CCW Packet

CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, October 13, 2026 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA THIS AGENDA HAS BEEN REVISED BY REMOVING PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING ITEM #1 – DOVER PARK CONSTRUCTION ALTERNATIVE STRATEGY Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (302-736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in City Hall Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-650-479-3208 Link: https://shorturl.at/rHOjb Event number: 2537 601 0738 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER ADOPTION OF AGENDA COUNCIL REPORTS - SEPTEMBER 2026 1. First District 2. Second District 3. Third District 4. Fourth District 5. At-Large 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - October 13, 2026 PAGE 2 6. Council President Neil PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE ADOPTION OF THE AGENDA 1. Consideration of Withdrawal and Reallocation of CDBG Funds for People's Community Center Renovation Project (Debbie O'Brien, Community Development Manager) (Staff Recommendation: Approve the withdrawal of the previously approved $40,000 CDBG allocation for the People's Community Center Renovation Project and direct staff to make the funds available through the 2027 Annual Action Plan Process.) ADJOURNMENT OF THE PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE MEETING LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA 1. Proposed Ordinance #2026-15 - Amending Chapter 42 - Environment – By Adding Sec.42- 3 Lighting (Eddie Kopp, Code Enforcement Supervisor) (Staff Recommendation: Forward Proposed Ordinance #2026-15 to Council for approval.) 2. Budget Amendment Discussion (Sharon Duca, City Manager) (Committee Action Not Required) 3. Alderman's Court Ad Hoc Committee Update (Councilman Anderson) (Committee Action Not Required) ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE MEETING ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING 2

Item 1. ACTION FORM PROCEEDING: Council Committee of The Whole (Parks, Recreation, and Community Enhancement) DEPARTMENT OF ORIGIN: Planning, Inspections & Community Development DATE SUBMITTED: 10/2/26 PREPARED BY: Debbie O’Brien, Community Development Manager SUBJECT: Consideration of Withdrawal and Reallocation of CDBG Funds for People's Community Center Renovation Project REFERENCE: N/A RELATED PROJECT: N/A REVIEWED BY: Sharon J. Duca, P.E., ICMA-CM, City Manager and Patricia Marney, Controller/ Treasurer EXHIBITS: Exhibit A – Project Timeline Exhibit B - 10-13-26 Community Development Packet Material EXPENDITURE REQUIRED: There is no impact on the City's CDBG entitlement funding. AMOUNT BUDGETED: $40,000 FUNDING SOURCE (Dept./Page in CIP & Budget): 2025 CDBG Entitlement Grant TIMETABLE: Pending Council approval, staff will take the necessary administrative and contractual actions to discontinue the project, discontinue the environmental review process without submitting the Request for Release of Funds (RROF) to HUD. Staff will follow the amendment procedures established in the City's Citizen Participation Plan. RECOMMENDED ACTION: Staff recommends that City Council withdraw the previously approved $40,000 CDBG allocation for the People's Community Center Renovation Project and direct staff to make the funds available for consideration through the 2027 Annual Action Plan process. BACKGROUND AND ANALYSIS In the 2025–2029 Consolidated Plan and 2025 Annual Action Plan, the City of Dover allocated $40,000 in U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds to People's Community Center, with the allocation unanimously approved by City Council through the Consent Agenda on April 28, 2025. The funding was intended to renovate a portion of the homeless shelter to create private and group meeting space for case management and supportive services for individuals experiencing homelessness. During the environmental review process, staff determined that a Phase I Environmental Site Assessment was necessary to evaluate potential environmental contamination in accordance with 24 CFR 58.5(i)(2). Upon completion of the Environmental Review Record (ERR), HUD regulations require publication of a Notice of Intent to Request Release of Funds (NOI/RROF) and an opportunity for public comment before submitting the RROF to HUD, consistent with 24 CFR 58.43 and the City's Citizen Participation Plan (CPP). Comments received during the public comment period prompted additional staff review, which identified several programmatic, procurement, contractual, compliance, and project implementation concerns that call into question the project's feasibility and ability to achieve its intended CDBG objectives. Staff subsequently consulted with HUD and the City Solicitor regarding available options. HUD confirmed that the decision to proceed with or discontinue a CDBG-funded activity is a local decision and that, because the RROF has not been submitted, the City may discontinue the environmental review process if it elects not to proceed. Any reallocation of the funds would be subject to the amendment procedures established in the City's CPP. 3

Item 1. Exhibit A – Project Timeline People's Community Center (PCC) – CDBG Renovation Project Date Event City Council approved the 2025 Annual Action Plan, including a $40,000 4/28/2025 CDBG allocation to PCC for renovations to create private and group meeting space for case management and supportive services. 9/17/2025 Staff initiated the Environmental Review Record (ERR) for the project. 9/24/2025 Sub-recipient agreement was fully executed. Staff notified the sub-recipient of the City's procurement requirements, 10/7/2025 including the requirement to obtain at least 3 price quotations for purchases exceeding $10,000. During the environmental review, staff notified the sub-recipient that a Phase 11/4/2025 I Environmental Site Assessment was necessary due to the age, location, and proposed use of the property. The Phase I Environmental Site Assessment was completed, allowing the 1/27/2026 environmental review process to proceed. PCC submitted an invoice and proof of payment for reimbursement. Although an explanation was provided regarding the solicitation of only two 6/11/2026 contractor quotations, the procurement documentation provided appeared incomplete, and the additional quotation requested by staff was not provided. The first Notice of Intent to Request Release of Funds (NOI/RROF) was 6/12/2026 published with an erroneous public comment date. The corrected Notice of Intent to Request Release of Funds (NOI/RROF) was 6/23/2026 published, initiating the required public comment period In response to issues identified during the public comment period, staff conducted a comprehensive review of the project and supporting 6/23-30/2026 documentation. The review identified concerns regarding project feasibility, prior funding history, procurement documentation, contractual provisions, and the project's ability to achieve its intended CDBG national objective Page 1 of 2 4

Item 1. Exhibit A – Project Timeline People's Community Center (PCC) – CDBG Renovation Project Date Event within a reasonable timeframe. Staff subsequently consulted with HUD and the City Solicitor regarding available options. HUD confirmed that the decision whether to continue or discontinue the project is a local decision and advised that any decision should be based on 6/30/2026 programmatic, contractual, compliance, procurement, and implementation considerations. 6/30/2026 The sub-recipient agreement expired and was not extended. Page 2 of 2 5

Exhibit B - 10/13/26 Community Development Packet Material Item 1. Staff Recommendation Packet - $40,000 Allocation for the People's Community Center 2025 CDBG Renovations Project Table of Contents Pages Document Purpose Summary of recommendation and 1–3 Staff Presentation five areas of concern Detailed examples supporting 4–11 Basis for Staff's Recommendation recommendation Summary of City agreements and 12 City Grant/Funding History balances ARPA Round 1 Application/Reimbursement Prior renovation scope, timetable 13–16 Documentation and supporting documentation 17–67 ARPA 2 GKCC and Related Documentation Prior funding and contractual history Application review and staff 68–75 2025 CDBG Correspondence/Application requests Documents, requests and 76–121 Renovations Agreement/Reimbursements clarifications 122– Operations Documents, requests and 146 Correspondence/Reimbursements clarifications 147- Proposed workforce development Economic Development Funding 149 funding 150– 2026 CDBG Application/Correspondence Application and concerns 161 162- Miscellaneous communications 164 6

September 29 Statement Item 1. Good evening. My name is Debbie O’Brien, and I’m the Community Development Manager. One of my responsibilities is to administer the Community Development Block Grant funding that the City receives from HUD annually. I’m here tonight to present the facts that have influenced my recommendation to withdraw this funding and to explain why, based on the information gathered through my review, I believe this is the prudent course of action. I want to emphasize that this recommendation was not made lightly. My responsibility is not only to help the City use its CDBG resources to address community needs, but also to protect the City’s ability to continue receiving those federal funds. When the City accepts CDBG funding, it also accepts responsibility for ensuring that those funds are administered in accordance with federal requirements. Failure to do so can expose the City to corrective action, repayment of funds, and, in more serious circumstances, it can jeopardize future CDBG funding. When the Environmental Review process entered its comment period with the Notice of Intent to Request Release of Funds, I did so in good faith and with the expectation that the project would continue through the normal CDBG process. However, the public comments received during that process raised concerns that warranted a closer look at the overall feasibility of the project. In response, I conducted additional research and reviewed the project more broadly; not simply from an environmental standpoint, but also in terms of its documentation, procurement, contractual obligations, project readiness, and compliance with CDBG requirements. What I found led me to believe that Council should have the opportunity to consider these facts before the City proceeds with the request for release of funds. In reaching this recommendation, I focused on five fundamental questions: 7

Item 1. 1. Programmatic: Is the project capable of achieving its CDBG objective within a reasonable timeframe? Multiple funding sources have been identified for renovation of this space over several years, while the proposed renovation has not been completed. This history, together with the absence of a clearly demonstrated timeline for completion and operation of the proposed program, led me to question whether the project is sufficiently defined and whether the organization has the resources necessary to complete it and achieve the intended CDBG objective. 2. Procurement: Has the organization demonstrated adherence to procurement standards? The review identified recurring deficiencies in procurement and supporting documentation. Despite repeated reminders regarding the City’s requirement to obtain at least three quotations for purchases exceeding $10,000, and to follow the City’s purchasing policy, those deficiencies remained unresolved. 3. Contractual: Has the organization fulfilled its contractual obligations? The review identified multiple instances in which the subrecipient did not demonstrate adherence to obligations established in the executed agreement. Based on these unresolved contractual performance and documentation concerns, I determined that extending the agreement was not warranted. 4. Compliance: Can the City reasonably assure that the project can be implemented in compliance with applicable Federal Guidelines? For purposes of this review, compliance includes not only meeting individual program requirements, but also the City’s ability to provide appropriate oversight and assurance that those requirements will continue to be met throughout the life of the project. The expanded review identified concerns regarding the integrity of past performance, including an instance that conveyed the appearance of impropriety. The organization’s ability to demonstrate achievement of the intended CDBG national objective through reliable, measurable methods is also a concern. Adequate procedures and documentation have not been demonstrated for identifying eligible 8

Item 1. beneficiaries, verifying eligibility, and measuring outcomes necessary to establish compliance with the applicable national objective. 5. Implementation: Is there a defined and reliable path to completion and provision of services? Based on the programmatic, procurement, contractual, and compliance concerns identified, I do not have sufficient assurance that the project can be successfully implemented, or that the proposed workforce development program can be sustained. The project has not progressed to implementation within the established performance period; required reporting and supporting documentation remain outstanding; procurement and contractual obligations have not been consistently demonstrated; and the project has relied on multiple potential funding sources without a clearly demonstrated, sustainable funding plan. Recent reductions in Grant-in-Aid funding, along with the denial of Economic Development grant funding, also raise additional concerns regarding the sustainability of the proposed program. Collectively, these factors indicate that there is not currently a sufficiently defined or reliable path to completion of the renovation and provision of the proposed services. My responsibility is to ensure that the City’s federal funds are used for eligible activities, supported by adequate documentation, and administered in accordance with the requirements that come with accepting those funds. For the reasons I’ve outlined tonight, I recommend that the current CDBG allocation to this project be withdrawn. I’m happy to answer any questions you may have. 9

Item 1. MEMORANDUM COMMUNITY DEVELOPMENT OFFICE Department of Planning & Inspections 15 Loockerman Plaza Dover, DE 19901 Phone: (302) 736-7175 • Fax (302) 736-4217 TO: Administrative File for the 2025 CDBG People’s Community Center Renovations Project FROM: Debbie O’Brien, Community Development Manager DATE: October 2, 2026 RE: Basis for Staff's Recommendation ________________________________________________________________________________________ EXAMPLES OF IDENTIFIED ISSUES 1) Programmatic: a) Multiple Funding Sources and Claims i) The organization was previously awarded $40,000 in ARPA funding for the same or substantially similar renovation project, described as renovation of a bowling alley to provide space for case management and counseling. ii) According to the ARPA application, the members were to contribute matching funds of $152,978. Documentation does not show matching disbursements. iii) The 2025 CDBG application identified the Church endowment as the source for matching funds. In a subsequent conversation, Dr. Hodge indicated that the endowment would have to be used to complete the project if sufficient grant funding was not received and acknowledged that this would not be sustainable long-term, since the revenues from the endowment were funding its operations. 10

Item 1. Basis for Staff’s Recommendation 2 iv) At the Leg and Fin Committee meeting of February 26, 2026, Dr. Hodge mentioned that they had “received money from a private foundation to completely renovate a space that would be segregated, for these different groups” [NeighborGood Partners, DOL, and Polytech] to hold workshops and case management. No additional information was provided regarding money from a private foundation. v) In an email on April 6, 2026, Dr. Hodge stated that the Governor’s office had “funded a renovation project in the basement of People’s Church, in order to convert one large space into private offices and a conference room, for training and case management.” I called the Governor’s office, and they had no knowledge of this funding commitment. They did, however, suggest that he may have been referring to the Grant-in-Aid bill which the Governor signed in July, appropriating $55,000 to People’s Community Center. In my research, I found that the $55,000 was to support the Center for Children and Youth, as opposed to a renovations project. vi) The 2026 CDBG application identified Grant-in-Aid funding as the source of matching funds. This was not funded as planned. vii) The 2025 CDBG grant was declared as the source of funding for some of the building renovations, yet no permits nor invoices were produced for any work. viii) Additionally, the $40,000 request was unclear. In one paragraph, it was to be used to continue renovations, and in the next paragraph, it would be used to replace the HVAC, which was just replaced in April 2022 with ARPA funds. The application went on to say that this $40,000 was only 5% of the total cost of the project, with the remaining $760,000 to be provided by other sources. Even if the full award was granted, I felt that there should be more transparency about the estimated costs and other funding sources. The bid from Delmarva Veteran Builders was not attached, as indicated. 11

Item 1. Basis for Staff’s Recommendation 3 ix) The application for funding from the Delaware Opioid Settlement Commission states that $350,000 is needed “to renovate and equip a community-based workforce development and support center for individuals experiencing substance use disorders, homelessness, trauma, and economic instability.” While this funding has yet to be released, Dr. Hodge is still (according to his statement on September 29, 2026) relying on it to finish the renovations and support operations. b) Reasonable timeframe i) The ARPA application anticipated completion by September 2022; the project was not started nor completed. ii) The 2025 CDBG agreement had a performance deadline of June 30, 2026. The application stated that “the work would take no longer than 3 months.” iii) The environmental review and mitigation process pushed the anticipated start date to January 15, 2026. The contractor quote was signed on May 12, 2026, but no permit application had been received by the City as of June 30, 2026 - 9 months later. c) Organizational Capacity and Reporting i) I requested monthly program updates on February 5, 2026, as required by the agreement. No response or reports were ever received. ii) The 2026 CDBG application was received on February 17, 2026 - more than 2 weeks after the January 30 deadline and contained inconsistencies and missing attachments. On February 20, 2026, I requested corrections, but no response was received. iii) In the February 20, 2026 email, I requested information regarding the organization's methodology for documenting low- and moderate-income beneficiaries. The organization had mentioned in its application that program data was collected through Charity Tracker; however, no reports have been submitted and no response was received. 12

Item 1. Basis for Staff’s Recommendation 4 iv) August 13, 2026 - I requested the closeout report for the shelter operations project, noting that I needed the information by September 9th. Dr. Hodge responded that he would get to it as soon as he could, but no report has been received. Annual reporting to HUD is currently missing this information. 2) Procurement: a) In emails on October 7, 2025 and May 27, 2026 - I reinforced the requirement to obtain three quotations for purchases exceeding $10,000. b) Emails on May 27 and June 10, 2026 - I reinforced the requirement to follow the City's purchasing policy. c) A January 30, 2026 reimbursement request was missing two of three invoices, and the invoice that was submitted had not yet been paid. I requested the invoice copies and proof of payment on February 2. No response was received. d) A separate January 30 reimbursement request for $8,528.89 in ARPA Round 2 (Greater Kent County Coalition funding) expenses included a typed list of Amazon charges without sufficient detail or proof of payment. This request was subsequently replaced with the staff payroll reimbursement request sent on 6/11/26. e) The April 9 (renovations) reimbursement request was still missing the two previously requested invoices and included expenses outside the scope of the agreement, including a dishwasher/soap expense of $6,173 and shower repairs of $14,000. This request was later replaced with the request for reimbursement of the MFI contract on 6/11/26. f) In the April 10 (operations) request, receipts were for Workforce Development activities instead of shelter operations. I responded to both requests on April 28th to explain that neither invoice could be paid as presented, reiterating my February 6th email about required documentation 13

Item 1. Basis for Staff’s Recommendation 5 g) On June 5, 2026, I sent an email to Dr. Hodge reminding him of the upcoming expiration date for both of the CDBG agreements. He responded that he would be submitting invoices by June 9th. h) The June 10, 2026 CDBG Renovations invoice offered no explanation for the lack of quotes. I responded asking if he had done the RFP or sealed bid process. In a subsequent phone conversation, I suggested he document their reasons for not at least getting 3 quotes. i) The June 11, 2026 reimbursement request explained the selection process. I requested the additional quotation on June 11, 2026, but no response was received. The quotation/agreement submitted was incomplete, with the even-numbered pages missing. j) In addition to the lack of quotes and the missing pages, the executed contractor agreement specified a $52,004.04 deposit to be paid upon execution, but the proof of payment submitted was $44,504.04, with no explanation provided for the $7,500 shortage. k) On June 12, 2026, the CDBG Operations invoice requested reimbursement for 94 pages of Amazon receipts (178 total), a 5-page list of charges (some of which were out of order, resulting in a more cumbersome reconciliation process), and 14 pages of bank transactions. Upon reconciling, I notified Dr. Hodge that some of the charges were incurred after the March 31st closure. We went back and forth for 3 more rounds adding and amending exterminator receipts, some of which were also outside of the allowable date range and required extensive reconciliation on my part. 3) Contractual: a) The agreement required the subrecipient to administer the project in a manner satisfactory to the City and consistent with applicable standards. b) The agreement required submission of monthly progress reports; none were received despite my requests on 2/5/26 and 8/13/26. 14

Item 1. Basis for Staff’s Recommendation 6 c) The agreement provides that substandard performance, as determined by the Grantee, constitutes non-compliance. If action to correct such substandard performance is not taken by the subrecipient within a reasonable time…contract suspension or termination procedures will be initiated. d) The performance period ended June 30, 2026, and no permit applications for the project had been received by the City prior to expiration. e) The agreement required compliance with applicable federal, state, and local laws, regulations, and policies. The subrecipient did not demonstrate compliance with the requirements of either the City's purchasing policy or Uniform Guidance (2 CFR Part 200). 4) Compliance: a) According to documentation submitted for reimbursement, work that was done with ARPA funds back in 2022 required a building permit, an HVAC permit, and a plumbing permit; no permits were applied for or issued. If permits had been issued, the need for Historic District Commission approval would have been revealed. In addition, at least 2 of the contractors did not have a City of Dover business license. b) Reimbursement documentation reflected expenditures for renovations to the kitchen, bathrooms, flooring, dining room, entry doors, HVAC, and fire suppression system, rather than the proposed renovation described in the ARPA application, including smoke detectors throughout the building. c) ARPA Round 2 spending (the Greater Kent County Coalition funds that were reallocated) was over-budget, even though we amended the agreement to allow for beds & lockers to be purchased. d) In the application for the Economic Development Fund, the organization listed CDBG as one of the sources of funding ($22,700) for the Workforce Development Program. The actual purpose for this CDBG funding was for operation costs of the homeless shelter. 15

Item 1. Basis for Staff’s Recommendation 7 e) At the same meeting, Councilman Dr. Sudler mentioned “discrepancies” that need to be cleaned up first, which were denied by Dr. Hodge in his response. f) On March 23, 2026, the City Solicitor sent a letter requiring overnight sheltering to stop operating until conditional use approval has been obtained. g) On March 26, 2026, the City Solicitor sent a 14-day notice to apply for conditional use. Compliance is still unresolved. h) An email from Dr. Hodge on April 6, 2026 stated that the overnight shelter program ceased operations on April 1, 2026, and that enforcement actions would not be necessary. i) On April 28, 2026, the City issued a press release to address the misinformation that was being spread that the City had shut down all operations, as opposed to just the overnight sheltering. j) The press release went on to clarify that the application for Economic Development funding was denied because it didn’t meet the City’s sustainability standards, as well as having overall deficiencies in content. k) I became aware of ongoing intentional disobedience of the directive to cease overnight sheltering as recently as June 2026. Complaints of bed bugs continued to be received from homeless people who had been sleeping there. l) In addition, Dr. Hodge sent an email to a City employee accidentally. In the email, he instructed shelter staff to hide evidence and put people in hotels prior to a scheduled inspection. m) On multiple occasions, invoices submitted did not align with approved and agreed upon specified activities, contrary to the claims that they did. 5) Implementation: a) Multiple funding sources (and claims of funding sources) have not resulted in completion of renovations and subsequent program launch. 16

Item 1. Basis for Staff’s Recommendation 8 b) Unrelated, but noteworthy, in the most recent Grant In Aid Funding Bill, the Joint Finance Committee cut funding for the organization (which had been increasing every year since 2022) and placed an unprecedented requirement on this organization. SB337 - Section 26 states: “Section 2 of this Act appropriates $55,000 for the People’s Community Center. It is the intent of the General Assembly that this funding be used for the purposes of supporting the programming provided by its Center for Children and Youth. The People’s Community Center shall submit to the Co-Chairs of the Joint Finance Committee through the Office of the Controller General a quarterly report of the program's progress, which shall include the number of children served and a report of all expenditures related to the program that used Grant-in-Aid funds.” c) Opioid Settlement funds earmarked for 17

People's Community Center Agreements with City of Dover as of 10/5/2026 Item 1. Beginning Project # Start Date End Date Project Description Paid Current Balance Activity / Scope of Service Balance Renovations of areas in an existing church 1 4/27/2022 7/23/2024 ARPA Round 1 Peoples Church 153,978.00 153,978.00 - that will be utilized as a shelter for the homeless Support staff to meet the needs of the shelter, 2 5/26/2023 12/31/2024 ARPA Round 2 Peoples Church 63,288.00 63,288.00 - maintenance and utility cost for shelter operations, and the purchase of meals 5/9/25 Staffing for social and prevention services for at risk persons, emergency shelter, beds and 3 amended Ongoing ARPA Round 2 GKCC_c/o_PCC 60,675.45 43,371.77 17,303.68 lockers, and transportation for homeless on 10/10/25 persons in the city limits PY25/FY26 People's Comm. Ctr. Operating cost for maintenance & utilities for 4 9/16/2025 6/30/2026 22,700.00 22,700.00 - Shelter Operations the shelter PY25/FY26 People's Comm. Ctr. Renovations of a facility that services the 5 9/16/2025 6/30/2026 40,000.00 ERR in progress 40,000.00 Renovations homeless TOTAL 340,641.45 283,337.77 57,303.68 18

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ARPA 1 Application Item 1. Point Description: Provide a monthly or annual timetable showing milestones for the completion of the activity. Beginning of basement renovation October 2020 Beginning of every-night housing December 2020 Beginning of every-night meals April 2021 Completion of showers and laundry October 2021 Beginning of counseling offices June 2022 Beginning of fire suppression system August 2022 Completion of counseling offices September 2022 Maximum Points Possible 100 4 20

Item 1. ARPA 1 Reimb Req - Permits were needed for the grease trap, the exterior doors, and the HVAC system. At least 2 of the contractors were not licensed in the City. 21

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Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Debbie Cc: Harvey, Tracey Subject: EXTERNAL: ARPA Reimburnsement Date: Friday, October 17, 2025 12:05:01 PM Attachments: October Reimbursement.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Thank you for the time you spent the other day walking through our facility! I hope that you were impressed by how much we have been able to accomplish with minimal external funding. And thank you to the City for seeing this work as a priority. Attached hereto is a revised reimbursement request. The total requested is $12,038. That is for the new beds, lockers, and indirect. We know that we are entitled to 15% indirect funding, but rather than request all of that up front, it makes sense to me that we ask it to be attached to each reimbursement. Is that the correct procedure? I have attached one check (for the beds) and one credit card statement (for the lockers). I was surprised that receipts were not sufficient. If I were to go to, say, Lowes, to buy equipment, and were to send you the Lowes receipt, would that not be sufficient? The bank statements alone do not show what the cost was for, but the receipts do, so I thought that the receipts would be even better. Please advise. Thank you, Derrick Hodge 43

46 South Bradford Item 1. Dover 19904 302.674.4178 A collaboration of community stakeholders who build partnerships to improve the quality of life in Downtown Dover. ARPA – Coalition Funding Reimbursement Request 15 October 2025 New Beds $6,126 Lockers $4,342 Subtotal $10,468 15% Indirect $1,570 Total Request $12,038 44

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Debbie Subject: EXTERNAL: ARPA Reimbursement Request Date: Friday, January 30, 2026 3:46:30 PM Attachments: November-January.pdf Cleaning and Hygiene Detail January 2026.pdf Bank Statement.pdf Center Director Salary.pdf.pdf Occpancy Transfers.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto you will find the following: 1. A letter detailing reimbursable expenditures for November, December, and January; 2. Excel spread sheet detailing each purchase of cleaning and hygiene supplies; and 3. Banking records proving each supplies purchase; 4. Banking records showing payment of director's salary and occupancy. Please therefore process a reimbursement in the amount of $8,528.89. Thank you, Derrick Hodge President of the Board of Directors Omitted 5 pages of bank statements. 45

46 South Bradford Item 1. Dover 19904 302.674.4178 A collaboration of community stakeholders who build partnerships to improve the quality of life in Downtown Dover. ARPA Funding Reimbursement Request 1 November 2025 – 31 January 2026 Occupancy 3 months x $500 $1,500.00 Center Director 3 months x $300 $ 900.00 Case Manager $1,440.00 Cleaning and Hygiene Supplies $3,576.43 Subtotal $7,416.43 15% Indirect $1,112.46 Total Request $8,528.89 46

Item 1. People's Community Center Cleaning and Hygiene Supplies Purchase November-January Date Amount Date Amount 01/21/2026 -73.9 12/14/2025 -24.74 01/21/2026 -14.49 12/11/2025 -24.74 01/18/2026 -76.45 12/11/2025 -37.34 01/16/2026 -11.06 12/11/2025 -85.8 01/16/2026 -41.76 12/05/2025 -38.93 01/16/2026 -23.35 12/03/2025 -55.99 01/16/2026 -44.99 12/02/2025 -440 01/16/2026 -36.97 12/02/2025 19.99 01/15/2026 -44.99 11/29/2025 -26.39 01/15/2026 -20.33 11/26/2025 -220 01/15/2026 -18.89 11/26/2025 -373.99 01/15/2026 -24.74 11/26/2025 -11.98 01/15/2026 -53.51 11/26/2025 -19.99 01/15/2026 -37.34 11/19/2025 -23.98 01/15/2026 -43.69 11/19/2025 -23.6 01/14/2026 -77.25 11/17/2025 -23.6 01/14/2026 -13.79 11/17/2025 -39.37 01/12/2026 -17.05 11/17/2025 -44.99 01/12/2026 -54 11/17/2025 -8.25 01/12/2026 -55.73 11/17/2025 -37.34 01/12/2026 -24.74 11/16/2025 -36.97 01/12/2026 -16.24 11/14/2025 -36.97 01/11/2026 -36.97 11/14/2025 -45.59 01/09/2026 -103.96 11/14/2025 -17.99 01/05/2026 -34.99 11/14/2025 -20.09 01/05/2026 -32.97 11/14/2025 -18.98 01/05/2026 -82.48 11/14/2025 -44.99 01/05/2026 -93.58 11/07/2025 -90.15 12/25/2025 -161.8 11/04/2025 -29.64 12/15/2025 -41.17 11/04/2025 -6.99 12/15/2025 -11.69 12/15/2025 -44.99 Total -$3,576.43 12/15/2025 -26.1 12/15/2025 -44.99 12/15/2025 -17.99 12/15/2025 -20.35 12/15/2025 -25.19 12/14/2025 -36.97 12/14/2025 -45.59 47

Item 1. From: G. Derrick Hodge To: O"Brien, Debbie Subject: EXTERNAL: Date: Tuesday, February 3, 2026 12:59:06 PM WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Deborah, Hold off on processing those two reimbursements; I decided to make an adjustment. I will send you new requests on Monday. Derrick 48

Item 1. From: O"Brien, Debbie To: Dr. G. Derrick Hodge <gdhodge@pcd-dover.org> Subject: People"s Community Center Invoices Date: Friday, February 6, 2026 8:41:00 AM Good morning, Dr. Hodge, I hope you’re doing well. First, I want to sincerely thank you and your organization for the essential services you continue to provide to our community. We truly value the work you do and appreciate your ongoing partnership. I recently consulted with our HUD representative, and we agreed that it would be helpful for us to align on the terminology and supporting documentation required for invoices moving forward. While there were no concerns with invoices submitted in the past, I now have the responsibility to ensure full compliance with both ARPA and HUD guidelines. My goal is to work collaboratively with you to make sure we are maintaining strong, transparent, and fully auditable records. I would be happy to walk through this with you in person if that’s easiest, or we can connect by phone or email — whatever you prefer. Below are the key items we should review together: Invoice Scope & Documentation · Reimbursements must align strictly with what is outlined in the grant agreements. For example, ARPA III specifies: “providing staffing for social and prevention services for at-risk persons, emergency shelter, beds and lockers, and transportation for homeless persons within the City of Dover limits.” · “Indirect” costs cannot be reimbursed without clear documentation. All costs must be supported by invoices, receipts, or other verifiable records. o Time and mileage may be tracked and submitted via a spreadsheet or separate invoice, if applicable. o If software is shared with the church, we can reimburse up to 50% of the cost with a copy of the invoice. The same applies to Wi-Fi expenses. · If the shelter is renting space from the church, a lease agreement will need to be in place. I will also need documentation showing the percentage of the community center used for emergency shelter operations (this can typically be supported by architectural drawings). · Utility reimbursements will require a justification based on the percentage of space used by the temporary shelter. 49

Item 1. · For the case manager payroll, you may invoice for the full employer cost of $775.08, which includes employer-paid taxes. · For the Center Director salary, we will need an agreement indicating the center’s $300/month contribution, along with a brief description of the Director’s responsibilities. If this payment is made through the church, the payroll register showing the individual is being paid, along with the proof of payment will suffice. Other Covered Expenses · Minor maintenance items (e.g., light bulbs, replaceable parts) · Utilities (phone, electric, gas) · Food · Paper goods · Cleaning supplies · Insurance · Pest extermination services · Office supplies and printing costs · Hygiene products, including female hygiene items, towels, and washcloths Please don’t hesitate to reach out if you have questions or if there’s anything you’d like to discuss ahead of time. I appreciate your cooperation and look forward to continuing our work together. Warm regards, Debbie O’Brien, CPFO Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 50

Item 1. From: Reverend G. D. Hodge, Ph.D To: O"Brien, Deborah Subject: EXTERNAL: ARPA Round 2 GKCC/PCC Reimbursement Request Date: Thursday, June 11, 2026 4:00:19 PM Attachments: ARPA Round 2 GKC-PCC Reimbursement Request.pdf Peoples Community Center Personnel Costs.pdf PCC MOU.pdf Hodge Personnel Report.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Please process a reimbursement to People's Community Center for $32,426.48, for allowable personnel costs. The following supporting documents are attached hereto: 1. Cover letter detailing the reimbursement request; 2. Payroll Report showing staff costs of $26,426.48 for the fiscal year; 3. Memorandum of Understanding between People's Church and People's Community Center, showing an agreement for the community center to reimburse the church for a small portion of the professional salary of its Pastor. 4. Payroll report sowing total fiscal year payments to the Pastor. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted, G. D. Hodge, Ph.D. President of the Board of Directors 51

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Item 1. Includes shelter staff, which can't be paid after 3/31/26 due to Solicitor letter of 3/23/26. Pastor's payroll reports omitted. 53

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Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: ARPA Round 2 GKCC/PCC Reimbursement Request Date: Thursday, June 11, 2026 4:02:57 PM Attachments: Church Invoice 2.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien Attached hereto is one more document that I forgot to include with the others. Thank you, Derrick ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 56

Item 1. 46 South Bradford Dover, Delaware 19901 302.674.4177 pcd-dover.org INVOICE Dates of Space Rental: 1 July 2025 – 31 June 2026 Tenant: People’s Community Center Item: Case Management Programs: Services for At-Risk Persons in Dover Service: Case Management and Crisis Counseling – cost sharing Amounts: $500 per month x 12 months for G. D. Hodge, Ph.D. Total Due: $6,000 Submitted by: John Allison, Moderator People’s Church of Dover 57

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Date: Friday, June 12, 2026 4:45:45 PM Attachments: Church Invoice Hodge Salary.pdf Personnel Roles.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, There were two typographical errors on the church invoice that I sent you yesterday. Attached hereto is a corrected invoice. Please discard the one I sent yesterday. Also attached is a list of personnel, with their titles (roles). All are a part of the Center for Neighbors in Need; we do not seek reimbursement under this grant for employees of other programs of the PCC. Thank you, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 58

Item 1. 46 South Bradford Dover, Delaware 19901 302.674.4177 pcd-dover.org INVOICE Dates of Services Rendered: 1 July 2025 – 30 June 2026 Tenant: People’s Community Center Item: Case Management Programs: Services for At-Risk Persons in Dover Service: Case Management and Crisis Counseling – cost sharing Amounts: $500 per month x 12 months for G. D. Hodge, Ph.D. Total Due: $6,000 Submitted by: John Allison, Moderator People’s Church of Dover 59

46 South Bradford Item 1. Dover 19904 302.674.4178 A collaboration of community stakeholders who work to improve the quality of life in Downtown Dover. Personnel Roles Claud Angel Kitchen Manager Kaitlyn Bulson Peer Counselor Teresa Campbell Program Coordinator Joseph Ellis Kitchen Staff Danieve Harper Laundry Richard Kozakowski Clothing and Donations Creswell Moore Day Supervisor Quime Romero Laundry and Day Staff Tyrone Savage Night Staff 60

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Cc: Duca, Sharon Subject: RE: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Date: Wednesday, June 24, 2026 4:45:00 PM Attachments: ARPA Round 2 GKCC Invoice.pdf Personnel Roles.pdf image001.png Good afternoon, Dr. Hodge, Your invoice was rejected as is, because we need to distinguish between staff members that had responsibilities with the overnight shelter that ceased to operate on April 1, 2026 and those who are paid for the other services you provide, as listed in the agreement. It reads: “providing staffing for social and prevention services for at risk persons, emergency shelter, beds and lockers, and transportation for homeless persons in the City of Dover limits.” Restated for clarity: 1. Staffing for social prevention services for at risk persons 2. Staffing for prevention services for at risk persons 3. Emergency shelter (through 3/31/26) for homeless persons 4. Beds (through 3/31/26) for homeless persons 5. Lockers for homeless persons 6. Transportation for homeless persons in the City of Dover limits Please place each employee in one of these categories, so I can calculate their wages up to the cutoff date for those that worked for the overnight shelter services. If you have other invoices that you would like to add, please include them on your revised cover letter. Let me know if you have any questions. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us 61

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: Re: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Date: Wednesday, June 24, 2026 5:18:16 PM Attachments: image001.png Personnel Roles.pdf Dear Ms. O'Brien, I am happy to clarify as best as I can. The document "Personnel Roles" I sent before -- and which is re-attached hereto -- is accurate and correct, and describes the work of all staff for whose wages we request reimbursement. I affirm that ALL the personnel listed on that document were engaged EXCLUSIVELY on the work described in the sub-recipient agreement. They fit into your categorization as follows: Category 1: Staffing for social prevention services for at risk persons; and Category 2: Staffing for prevention services for at risk persons Hodge Bulson Campbell Category 3: Emergency Shelter (through 3/31/26) for Homeless Persons Angel Ellis Harper Kozakowski Moore Romero Savage The beds and lockers (Categories 4 and 5) have already been reimbursed, so we seek no further reimbursement. We also do not seek reimbursement for any expenditures related to transportation (Category 6). Thank you, Derrick Hodge On 06/24/2026 4:45 PM, O'Brien, Deborah wrote: Good afternoon, Dr. Hodge, Your invoice was rejected as is, because we need to distinguish between staff members that had responsibilities with the overnight shelter that ceased to operate on April 1, 2026 and those who are paid for the other services you provide, as listed in the agreement. 62

Item 1. From: O"Brien, Deborah on behalf of dobrien@dover.de.us To: "G. D. Hodge, Ph.D." Cc: Duca, Sharon Subject: RE: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Date: Monday, July 13, 2026 4:29:00 PM Attachments: image001.png image002.png ARPA Round 2 GKC-PCC Reimbursement Request.pdf Good afternoon, Dr. Hodge, I’m sorry for the delay in responding. For backup, I will need the actual payroll reports for all the shelter workers showing the weekly or bi-weekly payroll information from 7/1/25 through 3/31/26, along with the revised totals for each employee. The summary payroll report will be sufficient for categories 1 and 2 below. Please note that the attached invoice will need to be revised with the exact allowable payroll costs, once you have that amount. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Department of Planning, Inspections & Community Development City of Dover (P) 302-736-7175 (F) 302-736-4217 From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Wednesday, June 24, 2026 5:18 PM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: Re: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Dear Ms. O'Brien, I am happy to clarify as best as I can. The document "Personnel Roles" I sent before -- and which is re-attached hereto -- is accurate and correct, and describes the work of all staff for whose wages we request reimbursement. I affirm that ALL the personnel listed on that document were engaged EXCLUSIVELY on the work described in the sub-recipient agreement. They fit into your categorization as follows: Category 1: Staffing for social prevention services for at risk persons; and Category 63

Item 1. From: O"Brien, Deborah To: O"Brien, Deborah; G. D. Hodge, Ph.D. Cc: Duca, Sharon Subject: RE: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Date: Friday, August 14, 2026 8:09:18 AM Attachments: image001.png image002.png Good morning, Dr. Hodge, I know you’ve been on sabbatical, but I’m still waiting for the backup for the ARPA reimbursement. We need to process this by next Friday, August 21, if we’re going to accrue it back to FY26. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Department of Planning, Inspections & Community Development City of Dover (P) 302-736-7175 (F) 302-736-4217 From: O'Brien, Deborah <dobrien@dover.de.us> Sent: Monday, July 13, 2026 4:30 PM To: 'G. D. Hodge, Ph.D.' <gdhodge@pcc-dover.org> Cc: Duca, Sharon <SDuca@doverde.gov> Subject: RE: EXTERNAL: ARPA Round 2 GKC-PCC Reimbursement Request Good afternoon, Dr. Hodge, I’m sorry for the delay in responding. For backup, I will need the actual payroll reports for all the shelter workers showing the weekly or bi-weekly payroll information from 7/1/25 through 3/31/26, along with the revised totals for each employee. The summary payroll report will be sufficient for categories 1 and 2 below. Please note that the attached invoice will need to be revised with the exact allowable payroll costs, once you have that amount. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager 64

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: Payroll Details Date: Thursday, August 20, 2026 1:16:19 PM Attachments: Hodge Paystubs.pdf Employee Pay Details, by Title.pdf Employee Pay Details, by Name.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto are the detailed payroll reports you requested: 1. Hodge payments, from 1 July 2025 until 30 June 2026; 2. All employees for whom reimbursement is requested), labeled according to job title; and 3. All employees for whom reimbursement is requested), labeled according to job name. Thank you, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 65

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: Payroll Details Date: Thursday, August 20, 2026 1:16:19 PM Attachments: Hodge Paystubs.pdf Employee Pay Details, by Title.pdf Employee Pay Details, by Name.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto are the detailed payroll reports you requested: 1. Hodge payments, from 1 July 2025 until 30 June 2026; 2. All employees for whom reimbursement is requested), labeled according to job title; and 3. All employees for whom reimbursement is requested), labeled according to job name. Thank you, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center There were 65 pages attached. In order to reconcile, I needed to create an Excel spreadsheet identifying each employee who was paid, how much they were paid, and on what dates they were paid. Shelter staff employees paid after 3/31/26 were omitted. 66

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Cc: Duca, Sharon; Dickerson, Robin; Marney, Patricia Subject: RE: EXTERNAL: Payroll Details Date: Tuesday, August 25, 2026 10:50:00 AM Attachments: image001.png image002.png Importance: High Good morning, Dr. Hodge, Thank you for the backup I needed to process your reimbursement. I’ve calculated the total reimbursable amount for the staff. I went by the employer cost on your report. Please send a new cover letter with the amount of $31,333.77, so we can get it accrued back to 6/30/26. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Department of Planning, Inspections & Community Development City of Dover (P) 302-736-7175 (F) 302-736-4217 From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Thursday, August 20, 2026 1:15 PM To: O'Brien, Deborah <dobrien@doverde.gov> Subject: EXTERNAL: Payroll Details WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto are the detailed payroll reports you requested: 1. Hodge payments, from 1 July 2025 until 30 June 2026; 2. All employees for whom reimbursement is requested), labeled according to job title; and 3. All employees for whom reimbursement is requested), labeled according to job name. Thank you, ________________________________________________________________________________ G. D. Hodge, Ph.D. 67

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: Date: Friday, August 28, 2026 2:36:00 PM Attachments: ARPA Round 2 GKC-PCC Reimbursement Request.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thank you, Derrick ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 68

46 South Bradford Item 1. Dover 19904 302.674.4178 A collaboration of community stakeholders who work to improve the quality of life in Downtown Dover. 11 June 2026 Ms. Deborah O’Brien, CPFO, MBA Community Development Manager City of Dover RE: ARPA Round 2 GKCC/PCC Dear Ms. O’Brien, Please reimburse People’s Community Center $32,426.48 for the following allowable personnel expenditures, according to our contract with the City and consistent with applicable federal and local statute: 1. Staff Wages: $26,426.48 (twelve months). Documentation Attached: ▪ Payroll Report. 2. Professional Salary Share: $6,000 (for twelve months at $500 per month). Documentation Attached: ▪ Memorandum of Understanding between PCD and PCC; ▪ Payroll Report, showing total personnel costs for the period: $81,346.90. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted, G. D. Hodge, Ph.D. President of the Board of Directors 69

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: Date: Friday, August 28, 2026 2:41:00 PM Attachments: image001.png RE EXTERNAL Payroll Details.msg Dr. Hodge, The allowable costs are $31,333.77, consisting of $25,333.77 for staff and $6,000 for your salary. Please revise your invoice to reflect the correct amount. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Department of Planning, Inspections & Community Development City of Dover (P) 302-736-7175 (F) 302-736-4217 From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Friday, August 28, 2026 2:36 PM To: O'Brien, Deborah <dobrien@doverde.gov> Subject: EXTERNAL: WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thank you, Derrick ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 70

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: Re: EXTERNAL: Date: Friday, August 28, 2026 3:05:28 PM Attachments: image001.png Final Personnel Reimbursement August 2026.pdf In my absent-mindedness, I attached the wrong file. Here is the corrected one. d. On 08/28/2026 2:41 PM, O'Brien, Deborah wrote: Dr. Hodge, The allowable costs are $31,333.77, consisting of $25,333.77 for staff and $6,000 for your salary. Please revise your invoice to reflect the correct amount. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Department of Planning, Inspections & Community Development City of Dover (P) 302-736-7175 (F) 302-736-4217 From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Friday, August 28, 2026 2:36 PM To: O'Brien, Deborah <dobrien@doverde.gov> Subject: EXTERNAL: 71

46 South Bradford Item 1. Dover 19904 302.674.4178 A collaboration of community stakeholders who build partnerships to improve the quality of life in Downtown Dover. 28 August 2026 Ms. Deborah O’Brien, CPFO, MBA Community Development Manager City of Dover RE: ARPA Round 2 GKCC/PCC Dear Ms. O’Brien, Please reimburse People’s Community Center $31,333.77 for allowable personnel costs ($25,333.77 for staff plus $6,000 for the Director), according to our sub-recipient agreement with the City and consistent with applicable federal statute and ordinance. You previously received documentation of these expenditures under separate cover. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted, G. D. Hodge, Ph.D. President of the Board of Directors 72

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Item 1. From: O"Brien, Debbie To: gdhodge@pcc-dover.org Cc: O"Brien, Debbie Subject: Monthly Program Updates – Help Us Share Your Impact Date: Thursday, February 5, 2026 2:08:00 PM Importance: High Good afternoon, Dr. Hodge, I hope you are doing well. I want to start by saying THANK YOU for the important work you do every day on behalf of our community. The services you provide make a real difference for residents, and we truly appreciate your ongoing partnership. As part of our efforts to better communicate the impact of our CDBG-funded programs, we are asking subrecipients to submit a brief monthly status update highlighting your recent activity and outcomes. While monthly reporting is included in your agreement, our goal here is less about formality and more about giving you the opportunity to showcase your successes and help us tell your story more effectively. And, it’s not just about the money that you spent in January; it's about the people you helped. You may have just answered a question that saved a person time or frustration, so feel free to use call/telephone logs or anything else I might not have thought to mention, in addition to all of the other details. For each month, we ask that you share: · The number of individuals served · The number of requests received – please include those who didn’t qualify or backed out for some reason. You spend valuable time gathering information and processing cases and should be acknowledged for these too! · Whether you currently have a waiting list · Any success stories or highlights you would like to share (no names or identifying information, please) These updates are incredibly valuable. They help us demonstrate program impact to City Council, strengthen confidence among private investors and Community Development Financial Organizations (CDFOs), and communicate clearly with beneficiaries, community stakeholders, and the media. Consistent outcome information builds trust, supports continued funding, and helps ensure that the services you provide remain visible and well- supported. We truly want this to be a space for you to brag a little — your accomplishments deserve to be seen. I know this is short notice, but would you please, for the month of January, give me as much or any information you can pull together for me to use in my report to Council, which 77

Item 1. is due by Friday, February 13th. Please feel free to reach out if you have questions or need clarification. We appreciate your collaboration and look forward to highlighting the great work you are doing. Sincerely, Debbie O’Brien, CPFO Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us 78

Item 1. From: O"Brien, Deborah To: gdhodge@pcc-dover.org Cc: Duca, Sharon Subject: Reminder – CDBG Agreements Expiring June 30, 2026 Date: Friday, June 5, 2026 2:59:00 PM Good afternoon, Dr. Hodge, I wanted to send a friendly reminder that the PY2025 CDBG agreements for the Shelter Operations Project and the Renovations Project are scheduled to expire on June 30, 2026. As discussed during our meeting and in my follow-up email, if PCC intends to seek reimbursement for eligible expenses incurred under either agreement, please submit the required reimbursement requests and supporting documentation as soon as possible to allow sufficient time for review and processing prior to the expiration date. If you have any questions regarding eligible expenses, documentation requirements, or the status of either project, please let me know. Thank you, and I look forward to hearing from you. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us 79

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: Re: Reminder – CDBG Agreements Expiring June 30, 2026 Date: Friday, June 5, 2026 3:02:43 PM WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thank you for reminding me. I am overwhelmed and doing the best I can. I will send you a reimbursement request early next week, say. on 9 June. Derrick On 06/05/2026 2:59 PM, O'Brien, Deborah wrote: Good afternoon, Dr. Hodge, I wanted to send a friendly reminder that the PY2025 CDBG agreements for the Shelter Operations Project and the Renovations Project are scheduled to expire on June 30, 2026. As discussed during our meeting and in my follow-up email, if PCC intends to seek reimbursement for eligible expenses incurred under either agreement, please submit the required reimbursement requests and supporting documentation as soon as possible to allow sufficient time for review and processing prior to the expiration date. If you have any questions regarding eligible expenses, documentation requirements, or the status of either project, please let me know. Thank you, and I look forward to hearing from you. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us -- ________________________________________________________________________________ 80

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Item 1. From: O"Brien, Debbie To: Dr. G. Derrick Hodge <gdhodge@pcd-dover.org> Cc: Harvey, Tracey Subject: Renovations project Date: Tuesday, October 7, 2025 8:24:00 AM Good morning, Dr. Hodge, In the process of doing the environmental review for your project, we realized that since the building was built prior to 1978, and the scope of work includes interior remodeling, it will need to be tested for lead-based paint by a qualified environmental company. The expense is eligible for reimbursement through CDBG; however, you will need to obtain 3 quotes before you can proceed. If lead-based paint is found in the area where the work is to be completed, mitigation measures to reduce, avoid, or eliminate adverse environmental impacts will be required before the project can be started. Thanks! Debbie O’Brien, CPFO Community Development Manager City of Dover Planning Department 15 Loockerman Plaza Dover, DE 19901 (302) 736-7196 89

Item 1. From: O"Brien, Debbie To: Dr. G. Derrick Hodge <gdhodge@pcd-dover.org> Cc: Harvey, Tracey Subject: RE: Renovations project Date: Tuesday, October 7, 2025 10:45:00 AM Dr. Hodge, It just occurred to me that the lead-based paint assessment probably won’t cost more than $10,000, and therefore, won’t require 3 quotes. I apologize for the confusion! Thanks! Debbie O’Brien, CPFO Community Development Manager City of Dover Planning Department 15 Loockerman Plaza Dover, DE 19901 (302) 736-7196 _____________________________________________ From: O'Brien, Debbie Sent: Tuesday, October 7, 2025 8:25 AM To: Dr. G. Derrick Hodge <gdhodge@pcd-dover.org> <gdhodge@pcd-dover.org> Cc: Harvey, Tracey <tharvey@DOVER.DE.US> Subject: Renovations project Good morning, Dr. Hodge, In the process of doing the environmental review for your project, we realized that since the building was built prior to 1978, and the scope of work includes interior remodeling, it will need to be tested for lead-based paint by a qualified environmental company. The expense is eligible for reimbursement through CDBG; however, you will need to obtain 3 quotes before you can proceed. If lead-based paint is found in the area where the work is to be completed, mitigation measures to reduce, avoid, or eliminate adverse environmental impacts will be required before the project can be started. 90

Item 1. From: Scott Rifkin To: O"Brien, Debbie; G. D. Hodge, Ph.D. Cc: Nathaniel Alper Subject: Re: EXTERNAL: Re: 46 S Bradford Interior Renovation HUD ER Complete Date: Friday, January 23, 2026 10:01:11 AM Hi Debbie and Rev. Hodge, Our agreement requires payment before we convert and assign the Environmental Review (ER) in HEROS. We have completed the entry into HEROS and it is ready to be assigned as soon as payment is received. However, please let us know if this presents a hardship and we can discuss making an exception. Thanks, Scott On Fri, Jan 23, 2026 at 9:24 AM O'Brien, Debbie <dobrien@dover.de.us> wrote: Good morning, Yes, I received it. Thank you! Is this in HEROS? Sincerely, Debbie O’Brien, CPFO Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us 91

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: CDBG Renovation Reimbursement Request Date: Wednesday, June 10, 2026 2:52:52 PM Attachments: CDBG Renovation Reimbursement Request Cover.pdf Executed MFI Revised Contract.pdf MFI Proof of Payment.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Please reimburse People's Community Center in the amount of $40,000 for building renovations related to the Center for Workforce Development. Attached hereto are three supporting documents: 1. Cover letter detailing the expenditure; 2. Proof of payment by Dover Federal Credit Union; and 3. Renovations contract with MFI Construction Company. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Thank you, G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 92

46 South Bradford Item 1. Dover 19904 302.674.4178 A collaboration of community stakeholders who work to improve the quality of life in Downtown Dover. 10 June 2026 Ms. Deborah O’Brien, CPFO, MBA Community Development Manager City of Dover RE: PY25/FY26 CDBG Renovations Dear Ms. O’Brien, Please reimburse People’s Community Center for the following renovation expenditures, according to our contract with the City. 1. Renovation Costs: Reimbursement Requested: $40,000. Documentation Attached: Contract with MFI; proof of payment of $44,504.,04. Note: The total contract amount is $178,016.14. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted. G. D. Hodge, Ph.D. President of the Board of Directors 93

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Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: CDBG Renovation Reimbursement Request Date: Wednesday, June 10, 2026 3:00:00 PM Attachments: image001.png Dr. Hodge, Did you do an RFP or solicit sealed bids for this? Our purchasing policy requires anything over $50,000 to do one or the other. Don’t you have the invoices for Harvard or Kairo? I can at least get you the reimbursement for them, as well as AZ-RI. I still need to post the public notice, so let me know if you have any other smaller invoices that can be applied to the workforce development renovations. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Wednesday, June 10, 2026 2:52 PM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: EXTERNAL: CDBG Renovation Reimbursement Request WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Please reimburse People's Community Center in the amount of $40,000 for building renovations related to the Center for Workforce Development. Attached hereto are three 102

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Debbie Subject: EXTERNAL: Fwd: CDBG First Reimbursement Request Date: Friday, January 30, 2026 4:32:11 PM Attachments: First Reimbursement Detail.pdf CDBG Expenditures November-January.pdf AZRI Invoice.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto you will find the following documents: 1. Spread sheet detailing the reimbursable expenditures; 2. Bank statements showing the payments made; and 3. Invoice from Azri Consultants. Please therefore process a CDBG reimbursement for the amount of $17,100. Thank you, Derrick Hodge President of the Board of Directors People's Community Center 103

Item 1. People's Community Center CDBG Expenditures, November 2025-January 2026 Date Vendor Purpose Amount Total 5 November Harvard Environmental Lead Assessment $ 600 13 November Kario Environmental Lead Abatement $ 6,000 26 November Kario Environmental Lead Abatement $ 5,500 22 December Harvard Environmental Lead Re-Assessment $ 300 31 January Azri Consultants Tier 1 Environmental $ 4,700 $ 17,100 104

AZ-RI Item 1. P.O. Box 4706 919 W. 34th Street Baltimore, Maryland 21211 info@az-ri.com az-ri.com G.D. Hodge INVOICE 301 Peoples Church of Delaware January 15th, 2026 46 South Bradford Payment due by February 14th, 2026 Dover, Delaware 19904 Quantity Details Unit Price ($) Subtotal ($) 46 South Bradford Dover, Delaware 19904 Complete a HUD Environmental Review (ER) in accordance with 24 CFR Part 50 or Part 58 for CDBG grant funding. Project Name: 46 South Bradford Interior Renovation 1 HUD ENVIRONMENTAL REVIEW - CEST LEVEL 1,750.00 1,750.00 - Conducted by Environmental Scientist(s) with oversight by an Environmental Professional (EP). - Conducted in compliance with 24 CFR Part 58, 50, 51 and 55 as well as HUD MAP Guide (2021) as may be relevant. NOTE: Price is reduced by $1,000 because 106 Hist. Review determination is complete. 1 PHASE I ESA 2,950.00 2,950.00 - Conducted by an Environmental Scientist with oversight by an Environmental Professional (EP) in accordance with ASTM E1527-21. - Report provided by email in .pdf format USD Total $4,700.00 105 1/1

Item 1. From: O"Brien, Debbie To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: Fwd: CDBG First Reimbursement Request Date: Monday, February 2, 2026 8:34:00 AM Good morning, Dr. Hodge, Please send invoices for the Harvard Environmental and Kario Environmental payments. Also, I don’t see where AZ-RI was paid. Please provide a receipt or snipit of the bank statement showing where the $4,700 was paid. Thanks! Sincerely, Debbie O’Brien, CPFO Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Friday, January 30, 2026 4:32 PM To: O'Brien, Debbie <dobrien@dover.de.us> Subject: EXTERNAL: Fwd: CDBG First Reimbursement Request WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto you will find the following documents: 1. Spread sheet detailing the reimbursable expenditures; 2. Bank statements showing the payments made; and 3. Invoice from Azri Consultants. Please therefore process a CDBG reimbursement for the amount of $17,100. Thank you, Derrick Hodge President of the Board of Directors 106

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Debbie Subject: EXTERNAL: CDBG Reimbursement Request 1 Date: Thursday, April 9, 2026 4:17:13 PM Attachments: Award Letter.pdf First Reimbursement Detail.pdf AZRI Invoice.pdf Bank Transactions November-January.pdf Cancelled Checks.pdf Shower Repair Documents.pdf Dishwasher Invoice.pdf Dishwasher Credit Card Charge.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto are a number of documents related to expenditures of the block grant awarded to us by the City on 16 September 2025, and whose final contract was fully executed on 24 September. 1. Award Letter; 2. Spreadsheet Detailing the Construction and Repair-Related Expenditures; 3. Invoices, bank statements, and cancelled checks to support each of the 7 expenditures. All these expenditures were consistent with the initial grant application narrative and contract, and all are well supported by the above-referenced documents. I hope, therefore, that the City will reimburse us in the amount of $37, 273. These expenditures are all related to renovations of the physical space; we have not yet requested reimbursement of any of the $22,700 allotted to us for operations costs. Thank you, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 107

Item 1. People's Community Center Block Grant Reimbursement Request Date Cleared Vender Service Provided Amount 05 November Harvard Lead Paint Testing 600 13 November Kairo Lead Paint Abatement 6,000 26 November Kairo Lead Paint Abatement 5,500 22 December Harvard Lead Paint Re-Testing 300 04 February Azri Environmental Review 4,700 25 February Restaurant Store Dishwasher and Soap 6,173 2 March Woodard Shower Repair 14,000 Total Construction-Related Costs 37,273 The invoices for Kairo and Harvard were still not attached to this invoice. 108

AZ-RI Item 1. P.O. Box 4706 919 W. 34th Street Baltimore, Maryland 21211 info@az-ri.com az-ri.com G.D. Hodge INVOICE 301 Peoples Church of Delaware January 15th, 2026 46 South Bradford Payment due by February 14th, 2026 Dover, Delaware 19904 Quantity Details Unit Price ($) Subtotal ($) 46 South Bradford Dover, Delaware 19904 Complete a HUD Environmental Review (ER) in accordance with 24 CFR Part 50 or Part 58 for CDBG grant funding. Project Name: 46 South Bradford Interior Renovation 1 HUD ENVIRONMENTAL REVIEW - CEST LEVEL 1,750.00 1,750.00 - Conducted by Environmental Scientist(s) with oversight by an Environmental Professional (EP). - Conducted in compliance with 24 CFR Part 58, 50, 51 and 55 as well as HUD MAP Guide (2021) as may be relevant. NOTE: Price is reduced by $1,000 because 106 Hist. Review determination is complete. 1 PHASE I ESA 2,950.00 2,950.00 - Conducted by an Environmental Scientist with oversight by an Environmental Professional (EP) in accordance with ASTM E1527-21. - Report provided by email in .pdf format USD Total $4,700.00 109 1/1

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Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Debbie Subject: EXTERNAL: CDBG Operations Reimbursement Request Date: Friday, April 10, 2026 2:48:10 PM Attachments: First Reimbursement Detail.pdf Motor Vehicles Receipt.pdf Vital Statistics 1.pdf Vital Statistics 2.pdf Vital Statistics 3.pdf Vital Statistics 4.pdf Vital Statistics 5.pdf Green Card Replacement Receipt.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, The Center for Workforce Development has begun operations. be helping people who want to get back into the workforce to obtain their basic documents needed to work legally in the formal economy. Thus far we have spent $220 of the $22,700 allotted to us via our contract with the City. Attached hereto are document in support of those expenditures: cancelled checks to the Delaware Office of Vital Statistics (for birth certificates); the Department of Motor Vehicles (for a State Identification Card), and the Royal Thai Embassy (to replace a lost green card and passport, required to work legally). There is also a spread sheet detailing the expenditures and dates. Please process a reimbursement in the amount of $220, to be charged to the 2025 CDBG via our contract executed on 24 September 2025. Thank you, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 117

Item 1. People's Community Center Block Grant First Operations Reimbursement Request Date Cleared Vender Service Provided Amount 10 April Vital Statistics Birth Certificate 25 10 April Vital Statistics Birth Certificate 25 10 April Vital Statistics Birth Certificate 25 10 April Vital Statistics Birth Certificate 25 10 April Vital Statistics Birth Certificate 25 13 February DMV State Identification Card 40 1 April Royal Thai Embassy Lost Documents Replacement 55 Total Operations Costs $ 220 There were 7 pages of receipts/check copies attached. 118

Item 1. From: O"Brien, Debbie To: gdhodge@pcc-dover.org Cc: Duca, Sharon Subject: Follow-Up on Invoices and Grant Activities Date: Tuesday, April 28, 2026 10:59:00 AM Attachments: EXTERNAL CDBG Operations Reimbursement Request.msg People"s Community Center Invoices.msg image002.png Good morning, Dr. Hodge, For clarity and convenience, I’ve combined my response to both of your recent requests into this email. I’ve also attached your other request for reimbursement, along with my February 6 email outlining the documentation needed to process future invoices. My goal is to ensure we can move forward with reimbursement as smoothly as possible while staying within federal requirements. To begin, here is a summary of the current status of all City grant funds awarded: Project Activity / Scope of Service # Project Description Beginning Balance Paid Current Balance Renovations of areas in an existing church that 1 ARPA Round 1 Peoples Church 153,978.00 153,978.00 - will be utilized as a shelter for the homeless Support staff to meet the needs of the shelter, maintenance and utility cost for shelter operations, 2 ARPA Round 2 Peoples Church 63,288.00 63,288.00 - and the purchase of meals Staffing for social and prevention services for at risk persons, emergency shelter, beds and lockers, and transportation for homeless persons 3 ARPA Round 2 GKCC_c/o_PCC 60,675.45 12,038.00 48,637.45 in the city limits PY25/FY26 People's Comm. Ctr. Operating cost for maintenance & utilities for the 4 Shelter Operations 22,700.00 - 22,700.00 shelter PY25/FY26 People's Comm. Ctr. Renovations of a facility that services the 5 Renovations 40,000.00 - 40,000.00 homeless TOTAL 229,304.00 111,337.45 Regarding your reimbursement request for Project #5, I noted a few items that will need to be addressed before processing: The invoices from Harvard Environmental and Kairo Environmental were not included (as noted in my February 6 email). Please provide these at your earliest convenience. The dishwasher and shower expenses are not eligible under Project #5, as this project is limited to renovations associated with the Workforce Development Program. These items appear to fall under prior renovation activities and cannot be reimbursed under this project as currently structured. Once the remaining documentation is received, I will be able to process reimbursement in the amount of approximately $17,100. Regarding the invoice submitted for Project #4 ($220.00), the supporting receipts appear to relate more closely to Workforce Development Program activities rather than shelter operating costs for maintenance and utilities, which is the current scope of this project. As submitted, I’m not able to process reimbursement under Project #4. That said, I do want to help identify a path forward so that eligible costs can still be reimbursed. If you are planning to continue services such as the Workforce Development Program or meal program, we could discuss amending the scope of Project #4 to align with those activities as an eligible public service. This would allow certain expenses, such as program-related equipment and supplies, to be considered for reimbursement, provided they meet CDBG requirements and are properly documented. Lastly, I wanted to follow up on the 15% indirect cost included in the budgets and invoices. Could you please confirm whether you have a federally negotiated indirect cost rate? If you are using the de minimis rate, we would need to ensure that it is reflected in the subrecipient agreement before those costs can be reimbursed. I’m happy to set up a time to walk through any of this together. My goal is to ensure compliance while also helping you access all eligible funding available under your agreements. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Thursday, April 9, 2026 4:16 PM To: O'Brien, Debbie <dobrien@dover.de.us> Subject: EXTERNAL: CDBG Reimbursement Request 1 WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Attached hereto are a number of documents related to expenditures of the block grant awarded to us by the City on 16 September 2025, and whose final contract was fully executed on 24 September. 1. Award Letter; 2. Spreadsheet Detailing the Construction and Repair-Related Expenditures; 3. Invoices, bank statements, and cancelled checks to support each of the 7 expenditures. All these expenditures were consistent with the initial grant application narrative and contract, and all are well supported by the above-referenced documents. I hope, therefore, that the City will reimburse us in the amount of $37, 273. These expenditures are all related to renovations of the physical space; we have not yet requested reimbursement of any of the $22,700 allotted to us for operations costs. Thank you, ________________________________________________________________________________ 119

Item 1. 600 North King Street, Suite 300 Wilmington, DE 19801-3776 302.353.4144 Daniel A. Griffith Partner 302.357.3254 DGriffith@whitefordlaw.com March 23, 2026 Rev. Dr. G. Derrick Hodge People’s Community Church & People’s Community Center 46 South Bradford Street Dover, Delaware 19904 Re: Code Interpretation Decision Dear Reverend Hodge: The City has received a formal complaint concerning activities at the People’s Community Church & People’s Community Center located at 46 South Bradford Street, Dover, Delaware (”the Property”). The complaint alleges  The apparent expansion of a legal nonconforming use within an RG-1 zoning district;  Potential unpermitted change of use involving sheltering, feeding, medical, counseling, and youth-programming activities;  Life-safety, occupancy classification, and ADA compliance implications;  The expiration of temporary emergency authorizations without evidence of renewal or subsequent approvals. This letter provides an official interpretation of the Dover Zoning Code as it applies to that portion of the use at the Property that includes overnight sheltering.1 1 To the extent that the complaint alleges code violations at the Property, code enforcement issues will be handled by the City separately. This Code Interpretation Letter is limited to a determination regarding the permissive uses of the Property Whiteford, Taylor & Preston LLP | whitefordlaw.com | DC · DE · FL · KY · MD · NC · NJ · NY · VA *Whiteford, Taylor & Preston LLP is a limited liability partnership. Our Delaware offices are operated under a separate Delaware limited liability company, Whiteford, Taylor & Preston LLC 120

Item 1. March 23, 2026 Page 2 The Property is zoned RG-1 (general residential) and includes a church as a legal nonconforming use. The complaint alleges that the Property’s use has expanded beyond its legal nonconforming status. Under Article III, Section 2.11 of the Zoning Code, any use permitted in one-family residence zones is permitted in the RG-1 zone: Section 2. - General residence zones (RG-1 and RG-2). 2.1 Uses permitted. In a general residence zone, no building or premises shall be used, and no building or part of a building shall be erected, which is arranged, intended or designed to be used, in whole or in part, for any purpose, except the following: 2.11 Any use permitted in one-family residence zones. Under Article III, Section 1.14 a place or worship is a permissible, conditional use in the RG-1 zone and is subject to the approval of the planning commission: 1.14 The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in section 10.1 and to any specified requirements set forth below: (a) Places of worship, including parish houses; [and] schools, including nursery schools, kindergartens and day care centers in accordance with article 5, Supplementary Regulations, section 14. Child day care facilities; philanthropic and eleemosynary institutions; hospitals and sanitariums for general medical care; To the extent the Property includes, in addition to its otherwise permissible uses, a component of overnight sheltering, that component constitutes a conditional use requiring Planning Commission approval prior to operation. See, e.g., Zoning Code Section 10.1(g) (IO zone): “Emergency shelters and transitional housing.” Section 2.4(c)(ix) (RG-1 conditional use for bed and breakfast inns): “The stay of overnight guests shall be limited to 30 consecutive days.” In order to achieve compliance with these code provisions for overnight sheltering, the City requires that you: 1. File a conditional use application for the overnight sheltering component pursuant to Section 1.14; 2. Obtain any required site development plan or certificate-of-occupancy approvals associated with a change of use prior to operation. 30.10 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all 121

Item 1. March 23, 2026 Page 3 structures, development of recreation facilities, and prior to the issuance of certificates of occupancy for any change of use. 3. Coordinate with the City of Dover Planning Commission for hearing and action on the conditional use application. City of Dover Planning Commission. Until conditional use approval is obtained, the overnight sheltering component should not operate. Please contact the Planning Office to discuss timelines and application requirements. In addition, please note that, if the Planning Commission approves the conditional use application, this would be a change in occupancy classification. Plans from an authorized/licensed design professional would be required to be submitted to the Chief Building Inspector showing how code compliance will be achieved through local, state, building, and fire codes for the new occupancy. This submittal would need to be approved by the Chief Building Inspector:  ARTICLE III. - BUILDING CODE  Sec. 22-61. - Adopted. (d) The International Existing Building Code. That certain documents, three copies of which are on file in the Licensing and Permitting Office of the city, being marked and designated as "The International Existing Building Code 2009 Edition" as published by the International Code Council be and is hereby adopted as the Existing Building Code of the City of Dover in the State of Delaware for regulating and governing the repair, alteration, change of occupancy, addition and relocation of existing buildings, including historic buildings, as herein provided 2.0 Submittal of Plans 2.1 Requirement to Submit Plans 2.1.1 Plans, specifications, and other required construction documentation shall be submitted to the Office of the State Fire Marshal for review and approval. 2.1.1.1 Information provided on plans shall contain scale drawings and all specific technical details necessary to accurately perform a plans examination. 2.1.1.2 Any required or non-required fire protection system submitted for review are required to meet these regulations and the applicable NFPA code or standard as adopted or modified by these regulations. 2.1.2 Residential or commercial site plans, whether defined as a major or minor subdivision by a political subdivision's rule or regulations, shall be submitted to the Office of the State Fire Marshal for approval. Subdivision plans shall provide all information outlined in these regulations. 2.1.3 Building plans providing all information outlined in these regulations shall be submitted to the Office of the State Fire Marshal for review and approval prior to actual construction with respect to the following: 2.1.3.1 All new buildings and additions; 122

Item 1. March 23, 2026 Page 4 2.1.3.2 A building undergoing a change in occupancy; 2.1.3.3 A part of a building suffering damage from fire, explosion, or other cause; 2.1.3.4 All dwelling units when attached in units of 3 or more, to verify the fire rated design of the required separation wall between units; or 2.1.3.5 Plans must be submitted for a building undergoing alteration, renovation, or remodeling. This interpretation is based on the current Dover Zoning Code and the property’s RG-1 designation, and it addresses only the zoning compliance requirements related to the overnight sheltering component. If you have questions or wish to schedule a meeting, please reach out to the Planning Office. Very truly yours, /s/ Daniel A. Griffith Daniel A. Griffith DG:dag 123

Item 1. 600 North King Street, Suite 300 Wilmington, DE 19801-3776 302.353.4144 Daniel A. Griffith Partner 302.357.3254 DGriffith@whitefordlaw.com March 26, 2026 Rev. Dr. G. Derrick Hodge People’s Community Church & People’s Community Center 46 South Bradford Street Dover, Delaware 19904 Re: Deadline for Conditional Use Application Dear Reverend Hodge: On March 25, 2026, The People’s Community Church & People’s Community Center (“People’s Church”) received from my office on behalf of the City of Dover (“City”) correspondence in the nature of a code determination letter (“the Letter”). Among other things, the Letter advised that In order to achieve compliance with these code provisions for overnight sheltering, the City requires that you: 1. File a conditional use application for the overnight sheltering component pursuant to Section 1.14; 2. Obtain any required site development plan or certificate-of-occupancy approvals associated with a change of use prior to operation. 30.10 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all structures, development of recreation facilities, and prior to the issuance of certificates of occupancy for any change of use. 3. Coordinate with the City of Dover Planning Office for hearing and action on the conditional use application with the City of Dover Planning Commission.. Until conditional use approval is obtained, the overnight sheltering component should not operate. Please contact the Planning Office to discuss timelines and application requirements. Whiteford, Taylor & Preston LLP | whitefordlaw.com | DC · DE · FL · KY · MD · NC · NJ · NY · VA *Whiteford, Taylor & Preston LLP is a limited liability partnership. Our Delaware offices are operated under a separate Delaware limited liability company, Whiteford, Taylor & Preston LLC 124

Item 1. March 26, 2026 Page 2 This correspondence is to advise that the People’s Church will have fourteen (14) days from the date of its receipt of this correspondence to file the conditional use application referenced above. In the absence of the City’s receipt of that conditional use application, the City will commence enforcement proceedings. If you have questions or wish to schedule a meeting, please reach out to the Planning Office. Very truly yours, /s/ Daniel A. Griffith Daniel A. Griffith DG:dag 125

Item 1. From: Duca, Sharon To: O"Brien, Debbie; Melson-Williams, Dawn; Sass, Kay; Osika, Jason A.; Brown, Matthew; Kopp, Eddie L Subject: Fw: EXTERNAL: Winter Sanctuary Operations Date: Wednesday, April 22, 2026 11:08:33 AM FYI Sharon J. Duca,P.E., ICMA-CM City of Dover Acting City Manager Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android From: Duca, Sharon Sent: Monday, April 13, 2026 4:01:31 PM To: G. Derrick Hodge <gdhodge@pcc-dover.org> Subject: RE: EXTERNAL: Winter Sanctuary Operations Good Afternoon Dr. Hodge, Thank you for providing clarification regarding the sheltering operations during the cold weather months. In terms of the conditional use noted by the City Solicitor, the intent is to try to resolve the matter before next season. If you would like to discuss further please let me know. Thank you, SHARON J. DUCA, P.E., ICMA-CM ACTING CITY MANAGER City of Dover City Manager’s Office P.O. Box 475 Dover, Delaware 19903 Phone: 302-736-7005 Fax: 302-736-7002 E-mail: sduca@dover.de.us -----Original Message----- From: G. Derrick Hodge <gdhodge@pcc-dover.org> Sent: Monday, April 6, 2026 2:20 PM To: Duca, Sharon <SDuca@dover.de.us> Subject: EXTERNAL: Winter Sanctuary Operations WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. Duca, 126

Item 1. The City Solicitor informs me that we need to apply for a zoning variance in order to continue operations of People’s Community Center's Cold-Weather Emergency Sanctuary. However, that sanctuary only operates during the cold-weather months; we ceased operations for the season at 8am on 1 April of this year. Neither the Council nor the Solicitor seems to understand just who we are and what we do, despite my several presentations to the Council. Since we are closed for the season, no “enforcement action”, threatened by the Solicitor, will be necessary. Thank you, ________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 127

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: FY25/FY26 CDBG Operations Reimbursement Request Date: Friday, June 12, 2026 5:01:13 PM Attachments: Cover Letter.pdf Church Invoice Space.pdf PCC MOU.pdf Floor Plan Rented to PCC.pdf Occupancy Payments.pdf Retail Receipts.pdf Retail Purchase Detail Spreadsheet.pdf People"s Amazon Purchases Banking.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Please reimburse People's Community Center in the amount of $22,700 for expenditures allowed according to our sub-recipient agreement, and congruent with relevant federal and local procedure. 1. Occupancy and Utilities: $16,000. 2. Cleaning and Maintenance: $6,950.46. You will find the following supporting documents attached: 1. Cover letter detailing the expenditures; 2. Space-Use Invoice from People's Church to People's Community Center; 3. Memorandum of Understanding for space use and personnel cost sharing; 4. Floor plan showing square footage leased; 5. Banking statement showing occupancy payments; 6. Itemized retail receipts for cleaning and maintenance supplies; 7. Spreadsheet detailing retail purchases; and 8. Banking statement showing retail purchases. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center There were 120 pages attached to this - too many to be included in the packet. 128

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: FY25/FY26 CDBG Operations Reimbursement Request Date: Monday, June 15, 2026 3:22:00 PM Attachments: image002.png Good afternoon, Dr. Hodge, I left you a voice mail this morning. Just to recap, in the backup, there were some purchases that were made after March 31st, so those can’t be counted. Likewise, the occupancy can only be reimbursed through March. That brings the eligible expenses to $19,342.61. Do you want me to go ahead and process it without the rest, or do you have any other invoices that could be included? Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Friday, June 12, 2026 5:00 PM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: EXTERNAL: FY25/FY26 CDBG Operations Reimbursement Request WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Please reimburse People's Community Center in the amount of $22,700 for expenditures allowed according to our sub-recipient agreement, and congruent with relevant federal and local procedure. 129

Item 1. 1. Occupancy and Utilities: $16,000. 2. Cleaning and Maintenance: $6,950.46. You will find the following supporting documents attached: 1. Cover letter detailing the expenditures; 2. Space-Use Invoice from People's Church to People's Community Center; 3. Memorandum of Understanding for space use and personnel cost sharing; 4. Floor plan showing square footage leased; 5. Banking statement showing occupancy payments; 6. Itemized retail receipts for cleaning and maintenance supplies; 7. Spreadsheet detailing retail purchases; and 8. Banking statement showing retail purchases. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 130

Item 1. From: G. D. Hodge, Ph.D To: O"Brien, Deborah Subject: Re: EXTERNAL: FY25/FY26 CDBG Operations Reimbursement Request Date: Monday, June 15, 2026 3:33:58 PM I am out of the office today, because it’s my day off. But I will fix it tomorrow and resubmit. Thank you. Sent from my iPhone On Jun 15, 2026, at 3:22 PM, O'Brien, Deborah <dobrien@dover.de.us> wrote: Good afternoon, Dr. Hodge, I left you a voice mail this morning. Just to recap, in the backup, there were some purchases that were made after March 31st, so those can’t be counted. Likewise, the occupancy can only be reimbursed through March. That brings the eligible expenses to $19,342.61. Do you want me to go ahead and process it without the rest, or do you have any other invoices that could be included? Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us <image002.png> From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Friday, June 12, 2026 5:00 PM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: EXTERNAL: FY25/FY26 CDBG Operations Reimbursement Request WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, Please reimburse People's Community Center in the amount of $22,700 for expenditures allowed according to our sub-recipient agreement, and congruent with relevant 131

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: CDBG Operations Reimbursemenrt Date: Wednesday, June 17, 2026 1:19:10 PM Attachments: Exterminator Treatments.pdf Exterminator Invoices.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, I understand that a few of the expenditures for which we requested CDBG reimbursement are not eligible. I therefore submit an additional request, for extermination of insect infestations totaling $4,324. The following documents are attached: 1. Invoices from the extermination company; and 2. A spreadsheet that details and totals the amounts. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Respectfully submitted, ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 132

Item 1. Insect Infestation Mitigation Charges People's Community Center Shelter DATE AMOUNT INVOICE 08/07/2025 $225 #45737 08/26/2025 $225 #45825 09/18/2025 $604 #46275 09/26/2025 $80 #46230 10/31/2025 $80 #46231 11/25/2025 $80 #46232 12/18/2025 $80 #46233 01/09/2026 $600 #47574 01/22/2026 $500 #47585 01/28/2026 $80 #46234 02/09/2026 $400 #47789 02/13/2026 $165 #47960 02/26/2026 $350 #47957 02/26/2026 $300 #48019 03/12/2026 $350 #48160 03/12/2026 $125 #48161 03/27/2026 $80 #46236 $4,324 There were 45 pages of invoices attached to this, but no proof of payment. 133

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: CDBG Operations Reimbursemenrt Date: Wednesday, June 17, 2026 2:04:00 PM Attachments: image002.png Thank you, Dr. Hodge, Do you have the proof of payment? They might have sent monthly statements, showing what was paid and what was charged. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Wednesday, June 17, 2026 1:18 PM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: EXTERNAL: CDBG Operations Reimbursemenrt WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, I understand that a few of the expenditures for which we requested CDBG reimbursement are not eligible. I therefore submit an additional request, for extermination of insect infestations totaling $4,324. The following documents are attached: 1. Invoices from the extermination company; and 2. A spreadsheet that details and totals the amounts. 134

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: CDBD Operations Reimbursement Date: Wednesday, June 17, 2026 3:46:39 PM Attachments: Exterminator Treatments Version 2.pdf Proof of Payments.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, I have re-organized our pest-extermination reimbursement request, now based on dates and amounts paid rather than invoices. To the invoices previous transmitted to you, please add the following: 1. New spreadsheet detailing the checks paid, their dates of issue, and amounts. 2. Bank records showing each check and its endorsement. The new total to be reimbursed is $4,625. Please do let me know if any balance remains in the grant, and I will submit documentation for plumbing repairs during shelter season. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. We are committed to being in full compliance with both federal and city requirements. Thank you for your patience as we stumble through the process! ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 135

Item 1. Insect Infestation Mitigation Charges People's Community Center Shelter DATE AMOUNT CHECK 12/28/2026 $160 2187 01/11/2026 $80 2196 01/31/2026 $1,100 2211 02/15/2026 $400 2223 03/16/2026 $895 2243 03/16/2026 $400 2241 04/13/2026 $555 2259 05/24/2026 $730 2275 05/31/2026 $305 2278 $4,625 There were 9 pages of copies of checks attached to this, but no matching invoices. 136

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: CDBD Operations Reimbursement Date: Wednesday, June 17, 2026 4:22:00 PM Attachments: 1643_001.pdf image003.png Good afternoon, Dr. Hodge, It would probably be a good idea for you to revise the attached according to the new when you resubmit. In addition, your ARPA balance remaining is below: Greater Kent ROUND 2 Date Coalition/PCC G/L Beginning $60,675.45 Account balance 20020 10/23/2025 $12,038.00 20020 06/17/2026 $32,426.48 Total spent to $44,464.48 date Ending Balance $16,210.97 % spent 73% Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Wednesday, June 17, 2026 3:46 PM To: O'Brien, Deborah <dobrien@dover.de.us> 137

Item 1. Subject: EXTERNAL: CDBD Operations Reimbursement WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, I have re-organized our pest-extermination reimbursement request, now based on dates and amounts paid rather than invoices. To the invoices previous transmitted to you, please add the following: 1. New spreadsheet detailing the checks paid, their dates of issue, and amounts. 2. Bank records showing each check and its endorsement. The new total to be reimbursed is $4,625. Please do let me know if any balance remains in the grant, and I will submit documentation for plumbing repairs during shelter season. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. We are committed to being in full compliance with both federal and city requirements. Thank you for your patience as we stumble through the process! ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 138

This is the revised invoice that was finally approved for reimbursement (not including the Amazon or Exterminator receipts. Item 1. 46 South Bradford Dover 19904 ··,' Reople·s .. 302.674.4178 • Communi�y i . A collaboration of community stakeholders who work to improve Cen�er the quality of life in Downtown Dover. 12 June 2026 Ms. Deborah O'Brien, CPFO, MBA Community Development Manager City of Dover RE: PY25/FY26 CDBG Operations Dear Ms. 0' Brien, Please reimburse People's Community Center $22,700 for the following expenditures, according to our contract with the City, our M.O.U. with the building owner, and applicable federal and local statute: ('\ \3;000 .oo �CltJ. l. Occupancy and Utilities: $1"'6,QQ_o.oo. Documentation Attached: ■ Invoice from People's Church to PCC; ■ Memorandum of Understanding between PCD and PCC; ■ Floor plan showing the rented space; and ■ Banking statement. Note: The occupancy cost billed to this particular grant is only a small portion of the actual cost of space specified in the MOU. 2. Cleaning and Maintenance:� °J ,7 00 .00 �O..& Documentation Attached: ■ Itemized retail receipts; Co ,'3 l\�. (o ( ■ Spreadsheet detailing each expenditure; and ■ Banking statements .. 't E'>'-+e,rn\ (\a..+or ·, A\JO ,.C,JLS 3,, ?)57. 39 139

Item 1. 140

Item 1. 141

This revision did not change the amount reimbursed for exterminator invoices, but it did cause me to have to re-reconcile and revise my disbursement attachment. Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Deborah Subject: EXTERNAL: Extermination Payments Date: Thursday, June 18, 2026 2:24:40 PM Attachments: Exterminator Treatments Revised.pdf Supplemental Check Images.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. O'Brien, This week I sent you a reimbursement request for pest extermination expenditures. Unfortunately, my earlier request included invoices for services outside of the eligible date range. I apologize for the unnecessary work I gave you! Attached hereto is a corrected request, with the ineligible dates deleted. A few new payments have been added. I also added to the detailed spreadsheet the specific invoices for which each check was in payment, and the dates of service and reflected in the invoices. I think that you will find this spreadsheet very helpful in organizing and verifying. The retail service invoices were transmitted to you earlier this week. Thus, attached hereto are the following documents supporting a reimbursement in the amount of $4,019: A revised spreadsheet detailing the dates of service and payments; and Supplemental check images. I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. Thank you again for your continuing help! ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 142

Item 1. Insect Infestation Mitigation Charges People's Community Center Shelter Check Date Amount Invoice Dates of Service Check # 08/31/2026 $225 45825 26 Aug 2078 11/02/2026 $604 46275 18 Sep 2130 10/13/2026 $80 46230 26 Sep 2108 12/28/2025 $160 46232; 46233 25 Nov; 18 Dec 2187 01/11/2026 $80 46231 31 Oct 2196 01/31/2026 $1,100 47574; 48585 9 Jan; 22 Jan 2211 02/15/2026 $400 47789 09-Feb 2223 46234; 47957; 47960; 28 Jan; 26 Feb; 13 Feb; 03/16/2026 $895 2243 48019 26 Feb 04/13/2026 $475 48160; 48161 12 Mar; 12 Mar 2259 $4,019 Notes: 1. Check #2259 was in the amount of $555; in included service for a date outside the reeimburseable range, so the request is for only part of the amount of that check. 143

Item 1. From: G. D. Hodge, Ph.D To: O"Brien, Deborah Subject: EXTERNAL: Re: CDBG operations project Date: Thursday, August 13, 2026 4:41:38 PM WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. I have been on sabbatical and out of town since 1 July, but I will try to get to this as soon as I can, since you are on a deadline. Sent from my iPhone On Aug 13, 2026, at 4:20 PM, O'Brien, Deborah <dobrien@doverde.gov> wrote: Good afternoon, Dr. Hodge, I’m working on the closeout report for the $22,700 expenditure and need to know how the money assisted the community from 7/1/2025 – 3/31/2026. I’m attaching a template for your convenience, to show you what I’m looking for. Just fill out the sections you can to the best of your ability, and please send it back as soon as possible. I need to provide this information in the Consolidated Annual Performance Evaluation Report (CAPER) for public comments by September 9th. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Department of Planning, Inspections & Community Development City of Dover (P) 302-736-7175 (F) 302-736-4217 <Picture (Device Independent Bitmap) 1.jpg> Thank you for your email. Please be advised that the City of Dover email domain has changed to @doverde.gov as part of our ongoing efforts to improve communications. Our new domain is part of a long-range initiative to increase security and by switching to a .gov domain it provides further assurance to the public that the communications received from @doverde.gov is official, trusted information. Messages sent to our old email addresses will still be received until the conversion is completed. Kindly update your records accordingly, we appreciate your attention to this update. <CDBG Subrecipient PY 2025 Annual Report.docx> 144

Economic Development Application 1. Item 1. Workforce Development Program Launch 14-months: 1 December 2025 - 31 December 2026 Version: 5 October 2025 Sources Block Grant 22,700 City ARPA III 10,000 Dover Economic Development 47,363 80,063 Occupancy Outfit (Furniture and Equipment) 8,000 Rent and Utilities 13 months * $1000 13,000 21,000 Staff Coordinator 20 hours/week x $22 25,520 Center Director 13 months x 500 6,500 32,020 Program Transportation 3,000 Identity Documents (SS Card, DL, Birth Certificate) 2,000 Partner Costs: Expungements, Financial Literacy 3,000 GED Tests 5,600 Unanticipated Expenses 3,000 Events 1,500 16,600 Total Direct Costs 69,620 Indirect Costs 15% of $69,620 10,443 Total Project Cost 80,063 145 39

Item 1. COUNCIL COMMITTEE OF THE WHOLE MEETING FEBRUARY 26, 2026 PAGE 11 these existing programs might be a more effective approach and stated that partnerships and collaboration with organizations already providing these services could be more efficient. He also noted that the People's Church had previously received significant funding from the city, including funds during the COVID-19 pandemic, and stated that he was concerned about providing additional funding without seeing measurable outcomes. Mr. Boggerty concluded by stating that, based on the concerns raised during the meeting and the matters that had recently come to light, he would not support the request at this time until those issues were resolved. Mr. Lewis stated that he agreed with the comments made by Council President Neil. He noted that when the matter had previously come before the committee, there were issues with the application. He referenced an email sent to council members by Mrs. Francis Perry, which raised concerns regarding possible misrepresentation of information in the application, including references to veterans. Mr. Lewis further stated that, to his understanding, the Veterans Affairs Department already operates its own workforce development programs. He indicated that the concerns raised in the email were significant and contributed to his position on the matter. Additionally, Mr. Lewis stated that he believed the proposal would duplicate existing services, noting that the Department of Labor already provides workforce development programs. He reported that he had spoken with representatives from the Department of Labor, who indicated that they already offer a range of programs available to assist homeless individuals seeking employment and job training. Based on these concerns, Mr. Lewis stated that he would not support the funding request. Responding to Mr. Neil, Mr. Hugg stated he was not aware of a recent decision from the solicitor and that no response had been received to the solicitor’s letter to Mr. Baird. He noted that staff were reviewing several zoning issues, particularly regarding building uses that were inconsistent with current zoning. He reported that, following a meeting with planning, code enforcement, the fire marshal, and emergency management staff, serious violations relating to building use and condition were identified. Mr. Hugg recommended that the matter not proceed at this time. He acknowledged that a potential legal risk existed due to zoning issues. Pastor Hodge introduced Pastor Grimes of Solid Rock Baptist Church and Harold Stafford, founding director of the HELP Initiative and former Delaware Secretary of Labor, noting that Mr. Stafford served on the board to guide workforce development efforts. He stated there appeared to be three main issues and noted several factual misunderstandings. He emphasized that all parties shared a common goal of reducing street homelessness, supporting individuals in stabilizing their lives, and protecting property values. Pastor Hodge clarified that the economic development application was unrelated to the church’s shelter operations, which had historically provided emergency winter housing for the homeless. He described the workforce development program’s target population as individuals seeking to re-enter the workforce or stabilize their lives, and emphasized that the program was not intended to duplicate existing services, including those for veterans, but rather to operate through 146

Item 1. COUNCIL COMMITTEE OF THE WHOLE MEETING FEBRUARY 26, 2026 PAGE 12 partnerships with organizations such as Neighborhood Partners and the Delaware Department of Labor. He noted that funding had been secured to renovate a segregated space for program activities, including workshops, computer access, and vocational assessments. Dr. Sudler stated that the proposed program primarily served as a mediator to connect participants with existing services and occasionally host workshops, rather than providing a unique or differential advantage in workforce development. He noted that partner organizations, including Neighborhood Partners and Solid Rock Baptist Church, already had space to host workshops, and questioned the necessity and amount of funding requested. He emphasized support for housing and homeless services, including assistance for vulnerable populations, but expressed concern that unresolved compliance issues, such as zoning, health, or code violations, needed to be addressed before additional city funding could be considered. Dr. Sudler concluded that, given current budget constraints and existing community services, approval of economic development funds at that time was not feasible, and that any proposal would need to demonstrate a clear, extraordinary advantage to justify funding. Pastor Hodge stated that the program provided an advantage through partnerships and affirmed that the organization was in compliance with health and code regulations. Mr. Neil expressed concerns that, despite claims of compliance, the city could be held liable if legal action arose, noting that the property’s current use did not align with zoning and code requirements. He cited multiple detailed letters from residents reporting that activities at the location, such as feeding 75–100 people nightly, were negatively impacting the surrounding residential area, including property damage and quality-of-life concerns. He emphasized that while the program’s goals were positive, the same services could be provided at alternative locations without affecting local homes, and that the city could not defend noncompliant uses. Pastor Hodge stated that having a satellite location in the neighborhood would increase accessibility for individuals who might not travel to other sites, such as Blue Hill Mall, due to psychological or logistical barriers. He noted that situating services locally could facilitate workforce readiness assessments for populations less likely to access distant locations and asked Mr. Stafford to confirm this point. Mr. Harold Stafford stated that he was the co-founder and board president of the HELP Initiative in Dover, which had provided services to over 20,000 residents since its founding. He noted he was not speaking in his former capacity as Delaware Secretary of Labor. He explained that the organization supported Pastor Hodge’s workforce development program by supplementing services, providing funding for pre-apprenticeship positions, and partnering with vocational schools to train and employ participants, including individuals recently released from correctional facilities. Mr. Stafford emphasized that establishing a satellite location in the neighborhood would increase access to workforce development services for populations unlikely to travel to other sites, aligning with past efforts to bring services directly into the community. Responding to Mr. Neil, Mr. Will Grimes, Pastor of Solid Rock Baptist Church, stated that the first floor of the CURE building housed Restore Central Dover, providing community 147

Item 1. From: O"Brien, Debbie To: gdhodge@pcc-dover.org Cc: O"Brien, Debbie Subject: FW: City of Dover CDBG grant application Date: Thursday, January 29, 2026 3:53:00 PM Attachments: Sub-Recipient Grant Application-PY26.pdf Sub-Recipient Grant Application-PY26.docx Importance: High Good afternoon, Dr. Hodge, I’m just following up on this application request I sent last month. I need to get all of these in asap. See below for the attachments. Sincerely, Debbie O’Brien, CPFO Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us _____________________________________________ From: O'Brien, Debbie Sent: Wednesday, December 31, 2025 4:17 PM Cc: Duca, Sharon <SDUCA@DOVER.DE.US> Subject: City of Dover CDBG grant application Good afternoon, Attached, you will find the application for CDBG funds for Plan Year 2026. Please complete 148

Item 1. and return the application by January 30th for the upcoming year’s CDBG allocation. Please let me know if you have any questions or concerns, and please forward this to anyone in your organization that needs to be aware. Thank you! Sincerely, Debbie O’Brien, CPFO Community Development Manager City of Dover 15 Loockerman Plaza Dover DE 19901 (302) 736-4239 149

Item 1. From: G. D. Hodge, Ph.D. To: O"Brien, Debbie Subject: EXTERNAL: Community Development Block Grant Date: Tuesday, February 17, 2026 8:34:18 AM Attachments: 2026-2027 Application.pdf Hodge CV.pdf PCC Determination Letter.pdf WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Debbie, Attached hereto are: Sub-Recipient Grant Application; Hodge Curriculum Vitae; and IRS Determination Letter. Thank you for your patience! Derrick ___________________________________________________________________________________________ G. D. Hodge President of the Board of Directors, People's Community Center 150

Item 1. CITY OF DOVER PY 2025-2029 Multi-Year CDBG GRANT APPLICATION FORM PY2026 1. General Applicant Information A. Name of Organization: People’s Community Center Address: 46 South Bradford Phone Number: 674.4178 B. Name, position and signature of person submitting application: G. D. Hodge President of the Board of Directors Name and position of authorizing official: G. D. Hodge President of the Board of Directors C. Name, address and phone number of Contact Person (if different from B above): Not applicable. D. Activity: Workforce Development and Neighbors in Need Amount Requested: $77,300 Source of Matching Funds: Grant-in-Aid; private individual community donations 151

Item 1. City of Dover, Delaware 2. Low/Moderate-Income Benefit: The amount of benefit to low-and-moderate-income persons must be calculated for each activity as described below. May be estimated as long as at least 51% of the population being served is low to moderate income. 2. Total 3. L/M 4. % L/M 6. Amount 5. Amount Activity Persons Persons Persons L/M Requested Served Served Served Benefit A. Free Store 2400 2400 100% $14,500 $14,500 B. Vocational Rehabilitation 140 140 100% $40,000 $40,000 C. Case Management 300 300 100% $22,800 $22,800 Source of Data: All data is collected by scanning barcodes into our new software system called Charity Tracker. The numbers in the chart above are 12-month extrapolations based on the numbers served in the first ten weeks of the shelter season, as detailed below. A. Vocational Rehabilitation: Of the 151 men whom we housed from 1 December 2025 until 15 February 2026, 73 (almost half) expressed a desire to return to the formal workforce. (Persons with untreated mental illness or active substance use were not offered entry into the Workforce Development program). Of those 73, 11 need general equivalency diplomas, 17 need expungements, 19 financial literacy, 8 want computer training, and 58 want specific job training and placement. B. Free Store: We serve 20 persons per day, 3 days per week, for 40 weeks per year. We thus distribute groceries, clothing, and household items to 2,400 families per year. From 1 December 2025 until 15 February 2026, we distributed $10,878 to 161 distinct persons, 19 of whom were children and 28 of whom were elderly. C. Case management: From 1 December 2025 until 15 February 2026, we have housed 151 distinct men, 30 of whom were elderly. 41 of these – or approximately 1/3, were current or past users of illicit substances. Another 36 were persons with a history of mental illness or cognitive disability (or both). Thus, over half of our guest need case management services to help them get into stable housing, medical treatment, and employment. 152

Item 1. City of Dover, Delaware 3. Management Capacity A. List the person to be responsible for administering the CDBG Project: Sub-Recipient Personnel Title(s) G. Derrick Hodge President, Board of Directors B. Attach resumes, audits, 501(c)(3) status and other supporting documentation for the organization which establishes the capacity of the personnel above to effectively manage a CDBG sub-recipient project. 4. Application Work Plan Each proposed program activity must address each of the following areas through plan year 2026. Items C through H will only need to be completed for the current fiscal year. Attach a mission statement and purpose of your organization. A. Each program activity must be addressed separately. Program activities must be listed in order of priority with the program activity of highest priority first. This order of priority for program activities must be followed on all forms contained in this application. B. Each program’s activity must be fully described. For rehabilitation programs, this description must include the number of units to be rehabilitated, rental properties to be rehabilitated, any special population groups the rehabilitation program will address, the target area, and the need for the rehabilitation activity. C. Provide a timetable showing monthly milestones for completion of each activity. D. Attach drawings plans or other documentation necessary to describe program activities. E. Describe each activity’s conformance with the goals and objectives of the City’s Consolidated Plan. Activity A. The Free Store. Priority Need 1 – HP1 and 2: Homelessness Prevention. As the need for food and shelter has exploded over the past few years, so has the demand for groceries and clothing. We receive massive donations of clothing and dry goods, but our capacity to process and distribute these donations is limited by our physical plan and by the lack of volunteers. Since the clothing and grocery distribution programs are unfunded, we have relied exclusively on volunteer labor. 153

Item 1. City of Dover, Delaware About eighteen months ago, we were becoming overwhelmed with the volumes of both the donations and the demand. We could not process the donations fast enough, and the dark space we had dedicated to the clothing pantry was stuffed beyond capacity. So we decided to convert a new space, on the main floor of the building and with bright windows, into the “Free Store.” We wanted people to feel good when they come to get what they need, and we needed a more organized system. The Free Store organizes everything just like a retail sore: merchandise is neat, sorted, and hung on racks. The atmosphere is pleasant, so shoppers don’t mind spending time. The space contains of one large room with groceries, household items, and adult clothing, and a smaller room with children’s clothing, shoes, and toys. Every day that we re open, we distribute approximately $500 of clothing, groceries, and kitchen goods (primarily) to housed women and children in the neighborhood. Providing decent clothing and groceries to neighborhood families will relieve a small amount of pressure on their household budgets, thus enabling them to pay rent and utilities with less stress. In this way, our work supports the City’s Consolidated Plan commitment to help people with very low incomes from becoming homeless or returning to homelessness (AP-65 Homeless and Other Special Needs Activities – 91.220(i)). Further provision for this type of assistance is described on page 110 of the Consolidated Plan, in the paragraph titled “Actions planned to reduce the number of poverty-level families”. What we urgently need is a store manager. Our volunteer base is overwhelmed and ill equipped for the management task. We need a paid position to organize, staff, and supervise the store operations. This position will pay $15 per hour for 20 hours per week, for forty-five weeks per year. Thus, the annual cost will be $13,500 plus $1,000 for payroll taxes. Unrestricted, individual donations to the Community Center will pay rent and utilities for the Free Store, if CDBG pays the personnel cost of $14,500. The grant review committee needs to know that the Free Store manager will be one of our clients. Part of our program model is that we help people get back on their feet and into more stable housing and employment. Ten of our twelve staff members are formerly or currently homeless, or addicts in early recovery. Those guests and volunteers who prove to be responsible and capable are given duties of increasing responsibility. Thus, the pay that the manager will receive is not only to organize the store so that neighborhood can stay escape the risk of homeless, but that position itself will contribute to our workforce development goal. 154

Item 1. City of Dover, Delaware Activity B. Vocational Rehabilitation. Priority Need 1 – PF 4: Facility Improvements. We seek not only to keep people alive, but to contribute to the wellbeing of the entire neighborhood. We have noticed that about a third of our over-night guests are currently employed, so we built new showers, washer-dryers, and toilets so they could go to work fresh each day. Perhaps another third of our guests would like to get back into the workforce, but they need help. We are in process of forming partnerships with the Delaware Department of Labor, NeighborGood Partners, and various area non-profit organizations, to improve the employability of our guests. The Department has an excellent program for identifying skills and deficits, and ushering people back to work; NeighborGood Partners will provide financial literacy training; the Apex Program will provide expungements; and the technical school district will provide GEDs. We want our guests to connect to that help, because we believe that this would reduce the number of people who are homeless and whose presence frustrates business who look forward to a revitalized downtown. But some folks need an additional bridge, before they can plug-into formal State programs. We want to offer a satellite site to provide a pleasant and nearby place for our guests to connect to personnel and programs to help them become employable. We feel that the Consolidated Plan understates the problem, and overstates resources currently available to help (e.g., MA-30 Homeless Facilities and Services – 91.210(c) and MA-35 Special Needs Facilities and Services – 91.210(d)). People’s Community Center offers its expertise in the community, the trust of its most marginalized residence that we have earned over the years, and its significant physical plant, to the City’s planners to aid in its downtown revitalization work. To do this work, we need to continue to renovate our space. A sub-recipient grant in the 2025 cycle allowed us to complete led-paint abatement, a Tier One environmental study, and some of the building renovations. But we need to continue this renovation work, and our HVAC system failed in February 2026. Architectural and engineering plans from Becker Morgan are attached hereto, as is a pricing document (bed) from Delmarva Veteran Builders. Since all four floors of the building will benefit from the new HVAC system but the enter for Workforce Development only occupies the basement, we believe that only 5% of the total estimated cost ($40,000) be provided by CDBG. We will provide 95% of the cost from other sources. In summary: This activity draws upon two significant existing assets – our experience with the chronically underemployed and homeless populations, and the States’s programs in vocational rehabilitation (via the Department of Labor and Delaware Technical and Community College) – to enable the City to 155

Item 1. City of Dover, Delaware proceed with its consolidated plan with less unemployable people in the streets and less reliance on the underground economy for survival. We request 5% of the estimated cost, or $40,000. Activity C. Case Management. Priority Need 1 – HP1 and 2: Homelessness Services and Prevention. As stated above, we want to do more than merely keep people alive; we want to help them move into a better place, with stable housing, financial literacy, health care, and addiction treatment (when appropriate). To do that, we need professional case workers. Some service provision is being done by our current Peer Counselor, but we need a more broadly trained psychiatric nurse practitioner. At the beginning of the2025-2026 shelter season, we noticed a significant shift as compared to previous years: a smaller portion of our nightly guests are substance abusers, and a larger portion are persons with other mental illnesses. There is an urgent need for counseling, case management, and psychiatric medical care. This work would enable very low-income neighborhood residents to connect with job training, get social security numbers and Medicaid, addiction counseling, financial literacy, or anything else they need in order to get our of homeless or avoid becoming homeless. This work is consistent with the goals articulated by AP-65 Homeless and Other Special Needs Activities – 91.220(i). We have begun a conversation with Delaware State University about providing a training site for MSW students. If CDBG will support part-time stipends for one social work stupent, the University will provide the supervision. In this way, the funds will not only help the very-low income people we work with, but also DSU students. We envision stipends for 20 hours per week, paid at $16 per hour, for 40 weeks per year. The total stipend would be $12,800 per year. The psychiatric nurse practitioner, who is already working with us, is able to bill Medicaid for her services. For those guests who do not yet have Medicaid, we would need to pay her at the rate of $50 per session. Five sessions per week for 40 weeks would cost a total of $10,000 (as a contract payment, there would be no employer FICA expense). Through Grant-in-Aid and unrestricted individual donations, People’s Community Center will provide the office space if CDBG will pay the contract cost. 156

Item 1. City of Dover, Delaware 5. Each application should also describe any efforts to coordinate with businesses regarding the development of the community as it affects low/moderate-income residents of the area. Our model is collaborative; we do not have the expertise in-house to best utilize grant funds and serve the needs of those who struggle. Hence, our goal is to connect to others who do have experience and expertise. We build partnerships with other non-profits, governmental bodies, and local donors, to make downtown a more pleasant and livable space. In addition to the partnerships already noted, Dr. Hodge sits on the Steering Committee of Restoring Central Dover, an initiative of NeighborGood Partners. Two members of the Delaware House of Representatives and two members of the Dover City Council sit on the Board of Directors. Finally, two members of our Board of Directors are key members of the downtown property owners group, who meet regularly to discuss the problems of homeowners in a distressed neighborhood and how we can, collaboratively, improve the quality of life for renters, homeowners, and homeless. 6. Have you received a sub-recipient grant from the previous funding year? Yes. If yes, give the total amount $66,700. 157

Item 1. From: O"Brien, Debbie To: "G. D. Hodge, Ph.D." Subject: RE: EXTERNAL: Community Development Block Grant Date: Friday, February 20, 2026 2:53:00 PM Attachments: image002.png Good morning, Dr. Hodge, Thank you again for submitting the PY2026 CDBG application and for the impactful work your organization is doing in the community. As I work through the review process, I’ve identified a few areas where some additional detail or supporting documentation would be helpful to ensure the application meets HUD requirements. To make this as easy as possible, I’ve outlined these items below as a checklist that we can attach to the application. Speaking of attachments, I will need the engineering plans showing what percentage of the building will be used for each activity and the pricing document from Delmarva Veteran Builders that were mentioned in the application. Items Requested for Clarification / Attachment: 1. Low/Moderate-Income (LMI) Documentation Brief description of how income eligibility is determined and documented for program participants Any intake forms, tracking methods, or tools used to verify LMI status Estimate which programs the participants will use and how many times throughout the year 2. Budget Detail and Cost Allocation A basic line-item breakdown for each activity (personnel, contracts, and other direct service delivery costs) Clarification of how shared costs (such as HVAC improvements) are allocated to CDBG-eligible activities – specific goals and costs identified Provide a timetable with monthly milestones for completion of each activity 3. Free Store – Staffing and Operations A simple breakdown of the store manager’s weekly responsibilities (including time spent on preparation, inventory, and volunteer coordination outside open hours) Clarification of the difference between operating weeks (40) and requested staffing weeks (45) 4. Case Management – Services and Tracking A short outline of the specific case management services provided (e.g., housing placement, benefits enrollment, coordination of care, etc.) Description of how participant progress and outcomes are tracked Clarification of the type of client data collected (e.g., income status, demographics, housing status) and the system used for reporting 5. Vocational Rehabilitation – Program Structure A short outline of the specific vocational rehabilitation services provided Clarification on how participants will be reached and engaged outside of the shelter season 158

Item 1. (December–March) Additional detail on how services will be delivered year-round Please bear in mind that CDBG funds may support only those costs that are a direct service delivery cost of a public service activity in accordance with 24 CFR 570.201(e), apart from your renovation plans. I’m happy to discuss any of the above if it would be helpful. Please don’t hesitate to reach out. Sincerely, Debbie O’Brien, CPFO Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Tuesday, February 17, 2026 8:32 AM To: O'Brien, Debbie <dobrien@dover.de.us> Subject: EXTERNAL: Community Development Block Grant WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Debbie, Attached hereto are: Sub-Recipient Grant Application; Hodge Curriculum Vitae; and IRS Determination Letter. Thank you for your patience! 159

Item 1. From: G. Derrick Hodge To: Duca, Sharon Cc: Anderson, David; O"Brien, Debbie Subject: EXTERNAL: Renovations at People"s Community Center Date: Monday, April 6, 2026 2:33:07 PM WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. Duca, The governor’s office has funded a renovation project in the basement of People’s Church, in order to convert one large space into private offices and a conference room, for training and case management, Becker-Morgan has drawn the architectural plans for the new space, and lead-paint abatement and a tier-one environmental review have already been accomplished. Thus, we are almost ready-to-go. But before we even apply for a construction permit, the City Councilor of our neighborhood, David Anderson, recommended that we have a meeting with you and with our developer, to ensure that we are compliant in all other respects. When would be a convenient time for us to meet? Thank you, ________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 160

Item 1. From: O"Brien, Deborah To: "G. D. Hodge, Ph.D." Cc: Duca, Sharon; Lewis, Phillip Subject: 5/26/26 meeting follow up Date: Wednesday, May 27, 2026 12:56:00 PM Attachments: image003.png image004.png Good afternoon, Dr. Hodge, To follow up on our discussion yesterday, I wanted to summarize the key points that were discussed regarding the ARPA and CDBG-funded activities involving People’s Church of Dover (PCD) and People’s Community Center (PCC). Project chart copied from my 4/28 email for ease of reference: Project # Project Description Beginning Balance Paid Current Balance Activity / Scope of Service Renovations of areas in an existing church that will be 1 ARPA Round 1 Peoples Church 153,978.00 153,978.00 - utilized as a shelter for the homeless Support staff to meet the needs of the shelter, maintenance and utility cost for shelter operations, and the 2 ARPA Round 2 Peoples Church 63,288.00 63,288.00 - purchase of meals Staffing for social and prevention services for at risk persons, emergency shelter, beds and lockers, and 3 ARPA Round 2 GKCC_c/o_PCC 60,675.45 12,038.00 48,637.45 transportation for homeless persons in the city limits PY25/FY26 People's Comm. Ctr. Shelter Operating cost for maintenance & utilities for the shelter 4 Operations 22,700.00 - 22,700.00 PY25/FY26 People's Comm. Ctr. Renovations of a facility that services the homeless 5 Renovations 40,000.00 - 40,000.00 TOTAL 229,304.00 111,337.45 These items are not necessarily listed in the order discussed but are organized by project for clarity. Project 3 – ARPA funding – Staffing, Beds/Lockers, Transportation related to the shelter PCC may continue to seek reimbursement for eligible costs as outlined in the approved scope of services. I also wanted to clarify the reimbursement timelines and fiscal year limitations: Invoices and payroll submitted at this time may only be reimbursed back to July 1, 2025, which represents the beginning of the City’s current fiscal year. After 6/30/26, we can only continue reimbursing for the period starting 7/1/26. Going forward, invoices and supporting documentation should be submitted between July 1, 2026 and December 15, 2026, to allow adequate processing time prior to the federal expenditure deadline. ARPA reimbursements cannot be processed after December 31, 2026. Project 4 – CDBG – Shelter Operations During our discussion, we reviewed several compliance and documentation requirements associated with federal grant funding: All future invoices, payment requests, and reports involving federal funding must include the required certification language pursuant to 2 CFR 200.415(b). Expenses should be separated by project and tracked through a fund accounting system that clearly identifies each funding source and related expenditures. We discussed indirect costs as a potentially eligible expense; however, indirect costs must be supported by documentation, a reasonable allocation methodology, and inclusion within the executed agreement. We discussed the possibility of amending the agreement to allow reimbursement of eligible workforce development-related operations or the free meal program in place of overnight shelter operations due to zoning and operational limitations. However, you indicated that PCC does not wish to pursue amendments to the existing agreements at this time, as you anticipate having sufficient eligible expenditures under the current approved scope of services to fully utilize the remaining funding. I also noted that eligible maintenance and utility expenses associated with shelter operations may be reimbursed through April 1, 2026 at 8:00 a.m., when overnight shelter operations ceased. Additional items discussed included: The Memorandum of Understanding dated September 1, 2025 regarding occupancy and utility costs associated with PCC’s use of PCD space. For future reference, any MOU submitted as supporting documentation should be notarized. The need to determine the percentage of building space utilized for shelter activities in order to establish an appropriate allocation methodology for rent and utility reimbursement. All costs must be “necessary, reasonable, and allocable.” Amazon and similar invoices must clearly identify the products purchased and their relationship to eligible grant activities. Where supplies are used across multiple PCC activities, an allocation methodology may be necessary unless supplies are separately dedicated to shelter operations. Payroll documentation, including pay stubs or equivalent records supporting case management salaries dating back to December, will need to be submitted. Employees working across multiple activities or funding sources, including the Center Director position, must maintain timesheets and activity documentation in compliance with 2 CFR 200.430(i). Project 5 – CDBG – Renovations for the Workforce Development Program We discussed the following next steps regarding the proposed workforce development renovation project: PCC will provide the contractor’s quote reflecting the total renovation cost for the workforce development area, so the required public notice process may begin. Please note that procurement must follow the City’s policy, found here: https://www.cityofdover.gov/media/Purchasing/Policy/Purchasing%20Policy%20Final%2005-23-2022.pdf and records may be requested for purchases over $10,000. See the purchasing flow chart on page 3. Following completion of the 7-day public comment period, I will submit the Request for Release of Funds/Authority to Use Grant Funds documentation to HUD for review in connection with the environmental review process completed through HEROS by AZ-RI. Once HUD authorization is received, reimbursement activity may begin. PCC will also provide invoices from Kario Environmental and Harvard Environmental associated with lead-based paint testing, mitigation activities, and the Phase I Environmental Assessment totaling $17,100. Regarding previously submitted invoices for dishwasher equipment, supplies, and shower repairs, eligibility for reimbursement under the current grant agreements do not allow for reimbursement of these expenses. Please note that all reimbursements remain subject to review for eligibility, completeness of documentation, compliance with applicable federal regulations, and availability of grant funds. Please let me know if I missed anything discussed during the meeting or if you have any questions regarding the documentation requirements moving forward. Here is what 2 CFR 200.415(b) says: Subrecipients under the Federal award must certify to the pass-through entity whenever applying for funds, requesting payment, and submitting financial reports: “I certify to the best of my knowledge and belief that the information provided herein is true, complete, and accurate. I am aware that the provision of false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative consequences including, but not limited to violations of U.S. Code Title 18, Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812.” 161

Item 1. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Tuesday, May 26, 2026 10:20 AM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: Re: EXTERNAL: Let's meet today at 3:45 ish. On 05/26/2026 8:25 AM, O'Brien, Deborah wrote: Good morning, Dr. Hodge, I’m available today and tomorrow, 8 – 4:30, except I have a meeting tomorrow at 9:00, that’ll be about an hour long. I’ll be out of town Thursday and Friday. Let me know what works for you. Sincerely, Debbie O’Brien, CPFO, MBA Community Development Manager Planning Department City of Dover 15 Loockerman Plaza Dover DE 19901 (P) 302-736-7175 (F) 302-736-4217 dobrien@dover.de.us From: G. D. Hodge, Ph.D. <gdhodge@pcc-dover.org> Sent: Saturday, May 23, 2026 12:19 PM To: O'Brien, Deborah <dobrien@dover.de.us> Subject: EXTERNAL: WARNING: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thank you for calling! I would like to come see you, at your earliest convenience, so I can try to rap my head around the requirements and barriers. When could I come over? Derrick __________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center -- ________________________________________________________________________________ G. D. Hodge, Ph.D. President of the Board of Directors People’s Community Center 162

Item 1. CITY OF DOVER, DELAWARE ACTION FORM PROCEEDING: Council Committee of the Whole- Legislative, Finance, and Administration Committee DEPARTMENT OF ORIGIN: Planning, Inspections, and Community Development- Code Enforcement DATE SUBMITTED: October 1, 2026 PREPARED BY: Eddie Kopp, CCEO, Chief Code Enforcement Officer SUBJECT: Amendments to the Dover Code of Ordinances REFERENCE: Chapter 42- Environment RELATED PROJECT: N/A REVIEWED BY: Sharon J. Duca, P.E., ICMA-CM, Jason A. Lyon, P.E., Assistant City Manager/Interim Director of Planning, Inspections, and Community Development EXHIBITS: Ordinance 2026-15 EXPENDITURE REQUIRED: N/A AMOUNT BUDGETED: N/A FUNDING SOURCE (Dept./Page in CIP & Budget): N/A TIMETABLE: 10/13/2026 -Introduction to Council Committee of the Whole 10/26/2026 -First Reading at City Council 11/09/2026 -Final Reading at City Council STAFF RECOMMENDATION: Approve the text amendments to the ordinance. BACKGROUND AND ANALYSIS • The proposed amendments aim to establish a light pollution ordinance. • Light pollution is an increasing concern that causes distress among residents. • The additions will create enforceable regulations regarding light pollution. This proposed ordinance establishes standards for exterior lighting within the City of Dover to address excessive or unreasonable lighting, glare, illumination, and light trespass. The ordinance requires exterior lighting to be installed, maintained, and operated in a manner that minimizes impacts on adjacent properties and public rights-of-way. These amendments provide a specific regulatory framework for addressing lighting-related complaints and violations while establishing standards intended to prevent excessive lighting, glare, and light trespass from adversely affecting neighboring properties. 163

Item 1. City of Dover PROPOSED ORDINANCE #2026-15 1 BE ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN 2 COUNCIL MET: 3 4 That Chapter 42 –Environment, be amended by inserting the text indicated in bold, blue, italics, 5 and deleting the text indicated in red strikethrough as follows: 6 7 Sec. 42-3. Lighting 8 (a) Generally. It shall be unlawful for any person to install, maintain, operate, or cause to 9 be installed, maintained, or operated, any excessive, unreasonable, or unusually bright 10 lighting, glare, or illumination that annoys, disturbs, injures, or endangers the 11 comfort, repose, health, peace, or safety of others, or creates a risk thereof, within the 12 limits of the city. 13 (b) Exterior Lighting. All exterior lighting shall be installed, maintained, and operated to 14 minimize light trespass onto adjacent properties. The type, height, location, intensity, 15 and shielding of exterior lighting fixtures shall be designed and maintained so that 16 light is directed onto the subject property and does not unnecessarily shine, glare, or 17 reflect onto adjacent buildings or properties. 18 (c) Light Trespass. Exterior lighting shall not be installed or operated in a manner that 19 causes excessive or unreasonable illumination, glare, or light trespass onto adjacent 20 properties or public rights-of-way. 21 (d) Shielding. Where necessary to prevent excessive glare or light trespass, exterior 22 lighting fixtures shall be appropriately shielded, redirected, or adjusted to confine 23 illumination to the subject property. 24 (e) Notice. Where a violation of this section is identified, the property owner shall be 25 notified of the violation and, when applicable, any complaint received concerning the 26 violation. The property owner shall take all reasonable and necessary action to correct 27 the violation and bring the premises into compliance with this section. 28 (f) Violations; penalties. Any property that violates any provision of this section shall be 29 subject to the fines and penalties provided in Appendix F—Fees and Fines. 30 31 APPENDIX F - FEES AND FINES 32 Chapter 42-3.- Lighting Chapter 42.Environment Sec. 42-3. Lighting Subsec. (f) Violations; penalties, Initial Notice $0.00 Subsec. (f) Violations; penalties, Second Notice $100.00 164

Item 1. Subsec. (f) Violations; penalties, Third Notice $200.00 Subsec. (f) Violations; penalties, Fourth Notice $300.00 Subsec. (f) Violations; penalties, Fifth Notice $500.00 Subsec. (f) Violations; penalties, Sixth and Subsequent Notice $1000.00 33 34 ADOPTED: * 35 36 SYNOPSIS 37 38 This proposed ordinance establishes standards for exterior lighting within the City of Dover to 39 address excessive or unreasonable lighting, glare, illumination, and light trespass. The ordinance 40 requires exterior lighting to be installed, maintained, and operated in a manner that minimizes 41 impacts on adjacent properties and public rights-of-way. These amendments provide a specific 42 regulatory framework for addressing lighting-related complaints and violations while establishing 43 standards intended to prevent excessive lighting, glare, and light trespass from adversely affecting 44 neighboring properties. 45 46 (SPONSORS: ROCHA & DUCA) 47 48 Actions History 49 10/13/2026 - Scheduled for Introduction - Legislative, Finance, and Administration Committee 165

Item 3. ALDERMAN'S COURT AD HOC COMMITTEE MEETING The Alderman's Court Ad Hoc Committee was held on Tuesday, July 21, 2026, at 3:00 p.m. with Mr. Anderson presiding. The members present were Mr. Neil, Mr. Rocha, Mr. Lewis, Mr. Garfinkel, Ms. Smack, Mr. Witham (out at 4:40 p.m.), Ms. Gibbs (out at 3:43 p.m.), Dr. Halpern, Mr. Wilson, Dr. Hoff and Ms. Mejia (via Webex). Staff members present were Ms. Duca, Ms. Wheeler, and Ms. Martin. ADOPTION OF THE AGENDA Mr. Neil moved for approval of the agenda, seconded by Mr. Garfinkel, and unanimously carried. INTRODUCTION – COUNCIL PRESIDENT NEIL Chairman Anderson introduced Council President Neil, who stated that the Committee's work originated from concerns expressed by Dover residents and business owners regarding recurring quality-of-life issues affecting the community. He described those concerns as a "cry for help" from citizens seeking additional tools to address behaviors associated with addiction, mental illness, and other circumstances that continue to impact neighborhoods and local businesses. Mr. Neil emphasized that the Committee's purpose was not to create a court intended to generate municipal revenue. Rather, he stated that any Alderman's Court should provide an appropriate legal framework through which individuals struggling with addiction, mental illness, and similar challenges could be held accountable while also being connected with treatment and supportive services when available. He observed that many individuals experiencing these challenges are not acting rationally and often require judicial accountability to obtain assistance. At the same time, he noted that residents and business owners deserve meaningful protection from repeated quality- of-life offenses that diminish public safety and community well-being. Mr. Neil further stated that many lower-level offenses historically intended to preserve public order are no longer consistently enforced because of the demands placed upon the criminal justice system. As a result, communities are left with fewer effective tools to address recurring disruptive behavior while individuals in crisis often fail to receive the intervention they need. Mr. Neil shared a personal experience involving a close family member whose addiction began following injuries sustained in an automobile accident. He explained that the progression from prescription medication dependency to illicit drug use ultimately resulted in the loss of that family member. He stated that the experience reinforced his belief that accountability and treatment should work together rather than independently. Drawing upon more than two decades of professional experience with the Maryland Division of Vocational Rehabilitation, Mr. Neil described working alongside rehabilitation professionals who assisted individuals living with blindness, mental illness, physical disabilities, and other significant challenges in preparing for employment and independent living. He also observed that individuals who discontinue necessary treatment or medication often experience setbacks that significantly affect their ability to remain stable and productive. 166

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 2 Mr. Neil acknowledged that some members of the public may have concerns regarding the potential for an Alderman's Court to disproportionately affect minority populations or other vulnerable individuals. He stated that those concerns should be taken seriously and emphasized that it would be the Committee's responsibility to ensure that any future recommendations promote fairness, equal treatment under the law, and appropriate judicial oversight. He concluded his remarks by reiterating that individuals who knowingly violate traffic laws and other enforceable offenses provide an existing source of legitimate court activity. However, he emphasized that the financial operation of a municipal court should never depend upon individuals who lack the ability to pay fines. Instead, he stated that the Committee's responsibility is to carefully evaluate whether an Alderman's Court can improve public safety, strengthen accountability, and better serve both the community and individuals in need of assistance. GUEST PRESENTATION – ALDERMAN’S COURT 40 – TERRI CONOVER, CLERK OF THE COURT Ms. Terri Conover presented information regarding the Alderman’s Court 40, located in Newark, DE. She gave information regarding day-to-day operations, personnel, and the variety of cases they see. Responding to Mr. Lewis, Ms. Conover explained that the operating budget for Alderman's Court 40 is funded through the City of Newark's annual budget process. As the department head, she prepares and presents the Court's annual budget request to the Mayor and City Council for consideration during the City's budget hearings. Ms. Conover explained that the Court also receives revenue through the statewide Court Security Fund. Those monies are used primarily to support courtroom security operations, including compensation for court bailiffs. She advised that the Court's operating budget includes the purchase and replacement of equipment required for court security personnel, including firearms, conducted electrical weapons (tasers), ballistic vests, and uniforms. While certain equipment, such as firearms and tasers, may be reassigned when staffing changes occur, uniforms and fitted protective vests must generally be replaced with newly hired personnel. She further noted that ballistic vests require replacement at regular intervals in accordance with manufacturer safety standards. Ms. Conover described the allocation of fines, court costs, and statutory assessments collected by the Court. Using a traffic citation as an example, she explained that, in addition to the base fine and court costs, various assessments are imposed pursuant to State law, including court security fees, police funds, victim compensation assessments, and technology related fees. She stated that the Court submits those statutory assessments to the appropriate State agencies on a quarterly basis. Revenue associated with municipal fines, court costs, court security fees, and alcohol-related assessments remains with the City of Newark in accordance with applicable law and municipal budgeting practices. Committee members discussed the complexity of administering the Court's financial responsibilities and acknowledged that court operations involve substantially more than the collection of fines. Ms. Conover noted that the Court maintains detailed financial records and regularly processes payments to multiple State entities while also administering municipal revenues. Responding to Mr. Garfinkel, Ms. Conover explained that Alderman's Court 40 conducts proceedings throughout the week and manages a variety of court calendars based upon the type of 167

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 3 case being heard. She stated that officer availability plays a significant role in scheduling criminal and traffic trials. Court staff coordinate closely with the Newark Police Department to account for officer work schedules, training assignments, vacations, and other scheduling conflicts before trial dates are established. She stated that the Court generally schedules between 15 and 20 trials during a trial session to ensure that cases can be heard efficiently while providing adequate time for attorneys, defendants, and witnesses. Ms. Conover explained that arraignment calendars fluctuate considerably depending upon filing volume. Some sessions include approximately ten arraignments, while others may exceed twenty matters. She further stated that court sessions involving prosecutors or the Public Defender's Office require additional coordination because those calendars frequently involve more complex criminal matters, attorney conferences, and pretrial proceedings. Ms. Conover noted that defendants who are incarcerated may appear before the Court either in person or through video proceedings, depending upon the circumstances. Coordination with correctional facilities is therefore an important component of the Court's daily operations. Committee members observed that the Court's scheduling process requires significant administrative planning and coordination among court personnel, law enforcement officers, prosecutors, defense counsel, correctional officials, and the judiciary. Responding to Mr. Garfinkel, Ms. Conover stated that trial dates for police officers had historically been scheduled approximately two months in advance. She explained that recent changes to the Newark Police Department's twelve-hour shift schedule have made scheduling somewhat more challenging because officer availability now varies more significantly throughout the calendar year. Despite those challenges, Ms. Conover stated that the Court continues to manage its caseload effectively. At the time of the meeting, trial calendars were being scheduled into October and November, which she indicated compared favorably with scheduling timeframes experienced by other Delaware courts. Responding to Ms. Gibbs, Ms. Conover stated the relationship between the police department and the court did not raise any issues as they only saw police officers during certain time frames and cases. Responding to Dr. Hoff, Ms. Conover stated that she could not explain the statistical comparison without reviewing the methodology used to calculate the reported figures he stated. She noted, however, that Newark's Court handles a broader range of cases than several other municipal courts throughout the State and conducts its own criminal and traffic trials rather than transferring those matters to another court. Ms. Conover explained that numerous factors contribute to delays in resolving cases, including continuances requested by defendants or attorneys, failures of defendants to appear for scheduled proceedings, and circumstances in which defendants become incarcerated after a hearing has been scheduled. She stated that the Court continues to manage older pending cases while scheduling new matters as efficiently as possible. She further stated that Newark Police officers consistently appear for scheduled trial dates and noted that officer attendance has not presented a significant operational challenge for the Court. Ms. Conover contrasted that experience with other jurisdictions that occasionally encounter difficulties securing officer appearances for scheduled trials. Although unable to explain the 168

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 4 reported clearance rate, Ms. Conover expressed confidence in the Court's day-to-day operations and stated that court personnel continue to process cases efficiently while accommodating the unique circumstances associated with each matter. She stated that Newark's Alderman's Court exercises broader jurisdiction than many of Delaware's other municipal courts, including authority over misdemeanor criminal offenses and driving under the influence cases. She noted that several beach communities primarily handle parking and traffic violations, making direct statistical comparisons difficult. Dr. Hoff shifted the discussion to the City of Dover's judicial needs. He stated that the Justice of the Peace Court 16 processed approximately 10,000 cases during Fiscal Year 2025, a caseload substantially greater than that handled by Newark's Alderman's Court. He noted that any future Alderman's Court established in Dover would therefore require careful evaluation of anticipated staffing, operational costs, and judicial resources. He summarized the Committee's work by identifying what he considered the three principal questions before the Committee: whether establishing an Alderman's Court is legally permissible, whether an Alderman's Court is necessary to address the City's needs, and whether creation of the Court is politically feasible. In his opinion, the first two questions could likely be answered in the affirmative, while acknowledging that the third question would not. He further observed that civil filings in Justice of the Peace Court 16 had increased approximately 117 percent between Fiscal Years 2021 and 2025. He clarified, however, that those civil cases were not the focus of the Committee's work and would not become part of the proposed jurisdiction of a Dover Alderman's Court. Mr. Neil reiterated that the Committee's primary concern involves recurring quality-of-life issues affecting individuals who struggle with addiction, mental illness, and other conditions that impair their ability to care for themselves or comply with the law. He stated that the Committee's objective is to examine whether a municipal court could provide a legal framework that encourages accountability while connecting appropriate individuals with treatment and supportive services. He emphasized that the Committee's intent is not to create a court for the purpose of generating municipal revenue or replacing the existing responsibilities of the Justice of the Peace Court. Rather, he stated that revenue associated with traffic violations and other municipal offenses would simply help support court operations while allowing the City to focus on addressing behaviors that negatively affect neighborhoods, businesses, and the community. Responding to Chairman Anderson, Ms. Conover clarified how traffic and criminal matters are treated under Delaware law. Ms. Conover explained that individuals who receive Probation Before Judgment for a traffic offense continue to have the underlying citation reflected in court records; however, the disposition is not considered a conviction and is not reported to the Delaware Division of Motor Vehicles as a conviction. She noted that while the record remains available for judicial review when determining eligibility for future probation before judgment, it does not carry the same legal consequences as a conviction. With respect to criminal matters, Ms. Conover explained that eligibility for probation before judgment is determined by reviewing the defendant's criminal history. Using University of Delaware student violations as an example, she stated that an individual who previously received probation before judgment for a qualifying criminal offense within the preceding five years would generally be ineligible to receive the benefit again during that period. 169

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 5 Ms. Conover further explained that criminal offenses resolved through Probation Before Judgment may later be eligible for expungement upon successful completion of probation, provided the individual otherwise qualifies under Delaware law. In contrast, she advised that traffic offenses are not eligible for expungement, and certain civil violations likewise remain part of the court record. She emphasized that Probation Before Judgment is not a conviction, but that the underlying court record remains available. She also noted that the University of Delaware receives copies of the Court's docket involving student cases and independently determines whether any disciplinary action is warranted under University policies. Responding to Ms. Smack, Chairman Anderson acknowledged the concern and stated that security, prisoner transport, and facility design would be addressed during future discussions as the Committee considered operational requirements associated with establishing an Alderman's Court. Responding to Mr. Witham, Ms. Conover stated that the Court routinely considers motions filed by attorneys in appropriate criminal cases, including motions involving DUI prosecutions and evidentiary issues. She explained that attorneys regularly file pretrial motions and that those matters are resolved as part of the Court's normal criminal case process. Responding to Mr. Witham, Ms. Conover explained that, unlike many Justice of the Peace Court cases, matters heard by Alderman's Court 40 generally remain within the Court unless specific statutory requirements for appeal are met. She advised that appeals are limited primarily to cases in which the base fine exceeds $100, exclusive of court costs and statutory assessments. She further explained that individuals appealing an eligible case must file the appropriate appeal with the Court of Common Pleas and pay the required filing fee. According to Ms. Conover, relatively few cases are appealed, with most criminal and traffic matters being fully resolved in Alderman's Court. Ms. Conover also discussed appeals involving DUI Court. She explained that defendants eligible for the Court of Common Pleas DUI Court program may, following the appropriate evaluation and acceptance into the program, complete the required appeal process so that the matter may proceed within the specialty court. She noted that these cases occur infrequently and involve coordination among the Court, the Attorney General's Office, and the Court of Common Pleas. Responding to Mr. Witham, Ms. Conover stated that the Court does possess sentencing authority within the limits established by Delaware law. She explained that the Court may impose terms of probation, sentence individuals to periods of incarceration when authorized, and supervise violations of probation through coordination with the Delaware Department of Correction. Ms. Conover stated that defendants may receive suspended periods of Level V incarceration followed by probation, depending upon the circumstances of the offense and the applicable sentencing provisions. She noted that the Court also hears violations of probation and enforces the conditions imposed as part of those sentences. Ms. Conover also stated that Alderman's Court 40 hears appeals involving municipal code enforcement citations, including violations of high grass, property maintenance, and parking- related offenses. Ms. Conover stated that the City of Newark recently amended its procedures so that only the property owner or landlord may appeal municipal code citations issued against rental properties. She explained that tenants are no longer permitted to file appeals on their own behalf. While this change has reduced the number of appeals filed by tenants, she noted that it has also 170

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 6 created situations in which tenants correct violations within the required timeframe but remain responsible for fees assessed by their landlords because no appeal is pursued. She also mentioned the City's recently adopted chronic nuisance property ordinance, which authorizes substantial fines for property owners who repeatedly fail to address ongoing code violations. According to Ms. Conover, those matters are likewise adjudicated through Alderman's Court 40. Responding to Mr. Witham, Ms. Conover advised that additional legal issues would likely arise should the City of Dover pursue the establishment of an Alderman's Court. She observed that questions concerning the applicability of State statutes versus municipal ordinances, charging authority, and court jurisdiction would require guidance from the City's legal counsel. She offered to assist the Committee in the future and indicated that Newark's City Solicitor could also serve as a resource regarding legal and operational considerations. Responding to Chairman Anderson, Ms. Conover also recalled that, more than a decade earlier, the City of Newark had successfully opposed efforts to eliminate its Alderman's Court and transfer its jurisdiction to the State court system. She stated that the experience demonstrated both the value of maintaining a local court and the importance of clearly establishing its purpose and benefits. Ms. Conover stated that Newark's close working relationship with the Police Department contributes significantly to the Court's effectiveness. Police officers can swear out warrants, address payment plans, participate in video proceedings for incarcerated defendants, and resolve numerous administrative matters without requiring a formal court appearance. She stated that, although Newark is a relatively small municipality, Alderman's Court 40 maintains a substantial workload and believes a Dover Alderman's Court would likely experience similar demands. Responding to Mr. Rocha, Ms. Conover explained that Alderman's Court 40 utilizes holding facilities located within the adjoining Newark Police Department when necessary. She stated that defendants sentenced to incarceration are generally escorted by police personnel to the holding area pending transport and that use of the secured sally port is relatively infrequent. Ms. Conover advised that she has served as Clerk of Alderman's Court 40 for approximately ten years following a twenty-eight-year career as a probation officer. She credited the Court's success to the strong working relationships among court staff, the City administration, the Police Department, and the judiciary. DISCUSSION Chairman Anderson invited Committee members to discuss what additional information they would like to receive as the Committee continues evaluating the feasibility of establishing an Alderman's Court for the City of Dover. Committee members expressed interest in hearing from representatives of additional Alderman's Courts throughout Delaware to compare operational practices and organizational structures. Although Alderman's Court 40 in Newark provided a valuable model, members agreed that presentations from other municipal courts could provide additional perspectives regarding court administration, jurisdiction, staffing, and best practices. Chairman Anderson stated that future meeting agendas would be developed based upon the interests and recommendations of the Committee. He emphasized that, while he would initially 171

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 7 coordinate the meetings, the Committee itself would determine what information was necessary to make informed recommendations regarding the potential creation of an Alderman's Court. Mr. Neil then discussed concerns that had been expressed by members of the public regarding the possible transfer of existing municipal appeal functions to a newly established court. He stated that, in his opinion, the Committee should focus on addressing the City's current needs rather than simply replicating existing processes or restructuring boards that are functioning effectively. Mr. Neil reiterated that the Committee's primary objective is to identify lawful tools that would enable the City to more effectively address recurring quality-of-life issues affecting neighborhoods, businesses, and residents. He stated that many individuals’ experiencing addiction, mental illness, or chronic behavioral issues repeatedly encounter law enforcement but often return to the community without meaningful intervention. He explained that the Committee is examining whether an Alderman's Court could provide an appropriate legal framework that promotes accountability while encouraging treatment, rehabilitation, and supportive services when appropriate. He emphasized that the proposal is intended to improve public safety and neighborhood quality of life rather than focus solely on traffic enforcement or revenue generation. Mr. Neil further observed that traffic citations and related court costs would likely provide an important source of funding to support court operations. He stated, however, that the Committee's overall mission remains centered on addressing community concerns and improving the City's ability to respond to persistent quality-of-life issues in a fair and balanced manner. Committee members also discussed whether additional municipal code provisions, including certain trespassing violations, could potentially fall within the jurisdiction of an Alderman's Court. Members acknowledged that questions regarding jurisdiction, municipal ordinances, and enforcement authority would require further legal review as the Committee's work progresses. Dr. Halpern stated that he intended to approach the Committee's work with an open mind. He expressed support for continuing to examine how other Alderman's Courts operate while identifying the City's desired outcomes before determining whether a municipal court would be an appropriate solution. He emphasized that the City cannot continue relying solely on its current approach to addressing recurring community issues. He suggested that establishing common goals at the outset of the Committee's work would help members evaluate whether an Alderman's Court could effectively meet those objectives while addressing the concerns raised by both supporters and opponents of the proposal. Chairman Anderson discussed the potential for future enabling legislation to authorize referrals to existing specialty court programs, including Veterans Treatment Court, Drug Court, and DUI Court, when appropriate. Committee members observed that connecting eligible individuals with specialty court programs could further the Committee's objective of addressing the underlying causes of recurring criminal behavior while promoting rehabilitation and accountability. Mr. Witham shared observations based upon his experience in the Delaware court system and discussed the historical development of specialty courts. He noted that Delaware has expanded treatment-oriented court programs over time in recognition that many offenders benefit from 172

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 8 services addressing addiction, mental health concerns, and other underlying issues rather than traditional punitive measures alone. He also briefly discussed his military service and professional background before returning to the Committee's work. Dr. Hoff stated his perspective regarding the Committee's ongoing evaluation of an Alderman's Court. He stated that his research indicates municipal courts have historically served a legitimate governmental purpose and noted that neighboring jurisdictions, including municipalities in Delaware and Pennsylvania, continue to utilize various forms of local courts. In his opinion; additional clarification is needed regarding the necessity for establishing an Alderman's Court in Dover. While acknowledging the significant increase in the caseload of Justice of the Peace Court 16, he observed that the Committee has also discussed using a municipal court to address quality- of-life issues, behavioral health concerns, and specialty court referrals. He suggested that clearly defining the Court's intended purpose would strengthen the Committee's future recommendations. He further stated that political feasibility remains an important consideration. He recommended examining municipalities that have both retained and eliminated Alderman's Courts to better understand the advantages, challenges, and long-term operational impacts associated with those decisions. He also suggested that the Committee consider alternative approaches that may address similar community concerns while continuing to evaluate whether establishing an Alderman's Court represents the most effective solution. Dr. Hoff observed that any proposal should ultimately demonstrate measurable benefits to City residents and improve overall quality of life. Mr. Witham discussed the increasing workload experienced by Justice of the Peace Court 16. He noted that recent legislative changes and increasing caseloads have placed additional demands upon the State court system and observed that discussions with representatives of the Justice of the Peace Court could provide valuable information regarding future Committee deliberations. PUBLIC COMMENT William Faust, Jr. 136 Orchard Avenue, expressed concern that afternoon meeting times may limit opportunities for public participation. The speaker encouraged the Committee to consider scheduling future meetings at times that would allow additional residents to attend and provide comments. He also raised concerns regarding parking availability, courthouse security, operational costs, and the financial sustainability of a municipal court. Additional comments focused on the potential costs associated with appeals, the need for adequate holding facilities and security personnel, and the importance of ensuring that any proposed Alderman's Court provides measurable value to City taxpayers. Bobby Wilson, 32 W. Loockerman, encouraged the Committee to begin planning promptly, emphasizing that delays would only postpone efforts to address ongoing quality-of-life issues within the community. Chairman Anderson stated that if the City elected to establish an Alderman's Court, implementation could occur incrementally. Rather than assuming jurisdiction over every eligible case type immediately, the Court could begin with a limited caseload and expand its jurisdiction over time as facilities, staffing, and operational capacity develop. Newark's recent addition of 173

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING OF JULY 21, 2026 PAGE 9 marijuana-related cases was cited as an example of a phased approach. He acknowledged concerns regarding construction costs, available space, and long-term financial sustainability. It was noted that start-up costs would likely be significant and that revenues generated by the Court could fluctuate over time depending upon changes in case volume and the success of programs intended to reduce repeat offenses. Ms. Smack, 1001 Whiteoak Rd, discussed whether fines imposed upon individuals experiencing homelessness, substance use disorders, or financial hardship would effectively address the underlying causes of recurring offenses. Responding to Ms. Smack, Mr. Neil reiterated that the Committee's vision extends beyond the collection of fines. He explained that a municipal court could provide additional sentencing options, including community service, referrals to treatment programs, specialty courts, and other rehabilitative measures designed to encourage accountability while addressing underlying behavioral health issues. He emphasized that anticipated revenues supporting court operations would primarily derive from routine municipal traffic, parking, and similar violations rather than from quality-of-life offenses involving vulnerable individuals. He stated that the Committee's objective is to develop a balanced proposal that prioritizes public safety, rehabilitation, and responsible fiscal planning. Chairman Anderson stated that the Committee's ongoing discussions are intended to develop a thoughtful and workable proposal before presenting any formal recommendation to the City Council. He expressed appreciation for the diverse viewpoints offered throughout the Committee's meetings and emphasized the importance of continued public participation as the process moves forward. ADJOURNMENT Chairman Anderson thanked Committee members, presenters, and members of the public for their participation. The meeting adjourned at 5:03 p.m. David Anderson Chairman AB/RM 174

Item 3. ALDERMAN’S COURT AD HOC COMMITTEE MEETING The Alderman’s Court Ad Hoc Committee was held on October 1, 2026, at 3:30 p.m. with Mr. Anderson presiding. The members present were Mr. Lewis (via Webex), Ms. Smack, Mr. Witham, Ms. Gibbs, Dr. Halpern, and Dr. Hoff. Staff members present were Ms. Marney and Ms. Martin. ADOPTION OF AGENDA Mr. Anderson stated that the scheduled guest was unable to attend and requested deletion of Item 3, Guest Presentation, from the agenda. Dr. Hoff moved for adoption of the agenda, deleting Item 3, Guest Presentation, seconded by Dr. Halpern and unanimously carried. ADOPTION OF MINUTES Dr. Hoff moved for adoption of the minutes of the Alderman’s Court Ad Hoc Committee Meeting of July 21, 2026, seconded by Ms. Smack and unanimously carried. RECAP OF THE LAST MEETING AND QUESTIONS Mr. Anderson reviewed the previous meeting, which included an extensive discussion with the Clerk of the Newark Alderman’s Court regarding court operations and possible approaches for Dover. Responses from the Newark court to committee members’ questions had been distributed. He stated that discussions with other jurisdictions would provide additional information regarding whether and how an Alderman’s Court could operate in Dover. Mr. Anderson explained that the committee’s recommendation would be submitted to the Legislative, Finance, and Administration Committee, followed by City Council and State Legislature. He emphasized the importance of developing goals before determining the court’s structure and obtaining broad community support for any proposed Charter change. GOALS: Committee members discussed the following proposed goals for an Alderman’s Court. 1. Improve the quality of life for all, including residents and offenders. 2. Provide clear distinctions between matters handled by the Alderman’s Court and matters handled by the State court system. 3. Establish the court’s jurisdiction, including exclusive and joint jurisdiction. 4. Develop cost and revenue estimates and assess whether the court could be self-sustaining. 5. Ensure that the court is community-oriented and not driven solely by fines. 6. Include referrals to drug court and other specialty courts. 7. Retain a criminal focus and avoid affecting people’s property through the court’s jurisdiction. 8. Develop sentencing guidelines that include constructive community service. 9. Explore whether the court could serve as an entry point for individuals needing mental health assistance. 10. Explore probation before judgment as a mechanism for paid workforce training, soft skills development, and an assessment of individual needs. Dr. Halpern stated the importance of focusing on improving the quality of life for both residents and offenders. He emphasized the need to determine whether a local court would provide an effective mechanism for achieving that goal. 175

ALDERMAN’S COURT AD HOC COMMITTEE OF OCTOBER 1, 2026 PAGE 2 Item 3. Ms. Smack discussed establishing clear jurisdiction and providing guidance to law enforcement regarding matters that would be heard in the Alderman’s Court and matters that would remain in the State court system. Mr. Witham explained the distinction between exclusive and shared jurisdiction. Members also raised the importance of assessing legislative support for a proposed Charter change. Mr. Witham stated that a proposed budget should identify operating costs and estimated annual revenue. Members discussed financial sustainability and the possible use of any surplus. Concern was expressed that financial needs should not influence findings of guilt or the assessment of fines and that the court should operate to help the community. In response to questions regarding property and municipal code enforcement matters, Mr. Anderson stated that jurisdiction remained a question for the committee to determine. He noted that the City already had appeal boards for construction and other code matters and expressed support for retaining those processes. Mr. Witham explained that a court limited to criminal matters would not have jurisdiction over civil building code appeals. Mr. Anderson proposed referrals to existing specialty courts, including drug court and veterans court, to provide early intervention and assistance. Members also discussed sentencing alternatives, including community service, to avoid placing additional financial burdens on individuals living in poverty. Discussion included whether the court could provide an entry point for mental health evaluation and treatment. Mr. Anderson stated that the proposed goals would be put in writing and distributed to members, including those who were absent, to allow additional input by email. The goals would be brought back for discussion in November, after the election. COMMUNITY ENGAGEMENT STRATEGY Committee members discussed online and paper surveys to solicit opinions on proposed goals, identify additional goals, and determine support for an Alderman’s Court. Concerns were raised regarding whether survey responses would represent the community and whether participants would have sufficient information about the proposed court to provide informed responses. Members suggested providing educational information before requesting feedback. Ms. Smack recommended holding more than one town hall and providing adequate advance notice explaining the purpose of the meetings and the issues to be discussed. Dr. Halpern recommended surveys before and after town halls to assess participants’ views and understanding. Members also discussed managing meetings to encourage constructive comments regarding problems and possible solutions. Ms. Gibbs emphasized the importance of obtaining input from communities most likely to be affected by the court and ensuring that outreach reached more than those who routinely participated. Mr. Anderson discussed the possibility of an evening meeting to receive public comment once a proposal had been developed. He emphasized combining accountability with opportunities for rehabilitation and improving conditions throughout the City. 176

ALDERMAN’S COURT AD HOC COMMITTEE OF OCTOBER 1, 2026 PAGE 3 Item 3. During concluding discussion, members raised the need for support at both the City and State levels. Mr. Anderson discussed the importance of community support for a Charter amendment and the possibility of seeking voter input if necessary. Mr. Anderson proposed an additional goal of connecting eligible individuals with reentry services, paid job training, workforce development, and other assistance based on an assessment of their needs. He discussed probation before judgment as a possible mechanism for participation and cited a Wilmington program as an example of efforts to reduce crime and repeat offenses. Mr. Witham noted that rehabilitation programs could exceed the penalties associated with low-level offenses and that participant agreement would be necessary. Dr. Halpern discussed barriers to employment, including a lack of identification and a mailing address, and the need to connect individuals with existing services. It was noted that social services could provide a mailing address for some individuals receiving assistance. Mr. Witham recommended involving Finance, the Police Department, and the City Clerk’s Office in developing projected costs, including administrative staffing, judges, citation preparation, and distribution. Members discussed potential volunteer assistance during startup, legislative funding, grants, and partnerships with service providers. A previously discussed startup estimate of approximately $500,000 was mentioned; it was not presented as a finalized budget. Ms. Marney noted that costs would depend on staffing arrangements, including whether employees were part-time or full-time and whether benefits would be required. Possible startup assistance from the Department of Justice was suggested if the court reduced demands on the State system. Further financial analysis was needed. Mr. Anderson stated that a Charter amendment would authorize the City to establish a court but would not immediately create or fund it. He estimated that securing a location, staff, and initial funding could require nine months to a year. Members discussed possible judicial nomination and approval procedures, the use of attorneys or lay judges, and the importance of legal experience for the chief judge. No appointment procedure was adopted. Dr. Halpern requested information regarding traffic citations issued in Dover, the portion of fines and court costs distributed to the State, and actual revenue received by the City. Mr. Anderson stated that the information would be sought through the City Manager and Finance, with input from the Police Department. Mr. Witham noted the availability of State statistical information and the importance of distinguishing assessed fines from amounts collected. Mr. Anderson discussed adopting municipal ordinances that mirrored certain State offenses to retain applicable revenue locally. Mr. Witham noted that municipal ordinances and changes to State statutes addressing jurisdiction would be needed. Mr. Anderson expressed a preference for addressing the proposed structure and jurisdiction as part of the authorization process. The meeting adjourned at 4:41 p.m. David Anderson Chairman 177