mr. Rocha noted that they don't even have to pay for the school supplies. They are sponsoring it, they are bagging it up, and then they are going to be handing them out at the event. The intent is, to answer your questions and then get them on the City's website. Also, they have asked the city to even have a table set up to be present out there. I know that they had requested but I must check with the Dover Library to see if they can bring the bookmobile there or some form of literacy that they would like to have out there. Mr. Rocha explained that they are still working on those things within the next week or so. Mr. Rocha stated that once Comcast confirms the date and time with us, the flyers will be sent over. I'll get with Kay and make sure that she has them so they can go in the newsletter on the website. Mr. Anderson announced that the Concert at the Park Series on Thursday will have a great musician, Michelle Danette & Friends, and please feel free to drop by. Mr. Anderson stated that it is going to be a great time and that hopefully, the weather will cooperate this year. Mr. Anderson stated that it did not cooperate last year with her, so she's due. Mr. Anderson stated that it is coming up on the 15th at 6 PM. Madame Clerk has that been confirmed? Council President Sudler thanked everyone for their announcements and wished a happy belated birthday to Councilman Ralph Taylor and Councilman David Anderson. Mr. Sudler also wished Mayor Robin R. Christiansen a happy birthday, too. ADJOURNMENT Mr. Sudler moved for adjournment of the Regular Council meeting, hearing no objection the meeting adjourned at 8:04 p.m. ANDRIA BENNETT CITY CLERK All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of August 8, 2022, are hereby approved. ROBIN R. CHRISTIANSEN MAYOR /AB Page 29

Item #7. COUNCIL COMMITTEE OF THE WHOLE The Council Committee of the Whole met on August 9, 2022, at 6:00 p.m. with Council President Sudler presiding. Members of Council present were Mr. Anderson, Ms. Arndt, Mr. Boggerty, Mr. Hare, Dr. Pillsbury, Mr. Rocha, Mr. Taylor, and Mr. Hare. Mr. Neil and Mayor Christiansen were absent. Civilian members present for their Committee meetings were Mr. Lewis (Parks, Recreation, and Community Enhancement), Mr. Shelton (Utility), and Mr. Shevock (via WebEx) (Legislative, Finance, and Administration). Mr. Tholstrup (Parks, Recreation, and Community Enhancement), Mr. McCutcheon (Utility), and Mr. Contant (Legislative, Finance, and Administration) were absent. ADOPTION OF AGENDA Mr. Hare moved for adoption of the agenda, seconded by Ms. Arndt and unanimously carried. PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE The Parks, Recreation, and Community Enhancement Committee met with Chairwoman Arndt presiding. Adoption of Agenda Mr. Hare moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried. Mayor and Council Reports Council President Sudler Council President Sudler stated that he met with Delaware State University's senior staff, agricultural staff, and water laboratory staff, along with Team Dover senior administrators for a Water Quality Partnership and Initiative conversation on July 29th, 2022. He also spoke with Ken Holtum, Department of Justice, who expressed a need for a law school in Dover and reached out to Delaware State University to see how amenable they are to having a law school in Dover using the Wesley College site. On August 5th, 2022, Mr. Sudler met with Phillip Williams regarding the Diversity Equity and Inclusion grilling event in addition to some safety concerns in the customer service area. First District Dr. Pillsbury stated that she continues to be contacted by several members of the first district about the electric charges that took effect in July. Dr. Pillsbury explained that the bill was for part of June, that she would like to give them a resolution, and that the constituents are not satisfied with “this is the way we have always done it”. Dr. Pillsbury expressed that she felt this was something the committee needed to address. Dr. Pillsbury also stated that she attended a first district meeting to increase communication with her constituents. Mr. Rocha elaborated by saying Dr. Pillsbury, Mr. Boggerty, and himself met to discuss setting up a platform for members of the first district where the goal is to reach out to every homeowner’s association, civic association, and development to pass information back and forth. Mr. Rocha further explained that the platform will be for them to give their complaints or any issues that they may have, as well as bring in city leadership and members of the community to come and talk about certain things and to keep the first district up to date on what is going on. Mr. Rocha noted they are still ironing out some logistics, so he does not have a date on when they are going to kick it off, but just wanted to let everyone know that the first district representation is working on that. Mr. Rocha explained that once Page 30

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 2 Item #7. they get the information and a flyer, they will send out save-the-date information and hopefully capture data with that process. Mr. Rocha stated that he had a discussion with an individual and that it is going to probably be brought to the Council Committee of the Whole Agenda very soon. Mr. Rocha started he is working on looking at legislation and the City of Dover Ordinance. He noted that he has not spoken with Mr. Hugg about it yet, but there was an individual who applied for a handicap spot in Cannon Mills that is right in front of his house. Mr. Rocha explained that the individual parked there and that there are handicapped individuals in his house. Mr. Rocha stated that he took the liberty of filling out the application and is taking the proper steps to get the handicap spot placed in front of his house. Mr. Rocha stated that the problem is that our Ordinance says that anyone with a handicap sticker, is at liberty to park there. Mr. Rocha stated that he is looking at an ordinance that Baltimore has, that says if you fill out the application and apply for that space for individuals that have disabilities that live in the household that parking spot would belong to them and that if anyone else in the neighborhood would need a parking spot because of their disability, then they would have to come down to City Hall and fill out the same application. Mr. Rocha stated he will discuss the issue with Mr. Hugg and Councilman Taylor to try and get this item on the Safety, Advisory, and Transportation Committee Agenda. Second District Mr. Hare wanted to make everyone aware that at New Burton Road and Wyoming Avenue, the State has painted stripes that are where you stop at the stop sign. Mr. Hare noted that he has received complaints because if you stop there, you cannot see what is coming. Mr. Hare stated that he went there and stopped, then the guy behind him honked. He started moving out more and more, then a car came. Mr. Hare stated that he got right out to the road and a car flew by going about 70 miles an hour. Mr. Hare expressed that he felt that the State of Delaware is putting itself in a position for a lawsuit. Mr. Hare spoke to an attorney that said, “he would be willing to do it, but he hoped he did not have to because that means someone got hit." Mr. Hare noted for the record, that the Department of Transportation needs to get out there and do something. Mr. Hare stated that in regards to the guy that has the trees in his backyard if they got to come down then they got to come down, but something has got to happen because if you follow the state law, you can't see what is coming on the left side. Mr. Taylor stated that he went on a field trip with Councilman Anderson, to Anne Arundel, Maryland for Diversity and Inclusion in the marketplace, it was a workshop for half of a day. Mr. Taylor stated that it was awesome and that it was fantastic the way the State of Maryland operates when it comes to diversity and inclusion in the marketplace, just allowing an even playing field for every business, minority businesses, and others. Mr. Taylor noted he looks forward to us getting something like that here. Mr. Taylor stated that he took a field trip downtown with Downtown Dover Partnership’s Safety Committee and they have work to do. Mr. Taylor noted tree roots, tripping hazards, and all different kinds of things everywhere. Mr. Taylor stated that they have decisions they need to make about some of these trees. Mr. Taylor agreed that they look great and are fantastic, but he had a sheet in his bag where a young lady had tripped, and he got the information about her tripping. Rocks are being thrown through windows and the roots are moving all these rocks, they are pushing everything up. So again, we have decisions to make. Mr. Taylor stated that they are going to have to cut some of these trees Page 31

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 3 Item #7. down, which is just the bottom line, and then put some other trees in that are a lot friendlier when it comes to the downtown environment. Mr. Taylor stated that he took a trip to Raymond Street. He went out to see exactly what the Patel College Properties were talking about when it comes to their claims to the land. Mr. Taylor suggested that everyone take a field trip and see the images that they saw in the presentation from Ms. Melson- Williams. Mr. Taylor noted it was hard for him to decipher them, even knowing the area, but when you go there and you see it with your own eyes, you will be able to see exactly what the Mishoe family is saying and exactly what the city representation is saying. Mr. Taylor invited everyone to attend the Police Chief’s Advisory Committee Meeting on August 10, 2022, at 6:30 p.m. at the Dover Police Department to discuss the City of Dover Loitering Ordinance. Madam Clerk Bennett stated that she would post a notice of a potential quorum this evening. Mr. Taylor also acknowledged Mr. Bobby Wilson, who was instrumental in Mr. Anderson and himself attending the diversity and inclusion in the marketplace in Baltimore. Third District Ms. Arndt stated that a constituent had noted that they were seeing a lot of shopping carts being left in the neighborhoods that are behind Big Lots and she referenced some shopping carts from Target, which she supposes are not a problem right now, but was not sure what the protocol was for removing the shopping carts. Responding to Ms. Arndt, Mr. Hugg stated that he was unsure and would follow up with Code Enforcement and the Store Owners. Mr. Neil was absent. Fourth District Mr. Anderson stated that he had spoken with Mr. Hugg, City Manager, and that by the end of the month he will be sending a list of specific places that need improvements or restorations, repairs, et cetera, in the district. Mr. Anderson stated that he has attended several meetings in the district, including Neighborhood Watch and Restoring Central Dover. He noted that there have been different concerns that have come about, as well as a lot of praise. Mr. Anderson explained that a lot of people feel that the City is heading in the right direction, that it is safer, that a lot of things are going better, and they feel like some of the infrastructure needs are at last being addressed. Mr. Anderson stated that one question that was raised was a positive feeling from the people who follow either online or on the web about the mosaic presentation. Mr. Anderson stated that one criticism he heard was that it seemed to address very little when it came to housing and residence. Mr. Anderson stated that there was a question for Habitat for Humanity regarding a property at the corner of Fulton and West Street that some neighbors would rather not see developed, it has a very large old tree there, which makes development hard anyway on such a small lot. There is also a property that the city acquired a little further up the street across from 101 and there is an openness to a swamp if the city is interested. Page 32

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 4 Item #7. Mr. Anderson thanked Mr. Hugg for his leadership on a nuisance ordinance, which you will see probably next month for discussion. Mr. Anderson also noted that they are looking at the revival of Safe Communities, now that they have a clear line of authority and some other protections as well. Mr. Sudler stated that on July 6th, 2022, Councilman Anderson, Councilman Boggerty, and himself conducted a fourth district meeting to provide an update on the fourth district meeting that they had in June and to hear additional concerns from the fourth district. On July 19th, 2022, he received a call from the first district, Councilman Rocha, who advised him that there was a concern regarding 31 South New Street, an electrical issue in the dwelling, and a possible landlord-tenant violation. He advised Mr. Sudler to go over there and look at things. Mr. Sudler stated he did immediately and took pictures. By the time he got there, he met the landlord, and the landlord had an electrical service being rendered at that time. Mr. Sudler noted that it was a great partnership and thanked Councilman Rocha for giving him the call. Mr. Sudler noted that Councilman Boggerty also played a major role in that. So, it was great teamwork and a great team effort. Mr. Sudler stated that Councilman Anderson was made aware. Mr. Sudler noted that they all made sure they were communicating for the benefit of their constituent. Also, Mr. Sudler received a call from a constituent at 121 Ann Avenue on August 8th, 2022, regarding a follow-up of overgrowth where electrical wires are hanging, with a concern about possible fire or an electrical issue. Mr. Sudler stated that he received a concern from Ms. Ryder regarding heavy traffic, speeding on College Road, and whether there has been a traffic impact study or statement for Kenton Road, Salisbury Road, and College Road. Ms. Ryder would like to know the number of accidents and speeding violations. She advised Mr. Sudler that she was concerned that with the new project coming up, her granddaughter may be in harm’s way due to excessive traffic currently there and traffic that could be there soon. At-Large Mr. Boggerty went to the Day in the Park on August 7th, where there were book bags and other festivities, along with the police community vehicle. Mr. Boggerty stated that he attended the Prostate Awareness Event Banquet at Jonathan's Landing. He noted that it was near and dear to his heart, so he represented the Council there. Mr. Boggerty stated Council President Sudler was also in attendance. Mr. Boggerty attended the ARC Program which is for individuals with intellectual disabilities. Mr. Boggerty explained that the event was a Friday night party and that he went and did the electric slide and every other dance. Mr. Boggerty stated he had a blast; he also contacted the City Clerk’s Office to see if there is a day that they can come, present their program, and to let them know that we consider them constituents as well and that we want to hear from them and possibly lead us in the pledge of allegiance. Mr. Boggerty stated that he attended the first and fourth district meetings. He also followed up with Mr. Lyon and the diversity. Mr. Boggerty stated that he knows an individual who knows how to draft a diversity policy with vendors. Mr. Boggerty stated that he made a connection, withdrew himself, and allowed them to speak. Page 33

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 5 Item #7. Mr. Boggerty stated that he was going to work on something or look at what they need to do to enforce landlords in the city who have a business, to have some level of insurance. Mr. Boggerty would like them to present insurance when they request a Business License and a Renter's License in the city. He hopes to avoid what they have downtown now with an owner who may or may not have insurance and that now they do not have a way to follow up with anybody to recoup the costs. Mr. Boggerty stated that there were three business break-ins, Top Notch Sewing, Maxine's that whole place, and Suds Bar downtown. Mr. Boggerty noted that Police did their job to catch the individual and that he was released on his own reconnaissance. Mr. Boggerty went to visit Ms. Cartwright who owns Top Notch Sewing and does his alterations. I tease her. Mr. Boggerty stated that you talk about people who work hard, these are small businesses, and they work hard. Mr. Boggerty stated they took so many items from those businesses, Miss Maxine's shop and all those shops there in Suds Bar. Mr. Boggerty stated that the building owner is not taking care of that building. There are individuals upstairs but somehow the building was broken into. They put a cheap fix on it, but when they finally went upstairs, there were used condoms, beer, and mattresses. Mr. Boggerty noted that it was not just the building on the other side that is not used and was not being taken care of. Mr. Boggerty stated that Council needs to do something to bend someone’s ear. Mr. Boggerty recognized mental health, that drug addictions are real and that a dual diagnosis is real. Mr. Boggerty stated that they just cannot have someone do that and then they are out 10 minutes after they are caught. Mr. Boggerty noted he was very upset about it. Mr. Boggerty stated on some level he would support increased enforcement of some things in that area because it is not what they want to represent as a city. Mr. Boggerty stated that he spoke to some other individuals from other cities to ask how they addressed their downtown issues. Mr. Boggerty stated they took the stores that used to be in the mall and made them freestanding stores, for example, a Foot Locker. Mr. Boggerty is contacting some bigger box brands, to see if they are interested in opening downtown, especially with one of our facilities losing stores at a rapid pace. Mayor Mayor Christiansen was absent. Ms. Arndt moved for adjournment of the Parks, Recreation, and Community Enhancement Committee, hearing no objection, the meeting adjourned at 6:29 p.m. UTILITY COMMITTEE The Utility Committee met with Chairman Rocha presiding. Adoption of Agenda Mr. Sudler moved for adoption of the agenda, seconded by Mr. Boggerty, and unanimously carried. Evaluation of Bids – North State Street Water Main Replacement (Jason Lyon, Director of Water Wastewater) Page 34

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 6 Item #7. Mr. Lyon, Director of Water and Wastewater, reviewed the background and analysis regarding the Evaluation of Bids for the North State Street Water Main Replacement. Staff recommended awarding the contract to A-Del Construction for the water main replacement of North State Street, RFP #22-0035WW, for $2,795,000. Responding to Mr. Sudler, Mr. Lyon stated that the next water main replacement is an alley replacement on the east side of West Street. Mr. Lyon explained that they did the west side of the alley last year. Mr. Lyon stated they anticipate doing that in the spring/summer of next year, but it depends on the timing of the materials. Responding to Mr. Sudler, Mr. Lyon stated that the average is 100 feet per day and a city block is roughly 500-600 feet. Mr. Lyon noted they are aware that underneath the asphalt, in this scope, there is a large amount of concrete. In a normal project on the city road, there is no concrete underneath the asphalt, it is just stone. It's easier for the contractor to dig in there and get it out. Mr. Lyon explained that the concrete may be a little bit longer, so maybe from 100 feet down to 80 feet per day. Mr. Lyon stated they are not going to close the road down until they have the materials. Responding to Mr. Sudler, Mr. Lyon stated that he has talked to suppliers with this level of material, but for stuff that they would use internally, they are seeing as early as four weeks for a substantial amount, and as long as nine months. Mr. Sudler stated that he appreciated Mr. Lyon for coming forward and bringing the information that he brought. Especially, since he hears Council in the bidding process, and that he is making some adjustments with the collaborative effort with Council, and the Team Dover. Mr. Sudler stated as a Council person, it really means a lot to him, and to keep up the good work, the whole Team Dover, and their staff, it is not going unnoticed. Mr. Sudler stated that he is recognizing it and can feel when someone's genuine and authentic, and he knows that Mr. Lyon is doing a great job. Responding to Mr. Sudler, Mr. Lyon stated that Mr. Hugg, Ms. Duca, our Central Services Director, Mr. Hamlet, and the new Planning Director, Ms. Gray, have all had conversations about this. Mr. Taylor stated that he too has heard Mr. Lyon’s words. Mr. Taylor thanked him for the efforts that he is putting forth in bringing some balance to the bidding process and allowing minority businesses to have their opportunities to partake. Responding to Mr. Taylor, Mr. Lyon stated that he believes the companies that did not bid on it saw the other competitors in the room and found that they could not compete with them, or that they did not want to take the gamble on putting a price out with the price fluctuation of pipe, which is the biggest part of the project. Responding to Mr. Shelton, Mr. Lyon stated that this is along, a long critical route and that it is next to a school, so they must do a lot of public outreaches. Mr. Lyon stated it will be a lot of hand deliveries and that once they have a better handle on the actual timeframe, they will get something out to them in hand. Mr. Lyon explained they anticipate, hopefully starting in the fall, and that it should be a 360- day project once it starts. Mr. Lyon clarified that the 360 days includes the lead time on the equipment, so the actual digging up will not be 360 days. Page 35

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 7 Item #7. Responding to Mr. Rocha, Mr. Lyon stated that the contractor is responsible for getting all the equipment, manpower, and materials to do the project. They are also responsible for storing the material, whether they solicit that from a local area, for a laydown area, or they just bring it in daily, but they are responsible for that. Responding to Mr. Sudler, Mr. Lyon stated that our inspection team inspects materials before installation, and then when it is installed, there are tests on the water materials to make sure that there is no leaking, no gaps, or anything like that. Mr. Lyon noted that they do not inspect the location of where they store it. Mr. Sudler suggested that maybe inspecting the storage location might be added to the process, just to make sure that the conditions are conducive for the high-quality product which they are paying for. Responding to Mr. Taylor, Mr. Lyon stated that construction projects of this scope, have a performance bond, which is utilized to say, that the contractors are obligated to do the work and that if they flake out, for some reason, they win the lottery and dissolve their company. The city can pull that amount of money and use that to give it to another contractor. Mr. Lyon explained there is also a bid bond, during the procurement process, in which you must put up a certain amount of bond to make sure that you are viable as an entity to bid on a project like this. Mr. Lyon further explained that a maintenance bond is a one-year bond that guarantees the installation of the workmanship for a year. Mr. Lyon stated that if anything happens then the contractor is responsible at no cost to the city. Mr. Lyon noted that some companies are self-insured and some others, they have different companies that will hold the bond, however, most are self-insured. Mr. Hare moved to recommend awarding the contract to A-Del Construction for the water main replacement of North State Street, RFP #22-0035WW, for $2,795,000, as recommended by staff. The motion was seconded by Mr. Taylor and unanimously carried. Mr. Rocha moved for adjournment of the Utility Committee, hearing no objection, the meeting adjourned at 6:47 p.m. LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE The Legislative, Finance and Administration Committee met with Chairman Anderson presiding. Adoption of Agenda Ms. Arndt moved for adoption of the agenda as amended to move, Discussion on Supplier Diversity (Donyale Hall, Minority Contractors & Associates) to Item #3. The motion was seconded by Mr. Rocha and unanimously carried. Transformational Leadership – Professional Development Proposal (Jamee Boone, United Way) Ms. Boone reviewed the presentation entitled “Transformational Leadership Proposal” Attachment #1. Responding to Mr. Sudler, Ms. Boone stated that it will be done from the pre-design. Ms. Boone stated there will be a pre-assessment of individuals, to understand where the leaders are right now. So that whatever content they are building is going to be able to handle that diversity of those skills and experience that is in the room. Ms. Boone stated that she typically likes to include some pre-work, so Page 36

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 8 Item #7. there may be some things to make sure that individuals that come in have a common understanding and language. Ms. Boone explained that there may be something for them to read, something for them to review, something for them to do, and an assessment that would help them to ping where everybody is. Ms. Boone suggested that being in a place where leaders will not get distracted, because oftentimes when it is left in their regular shop, there is always that tendency to get distracted. It will be a half day, of engaging them in the training, that would also include a post report and evaluation of the results, as well as some recommendations. Ms. Boone stated that there are some things she thinks that the city could take into consideration, in terms of, how to sustain that. It's not going to be solved in one and a half days. It is going to have a good foundation to be able to build off, with individual action plans, and those recommendations on how this can be transitioned into current roles within the City of Dover and sustained beyond that. Responding to Mr. Sudler, Ms. Boone stated that this will be one session of 4.5 – 5 hours long. Ms. Boone explained that it will dovetail into the Diversity, Equity, and Inclusion initiative. She further explained that change starts at the top with leadership. Ms. Boone further explained that from the culture surveys it is important to start at the top and have the progress cascade down to the other staff. Responding to Mr. Taylor, Ms. Boone stated that the number of people is restricted by the size of the room. Ms. Boone explained that they can handle a larger group, they just need to find a space large enough to accommodate. Ms. Boone clarified that the training would take place in October before the holiday season. Mr. Sudler moved to recommend entering a contract with United Way to provide Transformational Leadership, Professional Development training. The motion was seconded by Mr. Taylor and unanimously carried. ERP Project Implementation Update (Lori Peddicord, Controller Treasurer) Ms. Peddicord reviewed the presentation entitled “Enterprise Resource Planning (ERP) Implementation Update” Attachment #1. Responding to Ms. Arndt, Ms. Peddicord stated that the HTE is an internal system so there is not as much of a risk, but because of the changeover in directors with IT, she did not know if that was on the Director’s priority list. Ms. Peddicord noted that she had talked briefly about it when Mr. Josefowski took the position. Ms. Peddicord explained that one is not such a big challenge, because they are going to be operating out of that one for a couple more years, because we have Licensing and Permitting in there. The one Ms. Peddicord is worried about is ADP, just because there are probably things in there that we should dump out into some sort of sandbox or some system to archive it. Responding to Ms. Peddicord, Ms. Rachel Engle, Assistant City Clerk, stated destruction or transfer of documents must go through the City Clerk’s Office. The City Clerk’s Office works with the Delaware Public Archives and follows the State of Delaware Retention Schedule. Responding to Ms. Arndt, Ms. Peddicord stated that they document the process but though the individual may use the process and understand it because they do it every day, somebody else cannot Page 37

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 9 Item #7. necessarily pick it up. Ms. Peddicord stated she has stressed the importance of putting keynotes in there, especially because, more so in phase three, there is an interaction between multiple departments. Ms. Peddicord stated that she and Ms. Marney have shared most recently because again, it is not only having the person that is doing the process document it but having somebody who does not know the process, take that instruction, do it and then go, "I'm stuck. I don't know where to go." So yes, we are trying to make sure that is covered. Responding to Ms. Arndt, Ms. Peddicord stated that she does not have a full cost savings understanding of having employees from Tyler help implement the program. Ms. Peddicord noted that they are shuffling all kinds of work, trying to meet all demands with their normal work, and trying to get this to go live. The cost might roughly say $10,000 and if I said I needed them for eight days, that would then give me them for four days around each pay period in whatever month they might be available. Ms. Arndt stated that it sounded like a reasonable request and asked Ms. Peddicord to draft a proposal to bring before Council to consider in the future. Mr. Taylor stated that he was 100 percent on board with Ms. Arndt about bringing a proposal before Council. Responding to Mr. Sudler, Ms. Peddicord stated the turnover was not just in her department, but she believes they left for other jurisdictions for more money. Responding to Mr. Sudler, Ms. Peddicord stated that she met with Naomi Poole, Human Resources Director and that all her team members have met. Ms. Peddicord explained that they try to meet frequently if there are issues but not so frequently if it is running smoothly. She has also met with the Police Department’s staff to make sure that they have an understanding because they had transitions with staffing over there. Ms. Peddicord noted that Tyler can perform applicant tracking, submit resumes online, and then we can circulate that information electronically to our department heads. So, applicant tracking is another piece of this module that we have built and is not being used right now, because they are just trying to get the go-live to go live. Those are some of the requests that she had when she walked in. Ms. Peddicord is all for it, she just must get the biggest piece of this to go live first. Ms. Peddicord stated that with the turnover in the Human Resources Department, some of their process documents were not as fully outlined as they could have been. Ms. Peddicord stated that nobody else picked it up while the other person was there and tried to perform that same task. Ms. Peddicord stated that she thought those are some of the challenges they are encountering. Responding to Mr. Sudler, Ms. Poole stated the biggest thing that she ran into, coming into this department, is that the person who would enter the information into the system was the only person who knew how to do that. Ms. Poole stated that once that person left, they were left reeling, trying to figure out what they needed to do quickly to learn. Ms. Poole explained that it was during the open enrollment, so it was a stressful period to try and figure out everything. She further explained that there was some backlog in trying to figure out and trying to implement all the information into the system. Page 38

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 10 Item #7. Ms. Poole stated that an issue she encountered from a timeline perspective is that they are entering into two systems. Ms. Poole stated that they are using ADP, Tyler, and then also entering benefit information into every benefit site, so it becomes timely. Ms. Poole explained that with the way that we were left to pick up the pieces once they lost their HR Coordinator/Administrative Assistant, they just had to work to try and figure that piece out. Ms. Poole noted that what has helped to remedy this is that they have hired a new HR Coordinator, who started on the 18th of July. Ms. Poole noted that Ms. Riley is very smart, very quick, and was able to pick up on the systems. Ms. Poole stated that Ms. Riley is not afraid to get in there and click around, which is a great thing. Ms. Poole explained that it was easy to train her and that from her starting on the 18th she has gotten them pretty much out of the water. Responding to Mr. Sudler, Ms. Poole stated that Tyler is a very clunky system. She has worked with numerous ATS systems, and HRIS systems, that are a little bit more intuitive, but Tyler is not. Ms. Poole explained that Christina, who has been here the longest, as well as LaVette, who has also been here for some time, knows the ins and outs of the system. Ms. Poole stated that she and the new hire, the new HR coordinator, are still learning. Ms. Poole explained that it is a system that is a little bit clunky regarding fully understanding pieces of it, to figure out what the whole is. Ms. Poole stated that might not make sense, but it is a hard system. So as of right now, she has taken a back seat to allowing this process to happen regarding this go-live date because she does not want to mess anything up. Ms. Poole stated that she hopes that once they go live, she can play around in the system a little bit more, by way of entering data into the system from an ATS process. Responding to Mr. Sudler, Ms. Peddicord stated that for the needs assessment, Barry Dunn helped them put together what they needed the system to do. Ms. Peddicord noted all department heads were involved when the bids came in. Ms. Peddicord stated that there were two bids, so Tyler won that bid because it was a larger operating system for larger governmental entities. Ms. Peddicord stated that in regards to the timing of all the challenges they have had, she cannot tell them, but the timing should be a year to a year and a half, but with all the challenges they have had there is no way. Ms. Peddicord contributed to the delay and also the limitation of staffing. She wanted to make sure that everyone was aware of the proposal Ms. Arndt requested and that they are not necessarily coming here to train. Ms. Peddicord stated that as they implement, they will train and walk through the process. Ms. Peddicord stated that they are supposed to document their processes, and have an instruction guide as to how they conduct that process. The Tyler professionals are going to come on board and help them dig into the last few problems that they need to fix. Responding to Mr. Sudler, Ms. Peddicord stated they are only halfway through, and it was originally a three-year suggested contract or outline for implementation. Ms. Peddicord stated that she said they are at year five and would project another three years. Ms. Peddicord stated that the delays are affecting all of the staff by putting more workload and duplication. Responding to Mr. Shevock, Ms. Peddicord stated that before Covid there was a working group of Tyler users, but they have not met since the COVID-19 Pandemic. Page 39

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 11 Item #7. Responding to Mr. Boggerty, Ms. Peddicord stated that she is not worried about Tyler being obsolete, as they are progressing along, and they are upgrading each version. Ms. Peddicord stated that they started in 2017 and now are at the 2020 version. Ms. Peddicord noted that it takes time out of their schedule, time out of their system, training, and time out of daily processes. Ms. Peddicord explained the city used HTE, for at least 20-25 years, so this one we should expect to have for 20-25 years. Responding to Mr. Hare, Ms. Peddicord stated that the City of Dover is paying Tyler as they progress through the implementation. Ms. Peddicord stated that they are paying for Tyler to be here to show the Finance Department how to use the system, build the system, et cetra. Ms. Peddicord noted that Tyler sold a prior product that did not work, and that the city was reimbursed because she was trying to be financially responsible by not paying for a product that would not work for the city. Ms. Peddicord explained that the city is not paying a monthly fee to use Tyler and that they are paying for it when Tyler comes to help implement the program. Responding to Mr. Hare, Mr. Rocha stated that he understood Ms. Peddicord’s point of view and from experience, he realizes that the city is at a point with Tyler where there is no turning back. Responding to Mr. Rocha, Ms. Peddicord stated that city staff is implementing data into two systems while the Finance Department is performing parallels. Ms. Peddicord noted that payables and cash receipts are live and are occurring in Tyler. Ms. Peddicord explained that unfortunately because of the number of processes and the number of departments that are involved in the citywide system, some multiple functions and processes are different among the departments. Ms. Peddicord stated that an example is in utility billing, you have to get your services into Tyler that they are billing, and then you need that data out of your legacy system to put in your new system. So that is where the conversion and the crosswalk occur. Ms. Peddicord stated that working with the conversion data has been a huge challenge and challenges are largest within the utility billing module, because you are bringing over a lot of historical data that you do not want to have to re-key, or restructure, you just want to provide them the conversion and hope that they place it in the right fields. Ms. Peddicord anticipates only having these issues with the business licensing and permits. Responding to Mr. Rocha, Ms. Peddicord stated that the old system was 20 years old and once the city received two bids, they had to do something. Responding to Mr. Anderson, Ms. Peddicord stated that Tyler is a $2.4-million-dollar investment, and that staff has taken on the task of implementing the system. Discussion on Supplier Diversity (Donyale Hall, Minority Contractors & Associates) Ms. Hall reviewed the presentation entitled “Overcoming the Barriers: Doing Business with the City of Dover” Attachment #2. Responding to Mr. Rocha, Ms. Hall stated that in regards to veteran status, there is the recognition that you have served, and it puts you in a different queue to be able to participate. Ms. Hall stated that it does not guarantee participation. Ms. Hall explained that some are in the school of thought that they should have a quota and some feel that we should not. Ms. Hall explained she would like to see everyone have an opportunity. Ms. Hall stated that equity is about opportunity and leveling the playing Page 40

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 12 Item #7. field and that she is satisfied with being given the opportunity to find the resources, access them, and then be given the tools that she needs to be able to connect the dots. Ms. Hall stated that there are 200 agencies that would help someone if they were a veteran and wanted to figure out how they could best position themselves. At the Federal level, there is the System for Award Management. At the State level, you must go through the Office of Supplier Diversity which is a physical paper application that somebody is having to input. Ms. Hall explained that it is taking months to even become a part of that information base. Ms. Hall further explained that when they are sending out requests for bids, there are people that may not appear on that list because of the delay. Responding to Mr. Rocha, Ms. Hall stated that opportunity is the ability to compete and to be awarded the contract. She explained that at the very baseline, entry to opportunity is a building block to get you to the next level. Ms. Hall stated that starting with the end in mind, you make everything to get you there and to be prime on the contract. Ms. Hall stated that many companies qualify to be prime on a contract and that they could incentivize pulling in some smaller companies that do not have the capabilities to participate in those contracts, at some offset to the prime person in the form of an incentive or a benefit. Responding to Mr. Taylor, Ms. Hall stated that the process of responding to Request for Proposals (RFP) or Request for Bids is a little ominous. Ms. Hall explained that when looking at the RFP, there are criteria that you must meet to even apply or bid on a project. Ms. Hall stated that if you have not been able to demonstrate the capabilities of being able to execute that contract, there is really no sense in even applying. Ms. Hall stated that is why it is important to have those incentives in place, what you could do conceivably as a person, who can meet those logistics of the process, who may be able to participate in a partnership, an agreement, or something that will allow you the opportunity to scale up and get to that. Ms. Hall stated that she did not see a place to submit a subcontractor on the RFP. Responding to Mr. Anderson, Mr. Hugg stated that the city is working on the website and looking for ways to make it more intuitive and easier for people, whatever the topic might be. Mr. Hugg acknowledged that the website has some issues that need to be addressed. Mr. Hugg stated that after the last Council meeting, Mr. Lyon took the ball and they started having discussions and emails back and forth looking for ways to just outreach better. Mr. Hugg stated that this includes contact with the state agencies and making sure that they do not miss links, or things of that nature that they are wanting to do. Mr. Hugg stated that equity is part of the City’s Diversity, Equity, and Inclusion Initiative. The City has a committee that has been working for about a year, with a contract through the Fusion Alliance to help develop a new strategy and a new plan. Mr. Hugg believes that they have done good things already, but it is still early in the process. Mr. Hugg noted they are currently looking at the permitting process and at adopting new ordinances, but it is an ongoing discussion. Mr. Hugg invited Ms. Hall and Mr. Bobby Wilson to join the Diversity, Equity, and Inclusion Committee at their next meeting. Page 41

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 13 Item #7. Mr. Bobby Wilson, 32 West Loockerman Street, Suite 101D asked if on past projects, were there federal funds involved and if there were any minority participation on the projects when federal dollars were involved. Mr. Jason Lyon, Director of Water and Wastewater Engineering Services stated when the city has received federal funds on projects that he has been a part of, there is a requirement for a certain amount of solicitation from the general contractor to minority business enterprises, disadvantaged business enterprises, and women-owned business enterprises to solicit for a certain percentage of the work on the project. He further explained that if the general contractor who has been granted the contract cannot solicit, or if they try and no one gives them a proper bid, then that is the satisfaction of the federal government. Responding to Mr. Wilson, Mr. Lyon explained that every month, the city must get receipts of what the contractor solicits. Mr. Lyon further explained that for the city to get reimbursed from those federal funds, they must submit that as part of the project. Mr. Wilson asked if the City of Dover could not reinvent the wheel but follow what the federal government already has in place. Mr. Wilson stated that it seemed that when it comes to minorities, if the federal government is not involved, then they do not get their share. Mr. Wilson stated that the city government needs to be involved where the federal government is involved and to look at the State of Maryland. Mr. Wilson suggested having a retreat for the City Manager to go and meet some of the leaders in Maryland that are already in the mix of doing this in different counties, such as Baltimore, Montgomery County, and the City of Baltimore. Mr. Wilson stated that adding another box will only bring the disabled veterans into the fold but at the same time, that disabled veteran is going to have to bid against Till Construction. That disabled veteran was not in business a hundred years ago and with the buying power of Till Construction versus that veteran, the veteran would not have a chance. Mr. Wilson asked, if you have on your supply diversity, where you get 3% here, 3% here, 3% here, and there is a minority company that is in the City of Dover, they should get 6%? Mr. Wilson stated that they should double up on that 3%. Mr. Wilson stated that if they cannot double up on that 3% then they are still competing against Till Construction because they are getting 3%. Mr. Wilson asked if he is still getting his percentage and then he bids against Till Construction if they get the same percentage. Mr. Wilson then asked how that is helping him as a disadvantaged organization. Mr. Wilson asked the city to look at changes the State of Maryland has made and he noted that he has talked with a Maryland Attorney who is willing to come here and work with us. Responding to Mr. Wilson, Mr. Boggerty stated that the individual he connected Mr. Lyon to has an extensive background in federal and minority contracting. Mr. Boggerty stated that the Council hears their constituents and that they are taking steps and connecting the right people. Mr. Boggerty commended Mr. Anderson and Mr. Taylor, who took time off of work to go on a trip to Maryland to learn about supplier diversity. Ms. Faye White, Luther Village Two, Apartment 2219, requested more participation from Council in each district. Ms. White stated that she believes Council should have an office in each of their districts Page 42

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 14 Item #7. and that crime can be handled more quickly. She stated that constituents need to see Council members before election day and that Council Chambers should be full. Responding to Ms. White, Mr. Boggerty stated that during the Council Reports many continue to state where they are, where they are going, and where they have been. Mr. Boggerty stated that the first and fourth districts have been having meetings and Council has been showing up and even hosting community events. Mr. Boggerty stated that many members of Council have full-time jobs, caretakers for their parents, et cetera. Mr. Boggerty stated it is an honor to serve and that they are out in the community. Councilman Anderson and Taylor went to Maryland. Councilman Anderson, Councilman Sudler, Councilwoman Arndt, and Councilman Neil were at somebody’s house to address issues. Mr. Boggerty stated that constituents can schedule a time to meet with Council. Mr. Boggerty explained that a month ago he met with 12 members of a gang and eight have since started working, so Council is meeting people. Responding to Ms. White, Mr. Anderson stated that due to the expense of four offices in a city the size of Dover would never happen. Mr. Anthony Whitaker, 26 Stevenson Drive, Manchester Square Apartments in Dover, Delaware, stated that he has noticed that the youth in the Dover area are at an extreme risk right now. Mr. Whitaker noted that he is seeing youth fall into violence and gangs and that they play with trash. Mr. Whitaker stated that when he was growing up, they had chalk, played on the streets, and played tag. He stated in 2022, our youth is self-destructing. Mr. Whitaker expressed that he felt that Dover needs more people to advocate, help, and be around. Mr. Whitaker stated that the city needs more programs. Mr. Whitaker noted that the YMCA and the Boys and Girls Club are located in Camden, but that they are not accessible due to funds and distance for most families. Mr. Whitaker stated that he does not have a proposal, but wanted to raise the concern, because he came from a big city, but has never seen what he has seen living here now for over eight years. Mr. Whitaker volunteered to partner or help extend his hand in making a difference in the community. Responding to Mr. Whitaker, Mr. Anderson stated that the city needs to do a lot more. Mr. Anderson stated that he wanted to spread the word that the Parks and Recreation Department has a program where fees can be waived for people who show that they are on public assistance. Mr. Sudler commended Mr. Whitaker for coming up and letting his voice be heard in a setting like this because sometimes they can be intimidating. Mr. Sudler stated that Mr. Whitaker resides in the third district and suggested contacting Councilwoman Arndt, Councilman Neil, and Councilman Boggerty, who is the Councilman At-large. Mr. Sudler also recommended getting involved with the Human Relations Commission, not only just by coming to a meeting. Mr. Sudler stated that by getting involved in the process his observations can be heard more on a more frequent basis and as a little bit more interaction from an official setting. Mr. Taylor thanked Mr. Whitaker for his involvement and his desire to get involved even more. Mr. Taylor recommended getting involved with the Police Athletic League and the Green Beret Project as well, as it is out of Manchester. Page 43

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 15 Item #7. Discussion of Council Appointed Employees (Councilman David Anderson) Mr. Sudler stated he wanted to highlight this item because as Council President, he recognizes that they have organizational citizens and employees who are responsible. Mr. Sudler stated that he wanted to make sure that there are some set guidelines, ground rules, and expectations from Council as their supervisor. Mr. Sudler explained that City Council has three employees and that they want to make sure that all three are treated fairly, and equally and that they are provided the same opportunity as the others in the workplace considering and dealing with their work conditions. Mr. Sudler stated that he wanted to look at the current policies regarding the other organizational employees that report to the City Manager to try to align what they do and their expectations in the workplace with Council’s expectations for their senior administrators. Responding to Mr. Sudler, Ms. Arndt stated that she asked what the evaluation criteria were in the past and to at least have that starting point to see how Council employees were evaluated. The City Clerk's Office was kind enough to give that information to her. Ms. Arndt stated that her understanding from previous Councils is that the evaluation form did not necessarily fit that well for Council employees, that it worked well for leadership and those that Council employees were evaluating. Ms. Arndt suggested looking into something that would meet the Council’s needs more and be suitable in terms of criteria that they are responsive, setting goals, and helping work through those goals. Ms. Arndt noted that this is just something of a higher level and helps Council work through the process of what the evaluation form should look like because what they have now does not seem to be adequate. Mr. Hare stated that he felt only the Clerk’s Office and the City Manager should report to Council. Mr. Hare explained that all other employees, including the Finance Director, should report to the City Manager. Mr. Hare explained that if things are not going correctly then Council can hold one person accountable, which is the City Manager. Mr. Hare stated as the City Manager, Mr. Hugg, should be responsible for the finance of the city, not someone that also reports to Council. Responding to Mr. Rocha, Mr. Hare stated that the Finance Director was never put under the City Manager because they never got five votes to change it. The City Manager is supposed to monitor what the city spends, does, and everything but not Council. The City Manager then comes to Council and gets permission. Responding to Mr. Rocha, Mr. Anderson stated that he wished Mayor Christiansen was at the meeting because he gives the best answer in history on that. Mr. Anderson stated that there are important reasons in any system of finances, you have checks and balances. Mr. Anderson explained that the Finance Director does not control the money but does oversee making sure that the money is spent according to policy, which should be reported and therefore should report to Council. It is important to have the watchdog not be accountable to the person who is spending the money. Mr. Anderson stated that the watchdog is the person who reports, audits, controls the flow of the finances, and makes sure that all the legal requirements are met. Mr. Anderson stated that you do not want the person who is the watchdog answering to the person that they are supposed to be watching. The Finance Director is a Council Appointed Employee for that reason. Mr. Anderson agreed with Mr. Hare’s overall point and stated that is why Council has been moving more in that direction with other employees such as the Assessor and the Director of Planning and Page 44

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 16 Item #7. Inspections. et cetera. Mr. Anderson noted that the Finance Director and City Clerk are two positions that will probably always remain under Council for that very reason. Responding to Mr. Sudler, Mr. Anderson stated that for the evaluations, the expectations, and the communication protocol, he believes that some things are different about senior management. Mr. Anderson does not feel you can treat them like an employee who clocks in and out because if Council needs the City Manager or City Clerk, any time, day, or night practically, they are answering, and they do not get overtime. Mr. Anderson stated that they have a right to maximum flexibility in their schedule because you come here. Mr. Anderson explained that he had an appointment with somebody and Ms. Bennett, City Clerk was still here at seven o'clock, and that Mr. Hugg, City Manager takes those phone calls when the electricity goes off, et cetera, at nine o'clock at night. Mr. Anderson stated that when they look at that, they must have some flexibility in the scheduling because their job is not like everybody else's. Mr. Anderson stated that in his opinion they do not want to micromanage senior leadership. Mr. Anderson stated that he would like to see transparency and protocol for telework days so if the employee needs to be reached, Council can reach them. Mr. Anderson explained that if they have a doctor’s appointment, to take it, or if they take time off, let Council know who is in charge and whom to contact in their absence. Mr. Anderson noted that he would like to see better communication protocols without trying to micromanage the senior staff. Ms. Poole stated that what Council is asking for is very simple in the scope of things. She explained that her role is as a business partner, which makes it very simple for her to sit with Council and discuss what the expectations are and then for them to formalize that by way of a handbook or policy. Ms. Poole stated that what Council had discussed was tailoring the wording of what they are looking for from a competency standpoint regarding their staff in general. Ms. Poole stated that she is available to help however Council wanted to use her expertise. Ms. Poole stated that she has a lot of experience doing just that and that it is not a process that will take a lot of time. Ms. Poole stated that where they are going to run into a little bit of a difference will be in standardizing it and making it so that it is equitable amongst everyone. Ms. Poole stated that this is something that they can talk about offline as to what that looks like, because again if they are going to have expectations then they do want to make sure that they are being as equitable as possible. Ms. Poole stressed the importance of perception, and that they do not want to look as though a group of people are looked upon more favorably as opposed to others. Responding to Ms. Poole, Mr. Hare stated that he agreed with everything Ms. Poole said and that they do have an employee handbook. Mr. Hare stated that he does not believe that certain employees are any different from any other employees and that the rules should apply to all employees. Mr. Hare noted that the City Manager should not have more freedom than a department head or regular employee. Mr. Hare stated that he felt that if a Council-Appointed Employee would like to take time off or to work from home then they should request it like everyone else. Mr. Hare stated that he did not feel it is the Council’s job to manage the city. Mr. Hare stated that it is the City Manager’s and the Department Heads’ responsibility, and Council should only interfere if there is a problem. Page 45

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 17 Item #7. Mr. Sudler moved to recommend that they refer Item #4 to the Human Resources (HR) Department, the Director of HR for further discussion regarding mapping out Council’s expectations for Council Appointed Employees. The motion was seconded by Mr. Rocha. Mr. Boggerty suggested amending the motion to restate that under the guidance or the advice of the Human Resources Director, she will advise the Council on how to develop a policy for Council Appointed Employees. Mr. Hare stated that they are developing some level of an addendum, so Council can have oversight in point to a policy because what it sounds like, again, employees who report to the City Council have no written policy that governs them but if they do have a written policy that governs them, they are not abiding by it then. Mr. Anderson stated they need a process to evaluate, to monitor vacation because there are things that happen at critical times, et cetera, as well as performance evaluations. Mr. Anderson stated that all these things are very important. Responding to Mr. Hare, Mr. Boggerty stated that there is not enough policy, no rating, and nothing that is governing used as a benchmark for those employees that report to City Council. Mr. Boggerty stated that under the advice of the HR Director a policy would be developed. Mr. Sudler and Mr. Rocha rescinded the motion. Mr. Sudler moved to recommend that the Human Resources Director for the City of Dover advise City Council on how to orchestrate an addendum to the current handbook or enhancement to our current handbook policy for City Council Appointed Employees. The motion was seconded by Mr. Rocha and carried unanimously. Mr. Anderson moved to recommend that the Human Resources Director be engaged to recommend a performance measurement for Council Appointed Employees. The motion was seconded by Mr. Hare and unanimously carried. Mr. Anderson moved for adjournment of the Legislative, Finance, and Administration Committee meeting, hearing no objection, the meeting adjourned at 9:14 p.m. Mr. Sudler moved for adjournment of the Council Committee of the Whole meeting, hearing no objection, the meeting adjourned at 9:14 p.m. Meeting adjourned at 9:14 p.m. Roy Sudler, Jr. Council President RS/re Page 46

COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 9, 2022 PAGE 18 Item #7. Attachments Attachment #1- Presentation entitled "Enterprise Resource Planning (ERP) Implementation Update" Attachment #2- Presentation entitled "Overcoming the Barriers: Doing Business with the City of Dover" Page 47

Item #20. Monthly Report July 2022 Office of City Assessor Page 48

Item #20. ASSESSOR’S REPORT Number of Deeds Stamped for Transfer Tax Dollar Amount for the Month of July 2021/2022 the Month of July 2021/2022 48 $167 50 $200 Thousands 34 $126 40 30 21 26 22 21 $100 $61 $52 20 $34 $17 $0$0 10 1 2 0 2 2021 2021 0 $0 2022 2022 First Time Buyer for the Month July 2021/2022 Realty Property of July 2021/2022 Sales in Dollars Received Prior 48 to Recording 50 34 $11 40 $15 $8 $7 Millions 26 Res. Non‐First $10 $5 $4 30 21 $1 $0 $0 Time Buyers $5 2021 20 $0 Res. First Time 2022 10 Buyers 0 2021 2022 Major Updates May June July Assessment Change $0 $13,830,100 ‐$2,874,200 * *The Assessment Change for July is due to the increase in abatements for the tax year 2022/2023 Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 54 $9,193,700 $13,672,750 0.67 1.03 Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. 1 Page 49

Item #20. ASSESSOR’S REPORT Tax Office ‐ FY2022‐2023 Tax Bills were generated, printed, sorted, and mailed. 2 Page 50

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Item #21. Page 53

FY 2012/13 Page 1 CITY COUNCIL COMMUNITY ENHANCEMENT FUND Item #21. JULY 1, 2022 - JUNE 30, 2023 100-10-12-99-000-53037 Current Balance - $3,000.00 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF BUDGETED AMOUNT $25,000.00 THE FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT. TOTAL $3,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/26/22 Boggerty DEMCO Councilman Boggerty Email from $100.00 $100.00 $2,900.00 authorized the designation of Andre Boggerty $100.00 of his community dated 07/21/2022 enhancement funds to DEMCO and email from for the Annual Back to School Leandra Marshall Event dated 07/13/2022 07/26/22 Anderson The 302 Councilman Anderson authorized Email from David $300.00 $400.00 $2,600.00 Movement the designation of $300.00 of his Anderson dated community enhancement funds 06/29/2022 and to The 302 Movement for the email from Tracey backpack program. Weems dated 06/28/2022 07/26/22 Anderson The Inner City Councilman Anderson authorized Email from David $1,000.00 $1,400.00 $1,600.00 Cultural League the designation of $1000.00 of Anderson dated his community enhancement 06/23/2022 and funds to The Inner City Cultural email from League for the reasons stated in Elizabeth Daniels the letter. dated 06/23/2022 08/15/22 Neil Persimmon Park Councilman Neil authorized the Email from Fred $200.00 $1,600.00 $1,400.00 Place designation of $200.00 of his Nail dated community enhancement funds 08/10/2022 and to Persimmon Park Place for the email from Joyce Backpack Giveaway Talley dated 08/09/2022 Page 54 09/06/22 S:\BUDGETS\Coun-23.qpw

FY 2012/13 Page 2 08/15/22 Arndt Persimmon Park Councilwoman Arndt authorized Email from $200.00 $1,800.00 $1,200.00 Item #21. Place the designation of $200.00 of her Tricia Arndt dated community enhancement funds 08/10/2022 and to Persimmon Park Place for the email from Joyce Backpack Giveaway Talley dated 08/09/2022 09/06/22 Arndt Dover Art League Councilwoman Arndt authorized Email from Tricia $500.00 $2,300.00 $700.00 the designation of $500.00 of her Arndt dated community enhancement funds 08/31/2022 and to the Dover Art League for the email from Elena Grand Opening Stewart dated 8/31/2022 $400.00 $2,600.00 Budgeted Amount District Council Sponsor YTD Expenditures Balance $5,000.00 At-Large Boggerty $100.00 $4,900.00 $2,500.00 1st District Pillsbury $2,500.00 $2,500.00 1st District Rocha $2,500.00 $2,500.00 2nd District Hare $2,500.00 $2,500.00 2nd District Taylor $2,500.00 $2,500.00 3rd District Arndt $700.00 $1,800.00 $2,500.00 3rd District Neil $200.00 $2,300.00 $2,500.00 4th District Anderson $1,300.00 $1,200.00 $2,500.00 4th District Sudler $2,500.00 TOTAL $2,300.00 $22,700.00 Page 55 09/06/22 S:\BUDGETS\Coun-23.qpw

Item #22. CITY MANAGER’S MONTHLY REPORT July 2022 Page 56

Item #22. Blank Page Page 57

Item #22. Page 58

Item #22. July 2022 Activities • Utility Rates Increases / Billing • Tax Collections, Agreements • Utility Billing, Phase 4, ERP Implementation • Recruitment • DE&I Activities DIVERSITY, EQUITY, & INCLUSION ACTIVITIES Utility Disconnections There were 10 days available for disconnection JULY 2022 processing. Note that temperature delays may affect the City’s ability to disconnect for The City of Dover Customer Service Department values Diversity, Equity, non-payment. and Inclusion. We strive to provide quality services to external and internal customers through our daily activities. This segment will Total All Delinquent Utility Accounts as of highlight activities provided to internal department staff. July 31, 2022 = 1,912 - $813,251.68 • Participation in monthly D, E & I team meetings or activities. Total Collected Through Disconnections For July 31, 2022 = $88,8889.36 • ERP Training Session included staff input. • Signage to encourage inclusion of all. Total Accounts Disconnected 295 • Goodwill Committee – Birthday / Life Events recognition • Preparation for “Together We Succeed” event • Work / Life Balance – Ride Sharing (carpooling) Customer Service Mission Continually provide quality public service to our diverse group of customers with professionalism, respect, & integrity. ~ City of Dover Customer Service Department Page 59

ELECTRIC DEPARTMENT Item #22. Electric Divisions System Peak Total System Load Number of New Month outages customers Oct 20 55,494 Services Oct 20 102.70 Nov 20 52,898 Jun 20 11 2,828 Jun 20 19 Nov 20 95.03 Jul 20 19 536 Jul 20 10 Dec 20 103.07 Dec 20 60,904 Aug 20 16 13,167 Aug 20 17 Jan 21 103.85 Jan 21 62,356 Sep 20 5 3551 Sep 20 16 Feb 21 58,116 Oct 20 5 738 Oct 20 8 Feb 21 103.54 Nov 20 7 3,230 Nov 20 12 Mar 21 96.05 Mar 21 56,803 Dec 20 0 0 Dec 20 15 Apr 21 106.06 Apr 21 52,494 Jan 21 1 2 Jan 21 9 May 21 135.17 May 21 56,801 Feb 21 3 1518 Feb 21 7 Jun 21 69,150 Mar 21 4 568 Mar 21 20 Jun 21 156.90 Apr 21 4 1,287 Apr 21 14 Jul 21 156.16 Jul 21 79,792 May 21 9 733 May 21 6 Aug 21 164.90 Aug 21 77,971 Jun 21 10 736 Jun 21 40 Sep 21 140.78 Sep 21 65,002 Jul 21 13 3,730 Jul 21 9 Oct 21 58,157 Aug 21 11 728 Aug 21 11 Oct 21 117.77 Sep 21 7 1,037 Sep 21 20 Nov 21 95.71 Nov 21 55,279 Oct 21 9 4,693 Oct 21 16 Dec 21 96.13 Dec 21 58,299 Nov 21 6 347 Nov 21 23 Jan 22 65,916 Dec 21 13 1540 Dec 21 22 Jan 22 107.95 Jan 22 11 1599 Jan 22 17 Feb 22 103.87 Feb 22 55,827 Feb 22 6 1005 Feb 22 8 Mar 22 99.08 Mar 22 56,876 Mar 22 5 512 Mar 22 18 Apr 22 92.65 Apr 22 50,847 Apr 22 1 350 Apr 22 20 May 22 59,233 May 22 13 4,199 May 22 21 May 22 143.11 June 22 19 6,639 June 22 11 June 22 June 22 July 22 7 357 July 22 16 July 22 July 22 This information not available until Power Plant computer is replaced. Electric Monthly Outage Report The annual outage goal will be less than 295 minutes per customer, which is a Delaware Standard. This will be measured by calculating the System Average Interruption Duration Index. FY 23 YTD FY 22 FY 21 61.81 398.59 37.56 Outages Average Response Time Goal is less than 30 minutes Month Year-to-date Month Year-to-date 19 114 36.43 Minutes 36.43 Minutes PROGRAM UPDATES JULY 22 JULY 21 FY22 YTD Tree Trimming 239 210 239 Number of Oil Releases 0 0 3 Lost Time Accidents – All Electric Utility Divisions 0 0 0 New Services 16 9 1660 Page

Item #22. Fleet & Facilities Management Monthly Report JULY 2022 Fleet Maintenance PM Work Orders Completed: 37 Number of Tire Repairs: 24 Number of Road Repairs: 0 Other Work Orders: 49 Repair Hours: 246.5 Road Repair Hours: 0 Total Work Orders: 86 Fabrication Hours: 0 Misc. Hours: 25 PM Hours: 85.5 # of Scheduled PM’s: 30 # of PM’s Completed: 37 Major Program Updates JULY JULY MEASURE 2022 2021 DIFFERENCE Fleet Maintenance - Completed PM 37 out of 30 37 out of 30 appointments vs scheduled PM’s 0.00 % 123.33 % 123.33 % (Quantity and Percentage) Facilities Maintenance Facilities - Routine work orders 70 out of 73 54 out of 67 completed within 5 days 15.29 % 95.89 % 80.60 % (Quantity and Percentage) Facilities - Emergency work orders 3 out of 3 5 out of 6 completed within 2 days 16.67 % 100.00 % 83.33 % (Quantity and Percentage) Facilities: Total Work Orders Written in July: 76 Total Work Orders Completed in July: 78 (includes previous months’ W/O’s that were incomplete) Page 61

Item #22. HUMAN RESOURCES July 2022 Monthly Hired vs Resigned vs Promoted 9 8 8 8 7 7 6 6 5 5 55 5 5 5 5 44 4 4 4 333 3 3 3 3 3 3 2 2 2 2 2 2 1 1 1 1 1 1 0 0 0 0 0 0 0 Jul '21 Aug '21 Sept '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22 Mar '22 Apr '22 May '22 Jun '22 Jul '22 Hired Resigned/Term/Retired Transferred/Promoted July – Retire 0; Resigned 5; Terminated 2 CY Hired, Resigned, Promoted 80 70 67 60 57 54 50 47 44 41 42 41 40 35 33 34 32 30 22 23 20 18 20 15 10 4 0 2017 2018 2019 2020 2021 2022 Hired Terminated, Resigned, Retired Transferred or Promoted Page 62

Item #22. HUMAN RESOURCES (Continued) Five year Full-Time vs Part-Time Employees 450 400 30 24 25 26 350 24 300 250 200 373 380 341 349 352 150 100 50 0 July '18 July '19 July '20 July '21 July '22 Full-Time Part-Time -Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members Part-time employees (4 Pitts Center, 1 Recreation, 21 Library, 3 Police Department, 1 Central Services) EEOC Demographics 450 400 350 86 92 77 78 76 300 250 200 150 297 300 311 312 287 100 50 0 July '18 July '19 July '20 July '21 July '22 Caucasian Minority Position Hired: Planning Director, Administrative Assistant (Mayor), Human Resources Coordinator Transferred/Promoted: None Page 63

Item #22. HUMAN RESOURCES (Continued) Position Terminated/Resigned/Retired/Other: Customer Service Clerk I, Administrative Assistant (City Clerk), Library Assistant (PT), Motor Equipment Operator I – Stormwater (2), LAN Analyst, Environmental Scientist Positions on Terminal Leave: Building Maintenance Craftsperson-September, Police Officer – September, Customer Service Clerk (January) Open or Currently Recruiting* Open or Currently Recruiting by Dept. July 2022 Electric 1 Public Works 4 Police 9 Water Wastewater 1 All Other Departments 7.5 Totals 22.5 *Not used for Budgeting Purposes Electric: Electrical Engineer I Public Works: Motor Equipment Operator I – Streets (2), Motor Equipment Operator I – Stormwater (2) Police: (3) Cadet (PT), Police Officer (3), Police Clerk I, Communication Operator, Central Services Coordinator Water/Wastewater: Motor Equipment Operator I All Other Departments: Administrative Assistant – Finance, Building Maintenance Craftsperson, Planner II, Library Assistant (PT), Administrative Assistant (Clerk’s Office), Customer Service Clerk I, LAN Analyst, Environmental Scientist Turnover Statistics 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total Turnover % 6.75 11.00 10.91 6.02 12.05 8.68 15.36 10.33 9.66 13.96 9.69 9.72 Termination Turnover % 1.08 0.29 1.47 0.57 0.28 0.54 1.92 1.36 0.54 1.42 .25 1.19 Resignation Turnover % 4.05 5.21 5.01 2.29 7.56 6.24 7.41 5.98 6.17 7.98 7.14 4.51 Retirement Turnover % 1.62 5.50 4.42 3.15 4.20 1.90 4.39 2.45 2.68 4.27 2.29 0.71 Other - - - - - - 1.65 0.54 0.27 0.28 .25 0.00 2012 Healthcare cost sharing implemented 2013 Healthcare cost sharing implemented for DOE 2016 RIF in Economic Development; 2018 RIF in Electric Page 64

Item #22. HUMAN RESOURCES (Continued) Average Employees 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total Number of Employees Separating 25 38 37 21 42 32 56 38 36 49 38 41 from Service Average Number of 356 333 325 331 333 340 337 340 346 **355 370 395 Full-time Employees Average Number of 25 23 15 12 14 18 24 28 28 28 26 27 Part-time Employees * Healthcare cost sharing implemented **Updated Worker’s Compensation July July Category 2021 2022 Monthly Workers Comp. Injuries 5 2 Monthly Workers Comp. 194 172 Hours used by employees Workers Compensation Cost FY2022 Department $36 Total Cost (In thousands) Total: $36,000 Page 65 *8/2021 graph changed to FY

Item #22. Information Technology Department July 2022 Report Larry Josefowski, Director Metrics: Network attacks continue to be effectively blocked; the number of lower level, less complex attacks continues to rise, although more complex ones seem to be decreasing, perhaps due to changing tactics, or that we are less of a target. Our number of internal tickets handled dropped slightly, likely due to holidays and vacations. CISA detected vulnerabilities, which are all on servers that are isolated from our internal network, remain at previous levels as we await patching from the 2 vendors. Network Security (Internal): Work continued on cutting over our new core switches to handle building and department switches that feed these switches. Significant improvement was noted in the amount of network errors due to these changes, although greater improvement is expected next month as the process continues. End of life equipment continues to be an issue, but some additional hardware is expected in the third quarter, although supply chain issues will likely push any additional replacement until the second quarter of 2023. Network Security (External): IT implemented another no-cost security offering by CISA, and that is of Malicious Domain Blocking and Reporting. It blocks requests from those domains that are known to harbor malware, phishing, and ransomware – one report indicates this tool blocks 99% of ransomware attempts. Work on the remediation of the findings of the Cybersecurity Resource Review (CRR) has shifted towards one of the key parts, and that is of Asset Management. IT has taken a step back to review existing tools that track equipment, and to see where we can leverage that to minimize manual reporting. We expect to have a direction forward as to what tools we are going to use for which items next month. Training: Larry attended the 16-hour FEMA course, “Community Cybersecurity Information Sharing”, which offered ways to get community organizations and individuals involved in cybersecurity. Teresa attended a Cybersecurity training and competition that she was invited to attend in coordination with her school, which increased the cybersecurity posture of the city. Other: We enforced a systems freeze during the last 2 weeks of the month, due to end of fiscal year concerns. This delayed non-essential patching and some system work, but a standard industry practice. Patching and implementation of some network reengineering will resume next month. We attended several meetings on potential significant grants that will be managed by the state for local municipalities. Part of this is the development of state plans on how they will allocate funds, and we are trying to be part of that planning process. Tyler/Munis: We got further clarity on our Tyler/Munis support model, which has been a bit an issue. When we call in, we sometimes were asked about a support contract. Our understanding was that since we were under implementation it was not needed. This is true for those modules that are currently being implemented; if you have deployed and have the modules in production, any support requires a contract. While IT has become more involved in basic system maintenance, the complexity of Munis necessitates a support contract. We’ve asked for the cost of a support contact, as well as some information regarding additional training for IT. We’ve also asked for a quite on their disaster recover service. Right now, if a significant disaster such as fire or a flood occurred in this area, it would take a significant amount of time to restore the system to full operations, Page 66

Item #22. with acquisition of the necessary hardware (switches and servers) taking several weeks at a minimum. Additional time to configure switches and reimage servers could increase the amount of time needed to get Tyler back up and running. SCADA system review and configuration started, with final system to be developed early next month. Feedback regarding the WebEx phone system was generally positive. TOTAL # of attacks # of "High Level" attacks 30000 450 25000 400 350 20000 300 15000 250 10000 200 5000 150 100 0 50 0 January February March April May June # of Incidents CISA Detected Vulnerabilities 90 18 80 16 14 70 12 60 10 50 8 40 6 4 30 2 20 0 10 0 January February March April May June Page 67

Reference Transactions July 2022 Item #22. Adults 850 Teens 267 Children 498 0 250 500 750 1000 1250 1500 1750 2000 Circulation July '22 FYTD '22 July '21 FYTD '21 Dover Residents 11,787 11,787 10,217 10,217 E-Books 3,708 3,708 3,968 3,968 Kent Residents Total - 8,014 8,014 6,691 6,691 ~Harrington 40 40 ~Milford 40 106 ~Smyrna 501 340 ~Unincorporated Kent Co. 7,433 6,205 Non-County Residents 1,248 1,248 713 713 New Registrations Dover Residents 275 275 205 205 Kent Residents Total - 117 117 59 59 ~Harrington 0 0 ~Milford 0 1 ~Smyrna 4 1 ~Unincorporated Kent Co. 113 57 Non-County Residents 3 3 1 1 Registered Library Users as of 7/31/22 Registered Library Users as of 7/31/21 City of Dover Residents 17,769 City of Dover Residents 19,150 Kent County Residents 6,369 Kent Co. Residents 6,183 Sussex County Residents 249 Sussex Co. Residents 275 New Castle Co. Residents 353 New Castle Co. Residents 362 Out of State 21 Other 22 TOTAL 24,761 25,992 Other Visitors 13,244 13,244 9,761 9,761 *Visitors - Curbside Pick-up 0 0 0 0 Meeting Room Usage 706 706 1,556 1,556 Photocopier Usage 470 470 284 284 Computer Printing Usage 2,373 2,373 1,571 1,571 Computer Users 1,597 1,597 1,119 1,119 Wireless Computer Users 1,389 1,389 754 754 Inter/Intralibrary - Loaned 30 42 Inter/Intralibrary - Borrowed 77 41 Holds Sent 3,404 3,463 Holds Received 1,946 1,913 TOTAL 5,457 5,457 5,459 5,459 Tech Services/Items Added 1,805 786 Tech Services/Items Deleted 3,192 284 1,212 Passport Services/Customers 210 210 186 186 Passport Services/Revenue $8,826 $8,826 $7,428 $7,428 Monthly Highlights ►207 attended / viewed 23 programs for adults. Job Center Statistics ►116 attended / viewed 15 program for teens. July 2022 July 2021 ►1,569 attended / viewed 38 programs for children. Number of Walk-in Hours Open 0 0 ► 0 volunteers. Number of Walk-in Participants 0 0 Number of Volunteer Hours 0 0 * Estimated Figure 0 attended 0 programs/classes coordinated through the Job Center. Page 68

Parks & Recreation Item #22. Monthly Report - July 2022 Parks & RecreaƟon Highlights ♦Roy’s Electric took home the 2022 Summer Senior Mens So ball tle. ♦Nine park pavilion permits were issued in July. ♦Performing Arts Series con nues to bring our residents out for great entertainment. In July, two performances had to be moved inside to the recrea on center due to weather. Approximately 1,000 a endees were noted at the four shows in July. Sponsored in part by Bally’s, this year’s series has been well a ended. We have a few more shows ending the series on Thursday, September 8.  ORPT Grant Extensions for CIP Projects were granted a er request. Delays in ge ng materials and supplies for the PR1800 Park & Playground/Sivler Lake Kayak Launch project required an extension of the grant. Delays in the Planning Office required a project extension for the Dover Park Spray Pad & Building. Both projects are under way and staff will follow closely to keep these project on track. Performing Arts Series on The Green, Thursday evenings. Show Ɵme: 7 pm Scenes from Summer Camp Recreation Revenue Breakdown July 2022 July 2021 General Recrea on $735.00 General Recrea on $25.00 Trips $ Trips 0 Camps $19,571.50 Camps $15,150.00 Leagues $1,200.00 Leagues $850.00 Bldg./Field/Pavilions $625.00 Bldg./Field/Pavilions $380.00 July Outdoor Sports & Leagues ParƟcipant & Spectator Count JWP Program July FYTD FYTD AcƟvity ParƟcipants Spectators LocaƟon July 21 ParƟcipants 22 23 22 Hot Shot Basketball Camp 116 0 JWP Senior So ball League 637 168 Schu e Park General Recrea on 149 149 5 5 Church So ball League 1,071 1,392 Schu e Park Camps 1,319 1,319 1,127 1,127 Tuesday Night Track 324 268 DHS Open Gym 85 85 85 85 Evening Soccer Camp 2 52 67 Schu e Park Sports 85 85 0 0 Evening Soccer Camp 3 70 91 Schu e Park Soccer Camp 2 (day) 96 0 Schu e Park Leagues 3,368 3,368 480 480 Page 69

Item #22. Grounds Monthly Report Jul-22 Arborist Crew: Arborist Crew - Continued trimming street trees. Tree Work Completed - Assisted with street spraying. Tree's Trimmed 119 Tree's Removed 9 Root Pruning 0 Beautification Crew: Stumps Removed 0 - Watering and weeding daily. Trees Planted 0 - Assisted with street spraying Mowing Crew: - Mowing route's are on schedule. - Mowers were serviced on rainy days. Litter Removal: - Litter is being picked up on city property as per the weekly schedule. - Litter person has been diligent in the reporting of destruction in City parks. - 439 Total 90 gallon cans collected. Parks Crew: - Continued to prep softball fields for games - Continued picking up trash and debris in parks. - Setup and removed stage for concerts on the green. - Set up stage for Tuesday in the Parks. Miscellaneous: - Tractor went to Seaford for service - Stump grinder went to Baltimore for Service - Bush hogged Vine St. - Bush hogged wet wells. - Mowed New Burton Rd. - Bush hogged police station retention pond and old PWII. Page 70

Item #22. Trees Trimmed T150 r 100 e 50 200 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2021 2022 Trees Removed 40 30 20 10 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2021 2022 90 Gallon Litter Cans Collected 9700 0600 500 G400 a300 200 1000 100 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec 2021 2022 Page 71

Item #22. July 2022 Procurement & Inventory Report Measure FY 2023 FY 2022 DIFFERENCE Issue Effectiveness – How often the FY 2023 (To date) FY 2022 (Total) warehouse has what the departments [167/ (167+33)] *100 [1610/ (1610+241)] *100 -3.48% need when it’s needed. 83.50% 86.98% [issues / (issues + back orders)] * 100 Turn Over Rate – Indicates that the material stocked is the material being -0.03 Turnovers per 0.92 Turnovers per year 0.95 Turnovers per year used. (2020-2021 Goal 1 per year) year WITHOUT TRANSFORMERS FUEL USE FY 2023 TO DATE FY 2022 TO DATE STOCK WITH OVER 60 MONTH SUPPLY (5 YEARS) Unleaded: 11,981 gallons 12,228 gallons Electric: $ 361,961.87 212 Line Items Diesel: 6,367 gallons 6,598 gallons Water: $ 14,075.82 34 Line Items Dollars Spent: $74,736.38 $41,581.90 General: $ 20,898.33 82 Line Items Total: $ 396,936.02 328 Line Items Purchase Orders for Stock by Fund Issues from Stock by Fund FY 2023 TO DATE FY 2022 TO DATE FY 2023 TO DATE FY 2022 TO DATE Electric: $68,757.97 $183,687.08 Electric: $96,550.88 $173,588.25 Water: $0.00 $0.00 Water: $1,094.67 $6,609.71 Wastewater: $0.00 $0.00 Wastewater: $0.00 $3,027.95 General: $15,867.45 $21,092.96 General: $17,540.56 $6,752.40 Total: $84,625.42 $204,780.04 *Total: $115,186.11 $190,200.07 Warehouse Stock Money Spent for Postage/Postal Services FY2023 FY2022 FY 2023 TO DATE FY2022 TO DATE Total Dollar Value: $2,642,284.07 $2,447,063.63 $17,637.57 $15,971.92 Total Line Items: 1,013 1,014 * Total of Issues from Stock by Fund includes Issues from Sale from Stock (SS) and Electric Returns (ER). Current Bid/RFP Status BID REQUESTING COMMODITY TERM STATUS AS OF August 1, 2022 NUMBER DEPARTMENT North State Street Water Main 22-0035WW One Time Water/Wastewater Forwarded to Water/Wastewater on 7/6/2022 Replacement Bid opening scheduled for September 7, 2022 @ College Road Pump Station 23-0001WW One Time Water/Wastewater 14:00 Three Phase Transformers for Bid opening scheduled for August 24, 2022 @ 23-0002WH One Time Procurement Stock 14:00 Page 72

Item #22. DEPARTMENT OF PUBLIC WORKS July 2022 MONTHLY REPORT GIS GIS PROJECT HOURS Create Data Requests Printing Technical Support Updates Configure Training 11% 3% 34% 23% 14% 15% 0% GIS PROJECT HOURS Other City-Wide DWW DPW Tax Mayor IT Cust. Service Dover PD City Manager City Clerk Planning & Insp. Library Parks & Rec Electric 0 5 10 15 20 25 30 35 40 GIS Project Hours Page 73

Item #22. SANITATION MONTHLY REFUSE (TONS) Bulk Rear Automated 969.03 977.24 959.76 943.45 889.91 888.37 861.69 879.47 865.91 840.53 846.68 792.94 720.09 135.73 141.86 151.04 143.96 174.23 129.76 155.48 136.88 128.04 121.09 83.01 72.46 155.37 164.33 155.54 168.5 150.58 138.41 71.85 124.26 156.68 147.1 128.4 118.57 106.41 81.45 JUL 21 AUG 21 SEP 21 OCT 21 NOV 21 DEC 21 JAN 22 FEB 22 MAR 22 APRIL 22 MAY 22 JUNE 22 JULY 22 SANITATION HOURS 700 600 575 528 479 500 430 400 377 335 318 300 261.5 200 100 0 Bulk Automated Hand Trash Yard Waste July 2021 July 2022 SANITATION July 22 FYTD 23 July 21 FYTD 22 Trips to DSWA Sandtown Landfill 208 208 221 221 Total Tonnage to DSWA 1,115.4 1,115.4 1,269 1,269 90-gallon Containers Delivered 66 66 72 72 300-gallon Containers Delivered 0 0 1 1 Total Man Hours Containers Delivered 26 26 27 27 CURBSIDE RECYCLING TOTAL CANS COLLECTED TOTAL ACCOUNTS WEIGHT (LBS) AVE. WEIGHT (LBS) July 2022 19,750 9,875 234,820 11.89 Page 74

Item #22. STREETS / STORMWATER MONTHLY STREET SWEEPING & LEAF COLLECTION Sweeper Waste (cu.yd.) Street Sweeping (miles) Leaf Collection (miles) Leaf Debris (cu.yd.) 5579 5552 3605 3451 0 1079 13370 126 0 410 1499 0 331 140 0 1170 88 76 1370 75 0 0 6 1125 0 1345 1783 43 757 0 0 0 1570 0 1 0 0 0 93.5 0 0 0 78 1204 78.5 634645 Leaf Collection (miles) 135 1208 0 0 92 0 0 Sweeper Waste (cu.yd.) STREETS / STORMWATER July 22 FYTD 23 July 21 FYTD 22 Signs Installed 1 1 5 5 Signs Repaired 23 23 44 44 Curbs Painted Yellow (ft) 405 405 3,775 3,775 New Posts Installed 7 7 5 5 Storm Catch Basins Repaired 2 2 2 2 Storm Catch Basin Repairs (hrs) 11.5 11.5 7 7 Storm Catch Basins Cleaned (l.f.) 0 0 5 5 Storm Catch Basin Cleaning (hrs) 2.75 2.75 7 7 Hot Mix Patching (tons) 15.7 15.7 1.67 1.67 Hot Mix Patching (hrs) 34.5 34.5 2 2 Cold Mix Patching (hrs) 18.5 18.5 17 17 Concrete Work (hrs) 28.5 28.5 44.5 44.5 Concrete Patching (cu.yd.) 2.31 2.31 8.09 8.09 Ditch Work (hrs) 0 0 0 0 Street and Alley Maintenance (hrs) 0 0 0 0 Street Sweeping (miles) 307.5 307.5 1,079 1,079 Street Sweeping (cu.yd.) 92 92 88 88 Leaf Collection (miles) 0 0 0 0 Leaves Collected (cu.yd.) 0 0 0 0 Page 75

Item #22. CITY OF DOVER DEPARTMENT OF WATER & WASTEWATER MONTHLY REPORT Jul-22 Inflow & Infiltration Costs $200,000.00 This chart indicates the amount of money the City is spending on treating ground and / or rain water through Kent County. This cost is $180,000.00 being offset by the Ground Water Inflow Adjustment rate passed on to $160,000.00 the customers. The July flow is showing as a negative cost due to the timing of the Kent County reporting vs the timing of the City billing. $140,000.00 $120,000.00 $100,000.00 $80,000.00 $60,000.00 $40,000.00 $20,000.00 $- Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 $(20,000.00) I & I Cost Water & Wastewater Repairs 7 Water mains and services are typically repaired at a higher rate when drastic change in temperature occurs. This freeze and thaw cycle expands and contracts the soil, causing cracks in the 6 water line. This was evident in the month of January 2022, 6 water main breaks. 5 4 3 2 1 0 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Water Mains Repaired Water Services Repaired Wastewater Mains Repaired Wastewater Laterals Repaired Number of Brown Water Complaints This chart indicates the number 14 of complaints the Department receives. Please note that our 12 flushing operatinons occured in April 2021 and October 2021, hence the higher volume. 10 Volume was high in January 2022 due to a private issue at Delaware State University. 8 6 4 2 0 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Number of Brown Water Complaints Linear (Number of Brown Water Complaints) Diversity, Equity and Inclusion Activities Sending all staff to Unconscious Bias training – this will provide some enlightenment to staff members on the pitfalls of bias. We are sending office staff out to meet with field staff to collaborate on current operational and future capital projects to gather insight from all team members Two (2) staff members have joined the Diversity, Equity and Inclusion committee. This will hopefully open up some ideas from other City team members on what they are trying to accomplish. Attended June meeting and participated with entire committee. A Department wide picnic occurred on September 30, 2021. The team was able to come together and talk about the vision of the Department and where we want to go. An emphasis was provided to the team to provide any and all ideas to grow the Department. A Department wide event was held on May 2, 2022 to celebrate National Drinking Water Week. A State of the Department is scheduled for late July / early August to bring team together. One on one sessions with all team members and the Director to solicit any ideas and / or improvements for the Department has been initiated and conversations have been promising. Encouraged and provided all staff the ability to participate in the DEI survey to understand the needs and desires of City staff. Page 76

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Item #23. Finance Department Monthly Report June 2022 This page intentionally left blank Page 2 Page 78

Item #23. Finance Department Monthly Report June 2022 CITY OF DOVER ACTIVITY REPORTS June 2022 FINANCE DEPARTMENT ACTIVITY LEVELS FY21 YTD FY22 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 6,179 6,286 Total Amount of All Deposits $ 171,924,194 $ 181,026,722 Other Activity Number of Pay Periods 26 26 Number of Payroll Checks & Direct Deposits Issued 10,043 10,741 Number of Pension Checks Issued 3,173 3,236 Total Pension Benefits Paid - Defined Benefit Plan $ 5,829,782 $ 6,124,434 ACCOUNTS PAYABLE Number of Check Vouchers 5,823 6,326 Number of EFT Vouchers 2,818 3,265 Vouchers Dollar Amount Disbursed $ 68,073,983 $ 79,937,181 $71,988 $59,662 FY21 YTD Wages $85,031 FY22 YTD Wages $81,285 $846,957 $519,706 $1,369,402 $516,960 $398,983 $851,819 $1,351,401 $1,711,062 $1,465,625 $1,836,195 $18,674,332 $18,414,582 Regular Regular All over time All over time Vacation Vacation Sick Sick Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout Personal Personal Other Comp Time Other Comp Time Page 3 Page 79

Item #23. Finance Department Monthly Report June 2022 City of Dover Preliminary General Fund Summary Fiscal Year to Date (June 2022) Revenues Original Budget Revised Budget Actual % Property & Transfer Taxes 1 $ 16,667,700 $ 18,067,700 $ 19,143,274 106% Program Revenues 10,373,400 10,869,400 10,722,822 99% Utility Transfers 12,000,000 12,000,000 12,000,000 100% Grants 2 1,632,400 1,145,000 1,440,439 126% Interfund Services 5,351,000 5,351,000 4,981,797 93% All Other 3 805,000 1,031,100 1,005,041 97% $ 46,829,500 $ 48,464,200 $ 49,293,372 102% Expenditures Original Budget Revised Budget Actual % Program Expenses $ 29,774,100 $ 29,873,200 $ 28,502,959 95% Interfund Services 10,795,400 10,902,600 10,351,243 95% Debt Service 632,000 632,000 632,137 100% Post Retirement Benefits 2,156,000 2,156,000 2,156,000 100% Pension Fund Contributions 935,100 1,115,200 2,518,020 226% Capital Project Transfers 3,025,900 2,129,100 2,129,100 100% All Other 4 1,005,000 1,005,000 1,040,815 104% $ 48,323,500 $ 47,813,100 $ 47,330,274 99% 1 Property tax is favorable; FY22 $14,646,647 and FY21 is $14,281,507. Additionally, Property Tax Receivable is $62,405 in FY22; FY21 was $181,240 due to COVID. Transfer Tax is $3,902,170 in FY22; $2,230,833 in FY21. 2 Grant Revenue received to date is DEMA Grant $15,600 and Green Energy Grant $98.5K. Fire Marshal Equip Grant $10K from WalMart, $411,490 in Police X-Duty Grants, $222,908 for COPS Hiring Grant, $668,520 for the Police Pension Grant, and $13,421 for Public Education Grants. 3 Includes Cable Franchise Revenue, Miscellaneous Receipts, Garrison Farm Rent, Sale of Assets, Fund Interest Income, and Investment Manager Cost. 4 Includes Bank and CC Fees, Street Lights Expense, DDP Contribution, Trf to Cable Franchise Reserve, Trf to Electric I & E, and Trf to Electric Revenue Fund. Note: Revised budget is $1,500 over the Ordinance due to DDP paying City of Dover to have the parade versus DDP which was a last minute adjustment to the Ordina Page 4 Page 80

Item #23. Finance Department Monthly Report June 2022 General Fund Revenues $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Property & Transfer Taxes 1 Program Revenues Utility Transfers Grants 2 Interfund Services All Other 3 Original Budget Revised Budget Actual General Fund Expenditures $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Program Expenses Interfund Services Debt Service Post Retirement Benefits Pension Fund Contributions Capital Project Transfers All Other 4 Original Budget Revised Budget Actual Page 5 Page 81

Item #23. Finance Department Monthly Report June 2022 City of Dover Preliminary Water Fund Summary Fiscal Year to Date (June 2022) Revenues Original Budget Revised Budget Actual % Customer Sales $ 6,353,800 $ 6,100,000 $ 6,144,754 101% Impact Fees 420,000 160,000 176,669 110% Rents 436,700 408,600 502,821 123% Miscellaneous 1 138,600 38,900 106,175 273% $ 7,349,100 $ 6,707,500 $ 6,930,418 103% Expenditures Original Budget Revised Budget Actual % Program Expenses $ 3,341,300 $ 3,276,300 $ 3,123,145 95% Interfund Services 967,600 967,600 870,846 90% Debt Service 762,800 762,800 775,704 102% Post Retirement Benefits 192,000 192,000 192,000 100% Capital Project Transfers 1,148,600 861,400 861,400 100% Electric Rev Fund Transfer 25,000 25,000 25,000 100% General Fund Transfer 500,000 500,000 500,000 100% All Other 2 27,000 27,000 22,589 84% $ 6,964,300 $ 6,612,100 $ 6,370,684 96% 1 Includes Penalties, Income from Sale of Assets, Miscellaneous Income, and Reconnect Fees. 2 Includes Bank & CC Fees. Page 6 Page 82

Item #23. Finance Department Monthly Report June 2022 Water Revenues $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- Customer Sales Impact Fees Rents Miscellaneous 1 Original Budget Revised Budget Actual Water Expenditures $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Interfund Services Debt Service Post Retirement Benefits Capital Project Transfers Electric Rev Fund General Fund Transfer All Other 2 Transfer Original Budget Revised Budget Actual Page 7 Page 83

Item #23. Finance Department Monthly Report June 2022 City of Dover Preliminary Wastewater Fund Summary Fiscal Year to Date (June 2022) Revenues Original Budget Revised Budget Actual % Customer Sales $ 10,007,700 $ 9,049,600 $ 9,385,564 104% Impact Fees 380,000 162,700 176,978 109% Miscellaneous 1 82,900 70,200 44,569 63% $ 10,470,600 $ 9,282,500 $ 9,607,111 103% Expenditures Original Budget Revised Budget Actual % Program Expenses $ 1,506,200 $ 1,429,200 $ 1,283,161 90% Kent County Treatment Fee 4,302,900 4,290,900 3,852,858 90% Interfund Services 738,600 738,600 649,607 88% Debt Service 659,900 659,900 620,366 94% Post Retirement Benefits 93,000 93,000 93,000 100% Capital Project Transfers 799,200 799,200 799,200 100% Electric I&E Transfer 25,000 25,000 25,000 100% General Fund Transfer 500,000 500,000 500,000 100% All Other 2 12,000 12,000 29,415 245% $ 8,636,800 $ 8,547,800 $ 7,852,608 92% 1 Includes Interest Income, Penalties, Loss on Disposal, and Miscellaneous Income. 2 Includes Bank & CC Fees and transfer to Impact Reserve. Page 8 Page 84

Item #23. Finance Department Monthly Report June 2022 Wastewater Revenues $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Customer Sales Impact Fees Miscellaneous 1 Original Budget Revised Budget Actual Wastewater Expenditures $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Program Expenses Kent County Interfund Services Debt Service Post Retirement Capital Project Electric I&E Transfer General Fund Transfer All Other 2 Treatment Fee Benefits Transfers Original Budget Revised Budget Actual Page 9 Page 85

Item #23. Finance Department Monthly Report June 2022 City of Dover Preliminary Electric Fund Summary Fiscal Year to Date (June 2022) Revenues Original Budget Revised Budget Actual % Customer Sales $ 83,232,400 $ 80,103,500 $ 78,616,488 98% Distribution of Earnings (5,196,000) (5,196,000) (5,060,675) 97% All Other 1 3,825,000 3,857,700 4,130,803 107% $ 81,861,400 $ 78,765,200 $ 77,686,615 99% Expenditures Original Budget Revised Budget Actual % Power Supply & Generation $ 47,757,300 $ 49,265,800 $ 49,819,787 101% Electric Operating Div. Exp. 7,788,700 7,685,700 7,197,730 94% Interfund Services 3,647,400 3,647,400 3,461,343 95% Debt Service 1,800,000 1,800,000 1,399,443 78% Post Retirement Benefits 843,500 843,500 843,500 100% Capital Project Transfers 3,711,100 2,359,000 2,359,000 100% General Fund Transfer 11,000,000 11,000,000 11,000,000 100% Rate Stabilization Reserve 2,000,000 - - 0% All Other 2 2,259,500 2,130,500 2,110,990 99% $ 80,807,500 $ 78,731,900 $ 78,191,792 99% 1 Includes Rental Revenue, Miscellaneous Service Revenue, Interest Earnings, Investment Management Fees, New Service Fees, Sale of Assets, Trf from Uncollectible Reserves, General Service Billing, Revenue from Rate Stabilization, Penalties, and Green Energy Charges. 2 Includes Utility Tax, Interest on Deposits, Bank & CC Fees, Bond Issuance Costs, Transfer to Uncollectible Reserve, and Green Energy. Megawatt Hours Sold & Purchased Budget Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 760,877 760,877 727,228 Sales per MWh 100.89 96.89 99.56 Purchased/Generated MWh 778,465- 778,465- 759,203- All In MWh Supply & Generation $61.28 $63.24 $65.58 Page 10 Page 86

Item #23. Finance Department Monthly Report June 2022 Electric Fund - Revenues Mil lions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Original Budget Revised Budget Actual Customer Sales Distribution of Earnings All Other 1 Electric Fund - Expenditures $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- Power Supply & Electric Operating Post Retirement Capital Project General Fund Rate Stabilization Interfund Services Debt Service All Other 2 Generation Div. Exp. Benefits Transfers Transfer Reserve Original Budget $47,757,300 7,788,700 3,647,400 1,800,000 843,500 3,711,100 11,000,000 2,000,000 2,259,500 Revised Budget $49,265,800 7,685,700 3,647,400 1,800,000 843,500 2,359,000 11,000,000 - 2,130,500 Actual $49,819,787 7,197,730 3,461,343 1,399,443 843,500 2,359,000 11,000,000 - 2,110,990 Original Budget Revised Budget Actual Page 11 Page 87

Item #23. Finance Department Monthly Report June 2022 City of Dover Preliminary Division Expense Summary (General Fund) Fiscal Year to Date (June 2022) Original Budget Revised Budget Actual % General Fund Divisions % of Budget City Clerk $ 535,800 $ 535,800 $ 461,472 86% Council 190,800 190,800 117,455 62% Mayor Tax Assessor 263,800 263,800 180,727 69% Human Resources Fire 797,200 797,200 731,457 92% Customer Services Grounds 1,487,500 1,487,500 1,476,113 99% Fleet Maintenance Library 1,859,900 1,859,900 1,733,752 93% Procurement & Inventory Recreation 1,191,500 1,217,200 1,081,858 89% Life Safety 472,300 513,200 484,862 94% Engineering 2 Code Enforcement 654,100 654,100 565,664 86% Facilities Management Planning 642,000 640,700 503,031 79% Pub. Services Administration Public Inspections 651,200 665,100 660,178 99% Finance Police 18,544,700 18,556,600 18,239,816 98% 1 Information Technology Police Extra Duty 541,400 541,400 551,556 102% City Manager Streets 636,000 703,600 613,371 87% Sanitation 2,564,800 2,564,800 2,407,437 94% Stormwater Stormwater 774,100 714,300 581,631 81% Sanitation City Manager 920,100 954,700 1,000,242 105% Streets Information Technology 738,500 738,500 672,023 91% Police Extra Duty 1 Finance 932,100 1,069,500 929,705 87% Police Pub. Services Administration 587,200 608,000 484,023 80% Facilities Management 837,000 852,800 852,823 100% Public Inspections Engineering 2 181,100 181,300 167,620 92% Planning Procurement & Inventory 738,600 745,600 711,423 95% Code Enforcement Fleet Maintenance 906,500 906,500 929,292 103% Life Safety Customer Services 1,048,300 1,071,600 1,073,753 100% Recreation Human Resources 600,200 612,000 547,330 89% Library Mayor 222,800 224,300 195,436 87% $ 39,519,500 $ 39,870,800 $ 37,954,049 95% Grounds Fire Tax Assessor Council 1 Police Extra Duty is at 102% due to the Firefly/Nascar events. City Clerk 2 Contractual Services significantly under budget due to timing of work to be completed. 0% 20% 40% 60% 80% 100% 120% Page 12 Page 88

Finance Department Monthly Report June 2022 Item #23. City of Dover Preliminary Utilities Expenditure Summary Fiscal Year to Date (June 2022) Water Divison Original Budget Revised Budget Actual % Engineering & Inspection $ 294,400 $ 306,300 $ 298,521 97% Water Department 676,300 676,300 682,808 101% Water Treatment Plant 2,370,600 2,293,700 2,141,816 93% $ 3,341,300 $ 3,276,300 $ 3,123,145 95% Wastewater Divison Original Budget Revised Budget Actual % Engineering & Inspection * $ 393,700 $ 417,700 $ 303,165 73% Wastewater Department 1,112,500 1,011,500 979,997 97% $ 1,506,200 $ 1,429,200 $ 1,283,161 90% Electric Division Original Budget Revised Budget Actual % Transmission/Distribution $ 4,127,400 $ 4,095,800 $ 3,954,037 97% Electrical Engineering 1,419,600 1,351,500 1,298,140 96% Administration 910,100 906,800 817,381 90% Meter Reading 389,400 389,400 362,049 93% Systems Operations 942,200 942,200 766,124 81% $ 7,788,700 $ 7,685,700 $ 7,197,730 94% * Contractual services under budget due to timing of award of contract, work has been delayed. Page 89 Page 13

Finance Department Monthly Report June 2022 Item #23. Water Division % of Budget Water Treatment Plant Water Department Engineering & Inspection 88% 90% 92% 94% 96% 98% 100% 102% Wastewater Division % of Budget Wastewater Department Engineering & Inspection * 0% 20% 40% 60% 80% 100% 120% Electric Division % of Budget Systems Operations Meter Reading Administration Electrical Engineering Transmission/Distribution 70% 75% 80% 85% 90% 95% 100% Page 90 Page 14

Finance Department Monthly Report June 2022 Item #23. City of Dover Preliminary Division Expense Summary (Electric Fund) Fiscal Year to Date (June 2022) Budget YTD (Over)/Under Original Budget Actual June Budget YTD 3rd Party Hedge Purchases $ 19,773,200 $ 18,850,887 $ 19,773,200 $ 922,313 Capacity Charges 13,322,900 12,832,991 13,322,900 489,909 Solar Power Supply 3,237,300 2,939,801 3,237,200 297,399 Solar Renewal Energy Crdt 409,600 369,021 409,600 40,579 1 Renewable Energy Credits 1,300,000 1,440,000 1,500,000 60,000 Regional Greenhouse Gas 33,700 - 33,700 33,700 2 PJM Charges Trans & Fees 6,772,100 9,050,478 7,572,100 (1,478,378) 2 PJM Charges 5,508,400 6,829,498 6,008,400 (821,098) 1 The cost of PJM RECs has soared during the past year on strong consumer buying interest. The combination of voluntary and compliance related buying programs pushed the price of the PJM Tri-Qualified RECs up over $22/REC in January 2022; this is more than double the REC price seen at the end of 2020. 2 Dover is experiencing unfavorable variances for PJM Transmission, Energy and Congestion & Losses from the Actual Budget YTD thru June. We saw a slight variance beginning in December but thru June we have continued along this same trend. This presentation gives the reader a better view of the Actual Expense vs the Budget Actual YTD thru June. When viewing the overall Annual Budget vs Actual Expense the reader does not easily see this budgeted deficit. These overages are due to unprecedented increases in energy costs. During the preparation of the FY22 Budget (in May/June 2021) and in reviewing the trends for the prior 10 years; while energy costs had been low to moderate, estimates did not anticipate such a significant increase in energy supply costs as to what we are now seeing in the market. Page 91 Page 15

Finance Department Monthly Report June 2022 Item #23. City of Dover Preliminary Capital Outlay Summary (All Funds) Fiscal Year to Date (June 2022) General Fund Original Budget Revised Budget Actual % Fire $ 250,300 $ 169,800 $ 161,019 95% Code Enforcement 50,300 - - 0% Inspections 25,100 47,700 22,578 47% Planning - 500 458 92% Police 526,000 672,500 249,188 37% Streets 506,000 3,096,000 746,666 24% Sanitation 166,200 660,000 - 0% Stormwater 2,546,200 1,892,000 583,541 31% Grounds 125,000 125,000 56,086 45% Library County Grant 25,000 25,000 - 0% Recreation 756,000 142,500 78,723 55% Purchasing - 296,600 296,512 100% Information Technology 36,600 84,100 76,152 91% Facilities Management - 852,000 85,200 10% Public Works Engineering - 25,300 25,149 99% General Fund Capital Projects $ 5,012,700 $ 8,160,000 $ 2,381,270 29% Water Fund Water $ 1,729,000 $ 1,726,900 $ 571,154 33% Water Engineering - 200 114 0% Water Treatment Plant 177,300 385,400 27,596 7% Water Fund Capital Projects $ 1,906,300 $ 2,112,500 $ 598,864 28% Wastewater Fund Wastewater Engineering $ - $ 200 $ 114 57% Wastewater 831,200 1,513,800 903,370 60% Wastewater Fund Capital Projects $ 831,200 $ 1,514,000 $ 903,484 60% Electric Fund Electric Generation $ 9,070,000 $ 10,198,800 $ 1,389,303 14% Transmission/Distribution 1,320,800 1,872,900 1,144,518 61% Electrical Engineering 8,952,300 9,930,000 1,609,552 16% ERP System 500,000 1,556,700 89,345 6% Electric Administration 1,843,200 910,900 578,364 63% Electric Fund Capital Projects $ 21,686,300 $ 24,469,300 $ 4,811,081 20% TOTAL CAPITAL PROJECTS $ 29,436,500 $ 36,255,800 $ 8,694,699 24% Page 92 Page 16

Finance Department Monthly Report June 2022 Item #23. Capital Outlay - All Divisions $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Original Budget Revised Budget Actual Capital Outlay - By Fund $30,000,000 $24,469,300 $25,000,000 $21,686,300 $20,000,000 $15,000,000 $10,000,000 $8,160,000 $5,012,700 $4,811,081 $5,000,000 $1,906,300 $2,112,500 $2,381,270 $1,514,000 $831,200 $598,864 $903,484 $- Original Budget Revised Budget Actual General Fund Capital Projects Water Fund Capital Projects Wastewater Fund Electric Fund Capital Projects Page 93 Page 17

Finance Department Monthly Report June 2022 Item #23. This page intentionally left blank Page 94 Page 18

Item #24. MONTHLY REPORT JULY 2022 Page 95

Date Range: From 07/01/2022 to 07/31/2022 Incident Run Log Company: All Companies Item #24. Dover Fire Department Equipment Type(s): All Equipment Types Sorted by: Not selected Date FDID Incident# Alarm ### Address Suite Type Lgth 07/01/2022 30046 2022-000703 06:23 27 N NEW ST Unintentional transmission of alarm, other 0.4 07/01/2022 30046 2022-000704 09:59 322 BEECHWOOD AVE CO detector activation due to malfunction 0.8 07/01/2022 30046 2022-000705 13:20 550 S NEW ST Service Call, other 0.6 07/01/2022 30046 2022-000706 14:02 272 N DUPONT HWY Brush or brush-and-grass mixture fire 0.2 07/02/2022 30046 2022-000707 04:51 10 ELECTRIC AVE Alarm system activation, no fire - unintentional 0.6 07/02/2022 30046 2022-000708 07:49 10 ELECTRIC AVE Alarm system sounded due to malfunction 0.4 07/02/2022 30046 2022-000709 08:30 298 S DUPONT WHY Public service 0.6 07/02/2022 30046 2022-000710 10:59 51 WEBBS LN Z Detector activation, no fire - unintentional 0.4 07/02/2022 30046 2022-000711 14:53 1348 W DENNEYS RD Brush or brush-and-grass mixture fire 0.6 07/02/2022 30046 2022-000712 16:10 124 E WATER ST Water & ice-related rescue, other 3.3 07/02/2022 30046 2022-000713 17:01 360 WEBBS LN Unauthorized burning 1.1 07/02/2022 30046 2022-000714 22:52 1780 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.9 07/02/2022 30046 2022-000715 22:59 15 E NORTH ST Detector activation, no fire - unintentional 0.3 07/02/2022 30046 2022-000716 23:44 950 WHATCOAT DR Detector activation, no fire - unintentional 0.7 07/03/2022 30046 2022-000717 01:15 1570 N DUPONT HWY Detector activation, no fire - unintentional 0.5 07/03/2022 30046 2022-000718 08:59 904 WHATCOAT DR False alarm or false call, other 0.4 07/03/2022 30046 2022-000719 11:37 414 FEDERAL ST System malfunction, other 0.7 07/04/2022 30046 2022-000720 02:38 1107 S DUPONT HWY Motor vehicle accident with no injuries. 1.9 07/04/2022 30046 2022-000721 02:57 320 BILLY MITCHELL LN Malicious, mischievous false call, other 0.5 07/04/2022 30046 2022-000722 03:08 14 COWBIRD CT CO detector activation due to malfunction 0.6 07/04/2022 30046 2022-000723 15:18 1200 N DUPONT HWY Smoke detector activation due to malfunction 0.4 07/04/2022 30046 2022-000724 22:52 108 KATRINA WAY Dumpster or other outside trash receptacle fire 0.0 07/05/2022 30046 2022-000725 11:34 30 THE GREEN Electrical wiring/equipment problem, other 0.9 07/05/2022 30046 2022-000726 23:07 1570 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.4 07/06/2022 30046 2022-000727 01:27 413 COURT ST A Smoke detector activation, no fire - unintentional 0.6 07/06/2022 30046 2022-000728 10:01 1568 N DUPONT HWY Unintentional transmission of alarm, other 0.6 07/06/2022 30046 2022-000729 15:09 401 E WIND DR Gasoline or other flammable liquid spill 0.3 07/06/2022 30046 2022-000730 15:30 218 MILLCREEK DR Assist invalid 0.7 07/07/2022 30046 2022-000731 10:05 426 S NEW ST Smoke detector activation, no fire - unintentional 0.1 07/07/2022 30046 2022-000732 10:11 1155 WALKER RD Smoke detector activation, no fire - unintentional 0.3 07/08/2022 30046 2022-000733 01:46 325 W BROADSTAIRS PL B303 False alarm or false call, other 0.4 07/08/2022 30046 2022-000734 05:42 500 ISABELLE ISLE 306 Smoke detector activation due to malfunction 0.4 07/08/2022 30046 2022-000735 10:42 1040 S STATE ST Dispatched & canceled en route 0.3 07/08/2022 30046 2022-000736 13:17 631 S STATE ST Alarm system activation, no fire - unintentional 0.3 07/08/2022 30046 2022-000737 14:58 1155 WALKER RD Smoke detector activation, no fire - unintentional 0.4 07/08/2022 30046 2022-000738 20:25 989 CARVEL DR Water problem, other 0.4 07/09/2022 30046 2022-000739 01:57 1200 N DUPONT HWY Removal of victim(s) from stalled elevator 0.5 07/09/2022 30046 2022-000740 10:17 271 N DUPONT HWY Detector activation, no fire - unintentional 0.3 07/09/2022 30046 2022-000741 11:13 2830 PEACHTREE RUN Dispatched & canceled en route 0.1 07/09/2022 30046 2022-000742 15:03 411 LEGISLATIVE AVE Good intent call, other 0.2 07/09/2022 30046 2022-000743 16:12 215 PINE ST Unauthorized burning 0.5 07/09/2022 30046 2022-000744 19:25 2652 LEIPSIC ROAD Authorized controlled burning 0.5 07/10/2022 30046 2022-000745 09:53 27 S BRADFORD ST Smoke detector activation, no fire - unintentional 0.1 07/10/2022 30046 2022-000746 19:51 89 N HALSEY RD Arcing, shorted electrical equipment 1.0 07/10/2022 30046 2022-000747 21:06 148 JOHN HUNN BROWN RD Building fire 3.5 07/11/2022 30046 2022-000748 18:46 710 BUCKSON DR Sprinkler activation due to malfunction 0.5 07/11/2022 30046 2022-000749 20:38 361 BLUECOAT ST Smoke detector activation due to malfunction 0.3 07/12/2022 30046 2022-000750 12:54 2265 W DENNEYS RD Dispatched & canceled en route 0.4 07/12/2022 30046 2022-000751 19:57 1426 N DUPONT HWY Telephone, malicious false alarm 0.4 07/12/2022 30046 2022-000752 22:11 298 TRAFALGAR DR Gas leak (natural gas or LPG) 0.5 07/13/2022 30046 2022-000753 07:55 142 REESE ST Arcing, shorted electrical equipment 0.3 07/13/2022 30046 2022-000754 09:15 355 DUCK CREEK RD Dispatched & canceled en route 0.1 07/13/2022 30046 2022-000755 16:49 323 N STATE ST Unauthorized burning 0.4 07/14/2022 30046 2022-000756 01:03 63 VANESSA DRIVE Building fire 0.8 07/14/2022 30046 2022-000757 15:43 631 RIDGELY ST Sprinkler activation, no fire - unintentional 0.9 07/14/2022 30046 2022-000758 18:01 1080 SILVER LAKE BLVD Service Call, other 0.2 07/14/2022 30046 2022-000759 21:56 509 RIVER RD Alarm system sounded due to malfunction 0.6 07/15/2022 30046 2022-000760 22:13 N DUPONT HWY Motor vehicle accident with injuries 0.5 07/16/2022 30046 2022-000761 10:29 324 NOB HILL RD Smoke detector activation, no fire - unintentional 0.3 Page 96 Date: 09/08/2022 Page: 1 Time:08:24

Date FDID Incident# Alarm ### Address Suite Type Lgth 07/16/2022 30046 2022-000762 14:07 298 S DUPONT WHY Detector activation, no fire - unintentional Item #24. 0.3 07/16/2022 30046 2022-000763 15:11 300 BANNING ST No incident found on arrival at dispatch address 0.2 07/17/2022 30046 2022-000764 05:05 133 MADISON CT Public service assistance, other 0.3 07/17/2022 30046 2022-000765 07:09 1706 N DUPONT HWY Service Call, other 0.4 07/17/2022 30046 2022-000766 20:06 721 S HALSEY RD Smoke detector activation, no fire - unintentional 0.3 07/17/2022 30046 2022-000767 21:11 411 S QUEEN ST Service Call, other 0.7 07/18/2022 30046 2022-000768 10:12 1063 S BRADFORD ST System malfunction, other 0.3 07/18/2022 30046 2022-000769 16:16 200 E CAMDEN WYOMING AVE Cover assignment, standby, moveup 2.1 07/18/2022 30046 2022-000770 23:13 N GOVERNORS AVE Assist police or other governmental agency 0.6 07/19/2022 30046 2022-000771 02:45 1035 WALKER RD Building fire 1.6 07/19/2022 30046 2022-000772 06:44 150 SAULSBURY RD Malicious, mischievous false call, other 0.3 07/19/2022 30046 2022-000773 10:19 1200 N DUPONT HWY Unintentional transmission of alarm, other 0.5 07/19/2022 30046 2022-000774 15:40 1450 S DUPONT HWY Malicious, mischievous false call, other 0.5 07/19/2022 30046 2022-000775 20:08 283 N DUPONT HWY F Fire, other 0.3 07/20/2022 30046 2022-000776 01:44 505 N DUPONT HWY Smoke detector activation, no fire - unintentional 0.7 07/20/2022 30046 2022-000777 10:36 104 DEER TRACK LA Gas leak (natural gas or LPG) 0.5 07/20/2022 30046 2022-000778 12:06 54 FAIRWAY LAKES DR J Fire, other 0.6 07/20/2022 30046 2022-000779 16:39 114 W DIVISION ST Water problem, other 1.3 07/20/2022 30046 2022-000780 23:07 1700 N DUPONT HWY K Carbon monoxide incident 0.8 07/20/2022 30046 2022-000781 23:58 200 W LOOCKERMAN ST Carbon monoxide detector activation, no CO 0.4 07/21/2022 30046 2022-000782 02:57 1570 N DUPONT HWY Alarm system activation, no fire - unintentional 0.4 07/21/2022 30046 2022-000783 12:21 120 N STATE ST Alarm system activation, no fire - unintentional 0.2 07/22/2022 30046 2022-000784 08:56 1570 N DUPONT HWY Unintentional transmission of alarm, other 0.0 07/22/2022 30046 2022-000785 12:05 87 QUAIL HOLLOW DR Smoke detector activation due to malfunction 0.3 07/22/2022 30046 2022-000786 15:02 424 N DUPONT HWY Dumpster or other outside trash receptacle fire 0.8 07/22/2022 30046 2022-000787 17:17 12 KENDRA CT Dispatched & canceled en route 0.4 07/22/2022 30046 2022-000788 17:40 1131 N DUPONT HWY Motor vehicle accident with injuries 0.5 07/23/2022 30046 2022-000789 04:10 51 WEBBS LN D No incident found on arrival at dispatch address 0.5 07/23/2022 30046 2022-000790 09:52 300 HIAWATHA LANE Malicious, mischievous false call, other 0.6 07/23/2022 30046 2022-000791 12:47 E LOOCKERMAN ST Service Call, other 0.3 07/23/2022 30046 2022-000792 13:55 21 S LITTLE CREEK RD Service Call, other 0.1 07/23/2022 30046 2022-000793 14:00 101 BABB DR Heat detector activation due to malfunction 0.3 07/23/2022 30046 2022-000794 17:34 298 S DUPONT HWY Passenger vehicle fire 0.3 07/23/2022 30046 2022-000795 18:00 200 PLAZA DR Motor vehicle accident with injuries 0.5 07/23/2022 30046 2022-000796 23:16 1200 N DUPONT HWY False alarm or false call, other 0.4 07/24/2022 30046 2022-000797 09:34 732 FAIRVIEW AVE Accident, potential accident, other 0.3 07/24/2022 30046 2022-000798 11:29 EXIT 93 Motor vehicle accident with injuries 0.5 07/24/2022 30046 2022-000799 12:57 413 NOB HILL RD Building or structure weakened or collapsed 0.3 07/25/2022 30046 2022-000800 09:34 640 S STATE ST Building fire 0.6 07/25/2022 30046 2022-000801 12:47 105 KATRINA WAY System malfunction, other 0.3 07/26/2022 30046 2022-000802 06:21 743 BICENTENNIAL BLVD Smoke detector activation, no fire - unintentional 0.3 07/26/2022 30046 2022-000803 10:32 420 COLLINS DR Building fire 1.2 07/27/2022 30046 2022-000804 08:54 1165 N DUPONT HWY 2 False alarm or false call, other 0.4 07/27/2022 30046 2022-000805 13:54 5 ANN AVE Gas leak (natural gas or LPG) 0.6 07/27/2022 30046 2022-000806 17:41 35 STONEY DR CO detector activation due to malfunction 0.3 07/28/2022 30046 2022-000807 13:38 218 Bay Tree Rd Alarm system activation, no fire - unintentional 0.3 07/28/2022 30046 2022-000808 19:25 1198 S GOVERNORS AVE Removal of victim(s) from stalled elevator 0.5 07/29/2022 30046 2022-000809 09:00 868 S STATE ST Alarm system activation, no fire - unintentional 0.4 07/29/2022 30046 2022-000810 12:13 800 N STATE ST Smoke detector activation, no fire - unintentional 0.3 07/30/2022 30046 2022-000811 13:05 564 N STATE ST Smoke detector activation due to malfunction 0.3 07/30/2022 30046 2022-000812 17:27 STATE ROUTE 1 Motor vehicle accident with injuries 0.2 07/30/2022 30046 2022-000813 19:30 N KIRKWOOD ST Natural vegetation fire, other 0.4 07/31/2022 30046 2022-000814 02:19 24 S BRADFORD ST Assist police or other governmental agency 0.4 07/31/2022 30046 2022-000815 22:10 51 WEBBS LN P Smoke detector activation, no fire - unintentional 0.3 Total Number of Incidents: 113 Total Length of Incidents: 61.1 Hours Page 97

Item #24. Page 98

Item #25. Page 99

Item #25. DEPARTMENT OF POLICE Thomas A. Johnson, Jr. 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111 September 12, 2022 Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901 Mayor Christiansen and Council Members: The following is the monthly report of Dover Police Department activities for July 2022: COMPLAINTS/EVENTS YTD Totals compiled through July 2022 numbered 23,655. This represents an increase of 1,084 from the 22,571 reported over the same period in 2021. 30,000 25,533 24,204 22,571 23,655 25,000 18,903 20,000 15,000 10,000 5,000 0 2018 2019 2020 2021 2022 CRIMINAL INVESTIGATIONS Burglary: 0 cases reported, 0 cases cleared and 3 cases cleared from previous months. Robbery: 2 cases reported, 2 cases cleared and 0 cases cleared from previous months. Sex Assault: 4 cases reported, 3 cases cleared and 1 case cleared from previous months. Homicide: 0 cases reported. There were 9 Non-Criminal Death Investigations, all of which were cleared. 1|Page Page 100

Item #25. DRUG, VICE, & ORGANIZED CRIME / STREET CRIMES UNIT ENFORCEMENT Marijuana: 764.56 grams seized Cocaine: 86.52 grams seized Ecstasy: 2 doses seized Prescription Pills: 59.5 doses seized Heroin: 5.322 grams seized Methamphetamine: 534.8 grams seized Fentanyl: 0 grams seized Other Rx Drugs: 0 grams/doses seized Drug Proceeds: $4,849 seized FIREARM SEIZURES/INSIDE CITY LIMITS 15 10 8 5 3 0 0 0 0 0 0 0 0 0 0 0 CI DVOC/STREET CRIMES PATROL SEU HANDGUN RIFLE SHOTGUN Firearms: 11 Handguns TRAFFIC ENFORCEMENT YTD Citation Totals compiled through July 31, 2022 numbered 3,672. This represents a decrease of 481 from the 4,153 reported over the same period in 2021. 6,000 5,601 5,406 5,000 4,153 4,000 3,672 2,818 3,000 2,000 1,000 0 2018 2019 2020 2021 2022 TRAFFIC CRASHES: YTD = 1,326 2|Page Page 101

Item #25. 911 CENTER ACTIVITY Total compiled during July numbered 7,778 calls. This represents an increase of 102 from the 7,676 reported during the same period in 2021. 8,600 8,381 8,400 8,200 8,065 8,000 7,915 7,778 7,800 7,676 7,600 7,400 7,200 2018 2019 2020 2021 2022 CITY ORDINANCE SUMMONS YTD Totals compiled through July, 31 2022 numbered 2,219. This represents a decrease of 70 from the 2,289 reported over the same period in 2021. 3,500 2,878 2,875 3,000 2,289 2,219 2,500 2,062 2,000 1,393 1,500 1,066 793 1,000 565 396 500 0 2018 2019 2020 2021 2022 ISSUED 2,878 2,875 2,062 2,289 2,219 PAID 1,393 1,066 793 565 396 3|Page Page 102

Item #25. COMMUNITY POLICING This proactive unit takes the lead on community engagement and supporting our community organizations. They have administrative responsibilities and also support other departmental units, such as patrol, during times of high work volumes or special operations with enforcement activities. In addition to those duties, the unit accomplished the following in July:  Participation in the 100th Anniversary parade for the Delaware State Fire Service  K-9 Roy & “Touch a Truck” event at Spark Kids Camp at Kaizen Karate  Assisted Code Enforcement/Electric at uninhabitable home inside Kings Cliff MHP  Participation in meetings related to the upcoming Faith & Blue weekend in October  Participation in the PAL sponsored “Day in their Boots” event at the State Fire School  Attempted to address a “loud rooster” situation on Sweetgum Drive  Addressed a subject experiencing a mental health crisis in English Village  Visit to the Property manager of Persimmon Tree Apts. to review video  Follow-up visit to Blue Hen Apartments for an ongoing problem  Participation in the annual PAL “Youth Academy” – two 1-week sessions  Participation in the Kent County Crime Watch meeting  Engaged an adult with Autism in crisis to assist his family in moving him from their car to the inside of their home  Assisted Code Enforcement & Dover Housing with an inspection due to a residence having 25+ CATS on the premises.  1 subject arrested for persistent disorderly behavior in/around Puffsters on Loockerman  Participation in “Touch a Truck” activities at the Dover Public Library  Participation in Revitalization Committee with Habitat for Humanity  Support several understaffed patrol shifts  Support NCALL as they assessed certain lots on S. New Street  Behavioral Health Unit made 24 field contacts and took official actions with 19 clients which represents a significant increase from June  Continued foot patrols along Loockerman Street Corridor Members of the CPU attend numerous meetings with community associations and organizations as a part of our ongoing liaison relationships. CHIEF’S ADVISORY COMMITTEE The Police Chief’s Advisory Committee (PCAC) is comprised of nine (9) diverse stakeholders living/working in the City of Dover. It meets regularly to provide input/feedback to the Chief on the various operations of the agency. July activity is as follows:  The Advisory Committee met on July 13, 2022. Members present welcomed Ms. Felicia Toppin as a potential new member of the committee to fill one of two recent vacancies. The Chairperson is working with DSU to find a college age student to fill the other slot.  The committee was briefed on the recent interest of Charter Schools operating in Dover in obtaining a School Resource Officer. The committee was asked to consider and contrast the pressing needs of the City as well as the challenges of budget and available officers. In the end, with all things considered, their advice was to give the SRO program a high priority. 4|Page Page 103

Item #25.  The committee was briefed on the ongoing situation at Irish Mikes and the recent termination of the overtime detail to coincide with the end of the budget year. After a long discussion, it was agreed that Dover PD cannot be a dedicated security force for the establishment but should take prudent steps to disrupt the potential for lethal violence.  The committee made plans to again take advantage of the National Night Out activities in August to engage with citizens and hear their thoughts and opinions. PROGRAMS AND INITIATIVES  There has been no information received in relation to the purchase of critically needed police vehicles. It is unlikely that they will be received before the New Year. In the meantime, Council should be aware that in general terms, repair events are going up and “out of service” time is increasing for the fleet. We remain in communication with all the key role players for this challenge.  The first hiring cycle produced 4 candidates and offers of employment were made. Unfortunately, 1 candidate declined due to changing personal circumstances. The second hiring cycle has entered the background investigation stage and projections have been correct thus far that a very small pool of finalist candidates will advance to the Chief’s interview for hiring consideration. Those interviews will occur before mid-August.  The Chief has been working with various members of Council to find solutions to the increasing problem of tractor-trailers parking in hazardous and residential locations within city limits. It would appear that neither the State law nor the Dover code offers an effective solution to influence drivers to find appropriate private property alternatives. An Ordinance update might be necessary if the Solicitor agrees that there is untapped authority that could be harnessed by Council.  There are now 4 vacant Police Officer slots with 1 Dover Officer currently in the 2022 Delaware State Police hiring process. Two additional positions were identified by Council during the month and one SRO position has been approved for a Charter School operating within city limits. Action is pending on a search for reciprocity candidates to supplement the hiring needs.  Our new recruitment video has entered the editing phase and our PSA’s designed to advance safety, transparency and improve our engagement efforts have been fully released.  The department issued warnings to Hyundai Sonata and Elantra owners in relation to a national crime wave involving their model of vehicle. Thieves have identified a weakness in the ignition systems making them easy targets for theft without keys. 5|Page Page 104

Item #25.  The Police Athletic League held its annual “Day in their Boots” in July at the Delaware State Fire School with remarkable success. This effort was followed up by the ever expanding “Youth Academy” which, for the second year in a row, achieved enrollment requiring two sessions to engage all of the interest. Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover. Respectfully Submitted, Chief of Police . 6|Page Page 105

Item #30. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: September 2, 2022 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Silver Lake Production Well – Change in General / Lead Contractor TIMETABLE: Notice to proceed to be issued within seven (7) days of Council approval. Project anticipated to be completed in four hundred and twenty-five (425) calendar days. RELATED PROJECT: X REFERENCE: X EXPENDITURE REQUIRED: $0 AMOUNT BUDGETED: $0 FUNDING SOURCE (Dept./Page in CIP & Budget): n/a STAFF RECOMMENDATION: Allow Wickersham Construction & Engineering, Inc. to become the general / lead contractor for the project instead of Davis, Bowen & Friedel, Inc. BACKGROUND AND ANALYSIS: On August 9, 2022, the City Council awarded the contract of the Silver Lake Production Well to Davis, Bowen & Friedel, Inc. in the amount of $2,942,000. In the proposal that was submitted to the City of Dover on May 17, 2022, it was presented that Davis, Bowen & Friedel, Inc. and Wickersham were a team to conduct this project. The letter head on the cover letter for the submission was from Davis, Bowen & Friedel, Inc. City staff assumed that Davis, Bowen and Friedel, Inc. was going to be the general / lead contractor. As contractual documents were being received by the city to start this project, staff was informed that Wickersham Construction & Engineering, Inc. would like to be the general / lead contractor. The scope and cost of the project does not change, the proposal documents do not change, this is simply a misunderstanding on who was the general / lead contractor. As the submission was provided as a team effort, Wickersham Construction & Engineering, Inc. were reviewed by staff during the initial submission as a potential vendor and they meet all criteria for this project. Staff recommends that we switch the general / lead contractor designation from Davis, Bowen & Friedel, Inc. to Wickersham Construction & Engineering, Inc. for the Silver Lake Production Well Design / Build Project. Page 106

Item #30. Page 107

Item #30. Page 108

Item #31. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: September 2, 2022 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Vehicle Purchase #690 – Easement Machine TIMETABLE: Notice to proceed to be issued within seven (7) days of Council approval. Delivery of equipment anticipated to be between sixty (60) and ninety (90) days. RELATED PROJECT: X REFERENCE: X EXPENDITURE REQUIRED: $56,312 AVAILABLE BUDGET: $55,233 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater- Wastewater Management – Vehicle Replacement CIP page 148, Replace 2006 Sidekick Easement Machine #690, Account No.: 403-41-69-99-000-54023. Remainder of budget to be supplemented by the surplus of project #2301 CIP Project Name: Lateral Camera, Account No. 403-41-69-99-000-54031. STAFF RECOMMENDATION: Allow staff to replace the existing easement machine #690 from Atlantic Machinery, Inc. which is through the approved cooperative purchasing company of Virginia Sheriffs Contract in the amount of $56,312. Additionally, due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs. BACKGROUND AND ANALYSIS: The Fiscal Year 2023 Capital Investments Plan includes a project to replace the 2006 Sidekick Easement Machine #690 in the Department of Water & Wastewater, Wastewater Division. The city engaged with the approved cooperative purchasing company of Virginia Sheriff Contract to obtain the quote for this machine. The shortfall of this quote will be supplemented by a budget amendment from the surplus in the Lateral Camera purchase. A breakdown of the funding sources in provided below: Page 109

Item #31. Funding Description Available Spent / Savings / Requested Proposed Source Budget Encumbered Remaining Change Budget Remaining Wastewater Vehicle #690 $55,233 $0 $0 $1,100 $56,333 Wastewater WW2301 – $13,000 $9,521 $3,479 ($1,100) $2,379 Lateral Camera City staff recommends the purchase of a new easement machine #690 from Atlantic Machinery, Inc. in the amount of $56,312. This will be accomplished by utilizing savings from project WW2301. Additionally, due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs, savings from project WW2203 would be utilized to cover the potential change orders. Page 110

Item #32. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Water & Wastewater SUBMITTED ON: September 2, 2022 PREPARED BY: Jason A. Lyon, P.E., Director of Water & Wastewater / Engineering Services REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Sole Vendor Purchase – Puncheon Run Pump Station Pump Replacement TIMETABLE: Notice to proceed to be issued within seven (7) days of Council approval. Delivery of equipment anticipated to be approximately twenty-eight (28) weeks. RELATED PROJECT: X REFERENCE: X EXPENDITURE REQUIRED: $89,938 AMOUNT BUDGETED: $85,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Water & Wastewater- Wastewater Management, CIP Project #WW2306 CIP Project Name: Puncheon Run Pump Station Pump Replacement Account No.: 210-10-99-99-000-54031 – ARPA funds. Remainder of budget to be supplemented by the surplus of ARPA funds from Fiscal Year 2022, Account No.: 210-10-99-99-000-54031. STAFF RECOMMENDATION: Award contract to Xylem Water Solutions USA, Inc. for the sole vendor purchase of the Puncheon Run Pump Station Pump Replacement. BACKGROUND AND ANALYSIS: The Fiscal Year 2023 Capital Investments Plan includes a project to replace one (1) of the three (3) pumps at the city’s existing Puncheon Run Pump Station. This location is one of the largest pump stations in the city and we have been frequently dealing with repairs on existing infrastructure. Purchasing this pump is a proactive measure to install new equipment to avoid costly emergency repairs. The pump station utilizes Flygt pumps in this station, along with associated control components that only relate to said manufacturer. As such, staff is requesting a sole vendor purchase for this equipment to maintain the continuity of the station. A sole source vendor letter is provided from the distributor. Page 111

Item #32. The shortfall of this quote will be supplemented by a budget amendment from the surplus of the Fiscal Year 2022 ARPA funds. A breakdown of the funding sources in provided below: Funding Description Current Spent / Savings / Requested Proposed Source Budget Encumbered Remaining Change Budget Remaining ARPA WW2306 – $85,000 $0 $0 $5,000 $90,000 Puncheon Run PS Pump Repl. ARPA FY 2022 Budget $11,600 $0 $11,600 ($5,000) $6,600 Balance City staff recommends awarding the sole source vendor quote from Xylem Water Solutions USA, Inc. in the amount of $89,938. Page 112

Item #32. AJ Wilson Direct Sales Representative Xylem Water Solutions USA Flygt Products 2330 Yellow Springs Road Malvern, PA 19355 aj.wilson@xyleminc.com February 3, 2022 Re: Flygt products – Sole Source Letter Please be advised that Xylem Water Solutions located in Malvern, PA is the exclusive distributor for Flygt products, which includes Multitrode Controllers and associated products and is the sole authorized service repair and warranty center for Eastern Pennsylvania, Southern New Jersey and Delaware. Thank you for your interest in Flygt & Multitrode products. Please feel free to contact me if you have any questions regarding distribution of Flygt products or any other matter. Sincerely, A. J. Wilson AJ Wilson Direct Sales Representative Xylem Water Solutions Flygt Products Page 113

Item #33. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: City Council DEPARTMENT OF ORIGIN: Public Works SUBMITTED ON: September 2, 2022 PREPARED BY: Mark Nowak, GISP, Public Works Director REVIEWED BY: David S. Hugg, III, City Manager and Lori Peddicord, Controller / Treasurer SUBJECT: Department of Public Works Fiscal Year 2023 Vehicle Purchases TIMETABLE: Purchase orders to be issued within seven (7) days of Council approval. Delivery of vehicles will vary. RELATED PROJECT: N/A REFERENCE: CIP- Vehicles EXPENDITURE REQUIRED: $732,200.00 (Breakdown provided in Background and Analysis) AMOUNT BUDGETED: $678,700.00 FUNDING SOURCE (Dept./Page in CIP & Budget): Department of Public Works Sanitation Division – Vehicle Replacement CIP page 73, Replace 2014 Peterbilt Auto Trash Truck #442, Account No.: 101-12-18-50-000-54023. Department of Public Works Stormwater Division – Vehicle Replacement CIP page 73, Replace 2006 Old Dominion Leaf Vac Truck #365, Account No.: 101-12-18-60-000-54023. Department of Public Works Streets Division – Vehicle Replacement CIP page 73, Replace 2000 Caterpillar Backhoe #405, Account No.: 101-12-18-35-000-54025. Overages covered by surplus of funds from Meeting House Branch Improvement Project, CIP ST2003. STAFF RECOMMENDATION: Allow staff to purchase the three (3) vehicles in the Department of Public Works, #442, #365 and #405 with the use of surplus funds from project ST2003. Additionally, due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs. BACKGROUND AND ANALYSIS: Page 114

Item #33. The Fiscal Year 2023 Capital Investments Plan included three (3) Department of Public Works vehicles to be replaced. The first is a 2014 Peterbilt Auto Trash Truck, #442. The second is a 2006 Old Dominion Leaf Vac Truck, #365. The third vehicle is a 2000 Caterpillar Backhoe, #405. The City engaged with the approved cooperative purchasing company of Sourcewell to obtain quotes for said vehicles. Unfortunately, each vehicle quote was over the approved budget. To purchase the vehicles, savings from project ST2003 will be utilized to supplement the shortfall, please find the breakdown below. Funding Description Current Quote Shortfall Source Budget General – Vehicle #442 $320,000 $357,100 ($37,100) Sanitation General – Vehicle #365 $230,700 $236,600 ($5,900) Stormwater General – Vehicle #405 $128,000 $138,500 ($10,500) Streets Total Shortfall ($53,500) Funding Description Current Spent / Savings / Requested Proposed Source Budget Encumbered Remaining Change Budget Remaining General – ST2003 – Meeting $858,200 $361,035.38 $497,164.62 ($53,500) $443,664.62 Streets House Branch Improvement Total Transferred $53,500 City staff recommends that the funds from the savings of vehicle #447 and project ST2003 be used to supplement the shortfall of funds necessary to replace vehicles #442, #365 and #405 through the quotes obtained from Sourcewell. Additionally, due to the volatile nature of the vehicle quotes and the lack of long-term price guarantees, allow the City Manager to execute any overages up to 15% of provided costs, project ST2003 would be utilized to cover the potential change orders. Page 115

Item #34. FIRST READING CITY OF DOVER PROPOSED ORDINANCE #2022-11 1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF 2 THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF 3 PROPERTY LOCATED AT 2285 FORREST AVENUE 4 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property 5 within the limits of the City of Dover; and 6 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use 7 of a 25-acre portion of the 75.251 acres +/- property described below from R-10 (One Family 8 Residence Zone) and COZ-1 (Corridor Overlay Zone) to RM-2 (Medium Density Residence 9 Zone) and COZ-1 (Corridor Overlay Zone) 10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE 11 CITY OF DOVER, IN COUNCIL MET: 12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from 14 R-10 (One Family Residence Zone) and COZ-1 (Corridor Overlay Zone) to RM-2 (Medium 15 Density Residence Zone) and COZ-1 (Corridor Overlay Zone) on that property located at 16 2285 Forrest Avenue (on the south side of Forrest Avenue west of Dover High Drive), 17 consisting of 25 acres (overall existing parcel is 75.251 acres +/-), owned by Calvary Baptist 18 Church of Dover. 19 (Part of Tax Parcel: ED-05-075.00-01-06.00-000; Planning Reference: Z-22-02; First Council District) 20 ADOPTED: * 21 s:\ordinances\2022\draft\ordinance #2022-11 - rezoning z-22-02 - 228 forrest ave\ordinance #2022-11 rezoning 2285 forrest avenue.docx 22 Actions History 23 September 12, 2022 - Scheduled for First Reading - City Council Page 116

Item #34. PETITION TO AMEND ZONING DISTRICT First Reading before the Dover City Council September 12, 2022 Applicant/Equitable Owner: Leander Lakes III, LLC Owner: Calvary Baptist Church of Dover Address: Part of 2285 Forrest Avenue, Dover DE Location: South side of Forrest Avenue west of Dover High Drive Tax Parcel: ED-05-075.00-01-06.00-000 Overall Parcel Size: 75.521 acres Subject Area Size: 25 acres Present Use: Vacant Land (Agricultural and Woodland) with other areas of property proposed for new Place of Assembly (Church) construction Comprehensive Plan Designation: Residential Medium Density Present Zoning: R-10 (One Family Residence Zone) and COZ-1 (Corridor Overlay Zone) Proposed Zoning: Subject Area: RM-2 (Medium Density Residence Zone) and COZ-1 (Corridor Overlay Zone) Remaining Area: R-10 (One Family Residence Zone) and COZ-1 (Corridor Overlay Zone) Request: To amend the zoning of a 25-acre portion of the parcel at 2285 Forrest Avenue from R-10 & COZ-1 to RM-2 & COZ-1. The Rezoning is located on southeastern portion of overall parcel. The proposed use is multi-family. File Number: Z-22-02 Ordinance Number: 2022-11 Page 117

City of Dover Application No.: Z-22-02 Item #34. Department of Planning & Inspections Forrest Ave ig rH IO Dove h Dr ll B nu ll ss nu B a y ou li ll M nu ld na Do e ac Isl ell e RM-2 G Isab rove ll nu nu l l R-10 Tile: Part of Lands of Calvary Baptist Church of Dover Ordinance #: 2022-11 Legend Address: 2285 Forrest Avenue Parcel IDs: ED-05-075.00-01-06.00-000 Dover Boundary Existing Zoning: R-10 (One-Family Residence Zone) Subject Property COZ-1 (Corridor Overlay Zone) Proposed Rezoning RM-2 (Medium Density Residence Zone) Zoning of 25 Acres: COZ-1 (Corridor Overlay Zone) Dover Parcels Owner: Calvary Baptist Church of Dover Corridor Overlay Zone « Equitable Owner: Leander Lakes III, LLC Date: 8/29/2022 Area to be Rezoned 0 300 600 1,200 Feet Page 118

Item #34. LEGAL DESCRIPTION OF THE LANDS OF CALVARY BAPTIST CHURCH OF DOVER DELAWARE, INC TO BE CONVEYED TO LEANDER LAKES APARTMENTS, LLC CITY OF DOVER KENT COUNTY DELAWARE TAX ID 2-05-07500-01-0600 July 30, 2022 All those certain tracts, pieces or parcels of land lying and being situated in the East Dover Hundred of Kent County Delaware; and being located on the southeasterly side of Forrest Avenue (DE Route 8)) and being more particularly described with the bearings hereon referenced to The Delaware State Grid, NAD 83, as follows, to wit: BEGINNING at a point along the southeasterly right of way of Forrest Avenue (width varies), approximately 39.1 feet from it’s baseline as shown on a plat recorded among the land records of Kent County in plot book 145, page 60, at the northwesterly corner of the lands of Jireh Christian Center, Inc. (see deed Y40/48) and the northeasterly corner of the lands of Calvary Baptist Church of Dover Delaware, Inc. and the lands herein described, thence leaving the southeasterly right of way of Forrest Avenue and with the lands of Jireh Christian Center, Inc. and the lands of Leander Lakes Apartments, LLC. (see deed D 9413/315) 1. South 36°15'36" East a distance of 1,197.60 feet to a point at a corner of the lands of Jireh Christian Center, Inc. and the lands of Leander Lakes Apartments, LLC and continuing a distance of 764.69 feet for a total distance of 1,962.29 feet to a point along the northerly line of the lands of Farm Lands, LP (see deed D 237/279) at the southwesterly corner of the lands of Leander Lakes Apartments, LLC. and the southeasterly corner of the lands of Calvary Baptist Church of Dover Delaware, Inc., thence with the lands of Farm Lands, LP 2. South 49°23'25" West a distance of 1,167.80 feet to a point, thence leaving the lands of Farm Lands, LP and across the lands of Calvary Baptist Church of Dover Delaware, Inc. the following 3 courses and distances 3. North 40°36'35" West a distance of 855.46 feet to a point thence 4. North 53°44'28" East a distance of 1,129.86 feet to a point, thence 5. North 36°15'36" West a distance of 1,208.30 feet to a point along the southeasterly right of way of Forrest Avenue, thence with the southeasterly right of way of Forrest Avenue 6. North 59°43'16" East a distance of 100.00 feet to THE POINT OF BEGINNING. CONTAINING: 25.000 Acres of land more or less Page 119

Item #34. LEGEND EXISTING PROPERTY LINE SITE MAP EXISTING ADJACENT PROPERTY LINE FOR LEANDER LAKES III REZONING EASEMENT LINE REZONING BOUNDARY REZONING AREA HATCH EXISTING DITCH ZONING LINE 0' .0 SITE N 1 00 303 North Bedford Street E Georgetown, DE 19947 6" 59 °43 '1 AREA OF T. 302.297.9215 3003 Merritt Mill Road N REZONING Salisbury, MD 21804 T. 410.572.8833 www.solutionsipem.com Copyright © 2022 8) E (SR U VEN VICINITY MAP A EST RR SCALE: 1" = 5,000' FO Seal Date SITE DATA: S3 OWNER OF CALVARY BAPTIST CHURCH OF DOVER 6° RECORD: 410 FULTON STREET '36 DOVER, DE 19904 15 "E CONTACT: DR. CHARLES D. FLETCHER, JR. 08 EQUITABLE LEANDER LAKES III, LLC EX 12 O ' OWNER: 218 EAST MAIN STREET EL D .30 D NT TIS T SALISBURY, MD 21801 G E P CONTACT: BLAIR RINNIER, CCIM, CPM IN EM A IST EAS R YB H DESCRIPTION C VA UR E) S3 ENGINEER: SOLUTIONS IPEM T L H R 6° CA C UTU 303 NORTH BEDFORD STREET ( F '36 15 GEORGETOWN, DE 19947 E "E CONTACT: JASON PALKEWICZ, PE REVISIONS LIN 19 NE VE 62 · TAX PARCEL ID NUMBER: ZO I Z-1 AY .29 ED-05-075.00-01-06.00-0001 (PART OF) D R O C ER L ' V T IS R O · EXISTING ZONING: R-10 & COZ-1 AR O RR IDO · PROPOSED ZONING: EXIST C RM-2 & COZ-1 (25 ACRES) IN EASEG UTILITY MEN EXISTING T DATE LEANDER LAKES APARTMENT COMPLEX TM ID NO. ED-05-075.00-01-06.00-00001 ' NO. 75.521 ACRES 9 .86 112 " E 4 '28 °4 53 N PROPOSED RM-2 REZONING LEANDER LAKES III 25.0 ACRES CITY OF DOVER REZONING SITE MAP for KENT COUNTY, DELAWARE 0' 7.8 6 S 11 40 W 6 ' 25" °3 3 '35 °2 "E 49 S 85 5. 46 ' 7/29/22 G22066 AS NOTED JP JP HHB Job Number: Drawn By: Designed By: Approved By: Date: Scale: GRAPHIC SCALE Sheet No.: 150 75 150 300 600 1 0 File Name: ( IN FEET ) 18040-cover 1 inch = 150 ft. Page 120