Regular Council - REVISED 9-25-23 NEW

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, September 25, 2023 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA THIS AGENDA AND PAPERLESS PACKET HAVE BEEN REVISED TO ADD ITEM #23 BUY-OUT OF GARRISON ENERGY CENTER LLC LEASE LOT 7 GARRISON OAK (DAVID S. HUGG, III, CITY MANAGER) VIRTUAL MEETING NOTICE This meeting will be held in the City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://rb.gy/m6vxm Event number: 2533 751 1576 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis B. Louden PLEDGE OF ALLEGIANCE - Councilman Sudler ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA

REGULAR CITY COUNCIL MEETING - September 25, 2023 PAGE 2 All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. PROCLAMATIONS 1. Cyber Security Awareness Month 2. Fire Prevention Week 3. National Community Planning Month 4. Halloween Trick-or-Treat 5. Public Power Week 6. GFWC Delaware Step Up to End Hunger Day of Service 7. National Hispanic American Heritage Month PUBLIC HEARING 8. Sale and Disposition of Excess Real Property - 55 Loockerman Street Plaza CONSENT AGENDA ADOPTION OF MINUTES 9. Special Council Meeting of August 23, 2023 10. Special Council Meeting of September 11, 2023 11. Regular City Council Meeting of September 11, 2023 COMMITTEE REPORTS 12. Council Committee of the Whole Report of September 12, 2023 Utility Committee 13. GIS Utility Network Wastewater Upgrade - Sole Source Vendor (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Award the contract to Environmental Systems Research Institute, Inc. (ESRI), for the GIS Utility Network Wastewater Upgrade, for the amount of $138,700.) Legislative, Finance, and Administration Committee

REGULAR CITY COUNCIL MEETING - September 25, 2023 PAGE 3 14. Authorization to Purchase – Replacement of Squad 2 (Chief David Carey, Dover Fire Department) (Staff Recommendation: Approval of the purchase of a Squad 2 replacement.) 15. Evaluation of Bids - Street Program FY2023C (Jason Lyon, Water/Wastewater Director) (Staff Recommendation: Award the contract to Grassbusters Landscaping Co., Inc. for the City of Dover FY 2023C Street and Alley Program, Bid #23-0020PW, for the amount of $933,294) 16. Proposed Ordinance #2023-10 - Amending Chapter 114 - Vegetation, Article II - Weeds (Mary Ellen Gray, Planning and Community Development Director) (Staff Recommendation: Amend the Code as requested.) 17. Actuary Services Contract – Pension(s) and Other Post-Employment Benefits (OPEB) (Lori Peddicord, Controller/Treasurer) (Staff Recommendation: Award a five-year contract, the first year of work to occur beginning FY24, to Bolton for valuation services totaling $108,100 as quoted in their response to the City of Dover RFP#23-0017FN - Pension and 18. Proposed Ordinance #2023-09 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Lori Peddicord, Controller/Treasurer) (Staff Recommendation: Approval of the proposed budget amendments totaling $37,845,241 for Fiscal Year 2024 and adoption of Proposed Ordinance #2023-09.) APPOINTMENTS/REAPPOINTMENTS - RECOMMENDED BY THE COUNCIL PRESIDENT 19. Dover Human Relations Commission - First District Appointment - Paul Fleming - Three- Year (3) Term to Expire February 2026 20. Dover Human Relations Commission - First District Appointment - Joseph C. Simmons - Three-Year (3) Term to Expire February 2026 21. Dover Human Relations Commission - Third District Appointment - Alan Gaddis - Three-Year (3) Term to Expire February 2026 22. Dover Human Relations Commission - Third District Appointment - Wanda Mullen - Three-Year (3) Term to Expire February 2026 ITEMS NOT ON THE CONSENT AGENDA 23. Buy-out of Garrison Energy Center LLC Lease Lot 7 Garrison Oak (David S. Hugg, III, City Manager) (Staff Recommendation: Approve the buy-out as part of the sale of Lots 5, 6, and 7)

REGULAR CITY COUNCIL MEETING - September 25, 2023 PAGE 4 ORDINANCES FIRST READING - The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Second Reading on October 9, 2023. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 302-736-7008 or cityclerk@dover.de.us. 24. Proposed Ordinance #2023-09 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Lori Peddicord, Controller/Treasurer) (Staff Recommendation: Approval of the proposed budget amendments totaling $37,845,241 for Fiscal Year 2024 and adoption of Proposed Ordinance #2023-09.) FINAL READING - The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of September 11, 2023. The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." 25. Proposed Ordinance #2023-06 - Amending Chapter 106 - Traffic and Vehicles, Section 106-17-Truck Routes (Jason Lyon, Water/Wastewater Director) 26. Proposed Ordinance #2023-07 Amending Chapter 2 - Administration, Article IV - Officers and Employees, Division 1 - Generally, Section 2-201 - Compensation and expenses for mayor, council, and other elected or appointed officials (Councilman Anderson) CITY MANAGER’S ANNOUNCEMENTS MAYOR'S ANNOUNCEMENTS COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING