Regular Council Agenda

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, September 11, 2023 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA VIRTUAL MEETING NOTICE This meeting will be held in the City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/czrqz Event number: 2536 111 6067 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis B. Louden PLEDGE OF ALLEGIANCE - Councilman Rocha ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item.

REGULAR CITY COUNCIL MEETING - September 11, 2023 PAGE 2 PROCLAMATIONS 1. Childhood Cancer Awareness Month 2. Recovery Month - Dover Goes Purple 3. Thank A Police Officer Day 4. Literacy Month 5. National Constitution Week 2023 PUBLIC HEARING 6. Board of Assessment Appeals Exemption Report - June 6, 2023 - Suzanne Cerro - 27 Fieldstone Court (Board Recommendation: Denial of Request for Senior Citizen/Disabled Citizen Reduction) CONSENT AGENDA ADOPTION OF MINUTES 7. Regular City Council Meeting of August 14, 2023 COMMITTEE REPORTS 8. Council Committee of the Whole Report of August 15, 2023 Parks, Recreation, and Community Enhancement 9. Update of Capital Projects - City Parks and Meeting House Branch Updates (Robin Eaton, Parks and Recreation Director, and Jason Lyon, Water/Wastewater Director) Committee Action Not Required 10. MAYOR AND COUNCIL REPORTS 11. Council President 12. First District 13. Second District 14. Third District 15. Fourth District 16. At- Large 17. Mayor Christiansen

REGULAR CITY COUNCIL MEETING - September 11, 2023 PAGE 3 Safety Advisory and Transportation Committee 18. Proposed Ordinance #2023-06 - Amending Chapter 106 - Traffic and Vehicles, Section 106-17 - Truck Routes (Jason Lyon, Water/Wastewater Director) (Committee Recommendation: For City Council to adopt the proposed code revisions to Section 106-17 – Truck Routes.) 19. Environmental Safety Complaint/Update - 304 South State Street (Councilman Sudler) Committee Action Not Required Utility Committee 20. Evaluation of Proposals – Wellhead Redevelopment Program (Jason Lyon, Water/Wastewater Director) (Committee Recommendation: Staff recommends awarding a three (3) year contract, with the city option of two (2), one (1) year extensions, for the Wellhead Redevelopment Program to A.C. Shultes of Delaware, Inc. as per the pricing included in the proposal submittal.) 21. Proposed Resolution No. 2023-12 - Application for Drinking Water Asset Management Program (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Adopt the resolution as submitted so staff may complete the application for the Drinking Water Asset Management Program) 22. Proposed Resolution No. 2023-13 - Application for Wastewater Asset Management Program (Jason Lyon, Water/Wastewater Director) (Committee Recommendation: Adopt the resolution as submitted so staff may complete the application for the Wastewater Asset Management Program) Legislative, Finance, and Administration Committee 23. Adding The Use of Indoor Recreation to the C-2 Zoning District ( Mary Ellen Gray, Planning and Community Development Director) (Committee Recommendation: Referral of proposed Zoning Text Amendment (Ordinance #2023-08) for First Reading and Public Hearings with Planning Commission and City Council)) 24. Proposed Ordinance #2023-07 - Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed officials (Committee Recommendation: Adopt the resolution as submitted so staff may complete the application for the Wastewater Asset Management Program.)

REGULAR CITY COUNCIL MEETING - September 11, 2023 PAGE 4 25. Energize Delaware Grant for Local Government Electric Vehicle Fleets (Sharon Duca, Assistant City Manager) (Committee Recommendation: That City Council approve the acceptance of the Energize Delaware Grant for Local Government Electric Vehicle Fleets for $488,802.32 and approve the application for the DNREC Delaware Electric Vehicle Charging Station Rebate Program for $11,197.68, and authorize the City Manager to implement the associated pilot program.) 26. Proposed Resolution No. 2023-14 – Diversifying the City of Dover’s Fleet with Electric Vehicles (Sharon Duca, Assistant City Manager) (Committee Recommendation: Adopt the resolution as submitted.) 27. Evaluation of Proposals - Weyandt Hall HVAC Upgrade (Mike Hamlett, Central Services Director) (Committee Recommendation: Award the Weyandt Hall HVAC Upgrade to Statewide Mechanical, Inc. as per the proposal submitted in response to RFP #23- 00016FM.) 28. FY24 Fire Truck (Chief David Carey, Dover Fire Department) (Committee Recommendation: Council Approval of the purchase of an Engine 4 Replacement. ) MONTHLY REPORTS - July 2023 29. City Assessor's Report 30. City Council’s Community Enhancement Fund Report 31. City Manager’s Report 32. City Planner's Report 33. Controller/Treasurer's Budget Report 34. Fire Chief's Report 35. Police Chief's Report APPOINTMENTS/REAPPOINTMENTS - RECOMMENDED BY THE COUNCIL PRESIDENT 36. Dover Human Relations Committee - Second District Appointment - Faye D. White - Three-Year Term to Expire February 2026 37. Dover Human Relations Committee - Fourth District Appointment - Rev. Rita Mishoe Paige - Three-Year Term to Expire February 2026

REGULAR CITY COUNCIL MEETING - September 11, 2023 PAGE 5 ITEMS NOT ON THE CONSENT AGENDA 38. Capital School District Impact Fee Request (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Allow the Capital School District to utilize total certified students as a basis for impact fee calculations, instead of certified students per building. The Capital School District is still subject to any Kent County Impact Fees for wastewater.) FIRST READING - The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Second Reading on September 25, 2023. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 39. Proposed Ordinance #2023-06 - Amending Chapter 106 - Traffic and Vehicles, Section 106-17-Truck Routes (Jason Lyon, Water/Wastewater Director) 40. Proposed Ordinance #2023-07 Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed officials (Councilman Anderson) FIRST READING REFERRAL - The First Reading is offered on the Proposed Ordinance. It is recommended for referral to the Planning Commission for a public hearing on OCTOBER 16, 2023, and that a Public Hearing before City Council be set for OCTOBER 23, 2023 at 6:30 p.m., at which time the Final Reading and Council action will take place. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 41. Proposed Ordinance #2023-08 – Amending Appendix B: Zoning, Article 3 Section 13, Central Commercial Zone (C-2) (Mary Ellen Gray, Planning and Community Development Director) CITY MANAGER’S ANNOUNCEMENTS MAYOR'S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING