Regular City Council Agenda MM

CITY OF DOVER, DELAWARE REGULAR CITY COUNCIL MEETING Monday, November 08, 2021 at 6:30 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA VIRTUAL MEETING NOTICE This meeting will be held in Council Chambers with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/mge9ya Event number: 2330 259 7871 Event password: DOVER (if needed) If you are new to WebEx, get the app now at www.webex.com/ to be ready when the meeting starts. The meeting can also be viewed on Comcast Channel 14, Verizon Channel 20, and on the City's Streaming Player located at www.cityofdover.com under "Quick Links". OPEN FORUM - 15 Minutes Prior to Official Meeting (6:15 p.m.) The “Open Forum” segment is provided to extend the opportunity to the general public to share their questions, thoughts, comments, concerns, and complaints. Discussion of any item appearing on the agenda as a public hearing is prohibited during the Open Forum as an opportunity will be provided during consideration of that item. Citizen comments are limited to three (3) minutes. Council is prohibited from taking action since they are not in official session; however, they may schedule such items as regular agenda items and act upon them in the future. INVOCATION - Elder Ellis Louden PLEDGE OF ALLEGIANCE - Councilperson Arndt ADOPTION OF AGENDA ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item.

REGULAR CITY COUNCIL MEETING - November 08, 2021 PAGE 2 PRESENTATIONS 1. Tribute #2021-01 - Jennifer L. Harris PROCLAMATIONS 2. Geographic Information Systems (GIS) Day and Geography Awareness Week PUBLIC HEARING Public Hearing/Final Reading of Proposed Ordinances The First Reading of the Proposed Ordinances was accomplished during the Council Meeting of September 27, 2021 The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." 3. Ordinance 2021-19 - Amending Appendix B - Zoning, Article 3 - District Regulations, Section 19 - Manufacturing Zone (M); Article 4 - Zoning Bulk Parking Regulations, Section 4.16 - M, IPM Zones; and Article 5 - Supplementary Regulations, Section3 - Supplementary Regulations Applying to Nonresidential Buildings, except in IPM Zone. 4. Ordinance #2021-21 - Review of Rezoning Application for three parcels of land consisting of 0.05 +/- acres, 0.13 +/- acres, and 0.08 +/- acres, for a total of 0.26 +/- acres (11,628.36 SF). The properties are zoned C-1A (Limited Commercial Zone). The proposed zoning is IO (Institutional and Office Zone). The properties are located on the north side of West Division Street and east of North Queen Street. (Property Owners: E. Vernon Ingram Jr. & Alice M. Ingram. Property Address: 317, 319, and 325 West Division Street. Tax Parcels: ED-05-076.08-05-03.00-000, ED-05-076.08-05-02.00- 000, and ED-05-076/08-05-01.00-000. Planning Reference: Z-21-06. Council District 4.) CONSENT AGENDA ADOPTION OF MINUTES 5. Special Council Meeting of October 25, 2021 6. Regular Council Meeting of October 25, 2021 COMMITTEE REPORTS 7. Council Committee of the Whole Report - October 26, 2021 Safety Advisory and Transportation Committee (Informational Item) 8. Update on COVID-19 Vaccine (Dr. Kandis Samuels, MD, Bayhealth Family Medicine and Rev. Rita Paige, President of the Interdenominational Ministerial Alliance of Dover (IMA))

REGULAR CITY COUNCIL MEETING - November 08, 2021 PAGE 3 Utility Committee 9. Evaluation of Proposals - Turnberry Pump Station Upgrade Engineering Design Support (Jason Lyon, Water and Wastewater Director) (Committee recommendation: Awarding the contract to Century Engineering for the Turnberry Pump Station Upgrade Engineering Design, RFP #22-0005WW, for the amount of $20,592) 10. Annexation Request - Right-Of-Way at Raymond Street, Grove Street, and Railroad Avenue (Dawn Melson-Williams, Principal Planner/Dave Hugg, Planning and Community Development Director) (Committee recommendation: Adding the dedication of Conwell Street and, if needed, the annexation of Conwell Street to the item) (Committee recommendation: That the right-of-way known as Raymond Street (aka Jason Street), Grove Street, and Railroad Avenue be annexed into the City to close an enclave and "clean up" the City boundary by including areas of right-of-way that were intended to be included in the City upon the previous annexations of neighboring properties. Furthermore, certain utilities are already available in this area under some of the right-of-way described and can be brought up to current standards with any further development of the area, as recommended by Staff)(See item #42) Legislative, Finance, and Administration Committee 11. Presentation - Downtown Dover Partnership Update on the Comprehensive Downtown Dover Parking Plan (Diane Laird, Executive Director, DDP) (Informational Item) 12. Evaluation of Bids - Award of Circuit Breakers for Garrison Oak Technical and Business Park Substation (Paul Waddell, Electric Director) (Committee recommendation: Awarding the bid for circuit breakers for Garrison Oak Technical and Business Park Substation #22-0007EL to Southern States via Anixter, as they were the only bidder to offer Siemen's breakers) 13. Evaluation of Bids - Award of Circuit Switcher for Garrison Oak Technical and Business Park Substation (Paul Waddell, Electric Director) (Committee recommendation: Awarding the bid for circuit switcher for Garrison Oak Technical and Business Park Substation #22-0006EL to Southern States via Anixter, as they were the only bidder) 14. Approving Proposal of Advantech for Weyandt Hall Security Upgrade (Kay Sass, Public Affairs and Emergency Management Coordinator) (Committee recommendation: Authorize the City Manager to accept the reimbursement grant for all costs associated with the purchase and installation of the video surveillance and access control expansion and to authorize the sole source designation for Advantech)

REGULAR CITY COUNCIL MEETING - November 08, 2021 PAGE 4 15. Weyandt Hall Building Security Modifications (Kay Sass, Public Affairs and Emergency Management Coordinator) (Committee recommendation: Authorize the City Manager to accept the reimbursement grant for all costs associated modifications of security enhancements in Weyandt Hall and proceed with the project) 16. City Emergency Operations Plan Update and Inclusion of Cybersecurity (Kay Sass, Public Affairs and Emergency Management Coordinator) (Committee recommendation: Authorize staff to accept the reimbursement and execute a contract to rewrite the Emergency Operations Plan with the addition of including cybersecurity) 17. American Rescue Plan Act (ARPA) Administration Proposal (Tracey Harvey, CDBG Program Administrator) (Committee recommendation: Approval of the proposal to manage the American Rescue Plan Act funding awarded to Nonprofit Organizations for Housing and Homelessness, as submitted) 18. Fiscal Year 2021B Street and Alley Program - Additional Work (Sharon Duca, Public Works Director) (Committee recommendation: Award the additional work of regrading and repaving the American Legion, Walter L. Fox Post #2 parking lot to Grassbuster's Landscaping Company, Inc. for the City of Dover FY 2021B Street and Alley Program in the amount of $201,284 for a total project cost of $582,367) 19. Kent County Levy Court Grant (Thomas Johnson, Police Chief) (Committee recommendation: Approve the new grant program and the intended purchases) 20. Proposed Ordinance #2021-24 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Lori Peddicord, Controller/Treasurer) (Committee recommendation: Approval of the proposed Budget Amendments totaling $9,773,800 for Fiscal Year 2022 and adoption of Ordinance #2021-24) Safety Advisory and Transportation Committee (Actionable Items) 21. Request to Lower Speed Limit on North State Street into North Governors Boulevard and North Governors Avenue (Mayor Robin Christiansen) (Committee recommendation: Staff and State to evaluate the use of strict speed limit enforcement and the reduction of speed limit without prohibiting the flow of traffic) (See item #42)

REGULAR CITY COUNCIL MEETING - November 08, 2021 PAGE 5 22. Proposed Ordinance #2021-26 - Creating a New Chapter 28 - Dawdling and Amending Chapter 62 - Law Enforcement, Article II - Police Department, Section 62- 38 - Police Cadet Program and Chapter 74 - Parks and Recreation, Article I - In General, Section 74-11 - Loitering (Councilman David Anderson and Councilman Ralph Taylor, Jr.) (Committee recommendation: Tabled at Committee) MONTHLY REPORTS - September 2021 23. City Assessor's Report 24. City Council’s Community Enhancement Fund Report 25. City Manager’s Report 26. City Planner's Report 27. Controller/Treasurer's Budget Report 28. Fire Chief's Report (August and September) 29. Police Chief's Report ELECTION OF OFFICERS - ROBBINS HOSE COMPANY - YEAR 2022 FIRE LINE OFFICERS 30. Fire Chief - David Carey 31. Deputy Fire Chief - Sean Christiansen 32. First Assistant Fire Chief - Ben Smetana 33. Second Assistant Fire Chief - Brian Bashista 34. Third Assistant Fire Chief - Wesley Liberto 35. Fourth Assistant Fire Chief - Sierra Brown 36. First Fire Line Captain - Jason Boc 37. Second Fire Line Captain - Chad Knotts APPOINTMENTS 38. Appointment of Interim City Manager - David S. Hugg III (Effective October 28, 2021) 39. Appointment of Interim City Planner/Building Inspector - Dawn Melson-Williams (Effective October 28, 2021) 40. Appointment of Assistant City Clerk - Rachel N. Engle (Effective November 3, 2021)

REGULAR CITY COUNCIL MEETING - November 08, 2021 PAGE 6 ITEMS NOT ON THE CONSENT AGENDA 41. Request to Lower Speed Limit on North State Street into North Governors Boulevard and North Governors Avenue (Mayor Robin Christiansen) (Committee recommendation: Staff and State to evaluate the use of strict speed limit enforcement and the reduction of speed limit without prohibiting the flow of traffic) 42. Annexation Request - Right-Of-Way at Raymond Street, Grove Street, and Railroad Avenue (Dawn Melson-Williams, Principal Planner/Dave Hugg, Planning and Community Development Director) (Committee recommendation: Adding the dedication of Conwell Street and, if needed, the annexation of Conwell Street to the item) (Committee recommendation: That the right-of-way known as Raymond Street (aka Jason Street), Grove Street, and Railroad Avenue be annexed into the City to close an enclave and "clean up" the City boundary by including areas of right-of-way that were intended to be included in the City upon the previous annexations of neighboring properties. Furthermore, certain utilities are already available in this area under some of the right-of-way described and can be brought up to current standards with any further development of the area, as recommended by Staff) (Staff recommendation: Staff research and determine a process specific to Conwell Street and allow the annexation request AX-21-04 to continue the review and consideration process) ORDINANCES FIRST READING - The First Reading is offered on the Proposed Ordinance. Final action by Council will take place during the Final Reading on November 22, 2021. The ordinance is available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or cityclerk@dover.de.us. 43. Proposed Ordinance #2021-24 - Project Carry-Forward Budget Balances/Proposed Budget Amendments (Lori Peddicord, Controller/Treasurer) (Committee recommendation: Approval of the proposed Budget Amendments totaling $9,773,800 for Fiscal Year 2022 and adoption of Ordinance #2021-24) FINAL READING - PROPOSED ORDINANCE #2021-22 - The First Reading of the Proposed Ordinance was accomplished during the Council Meeting of October 25, 2021. The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." 44. Proposed Ordinance #2021-22 Amending Chapter 46 - Fire Prevention and Protection, Article IV - Public Occupancies, Section 164 - Fees (Dave Hugg, Planning and Community Development Director) CITY MANAGER’S ANNOUNCEMENTS

REGULAR CITY COUNCIL MEETING - November 08, 2021 PAGE 7 COUNCIL MEMBERS’ ANNOUNCEMENTS ADJOURNMENT THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING