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CITY OF DOVER, DELAWARE COUNCIL COMMITTEE OF THE WHOLE MEETING Tuesday, November 23, 2021 at 6:00 PM City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware AGENDA Public comments are welcomed on any item and will be permitted at the appropriate time. When possible, please notify the City Clerk (736-7008 or email at cityclerk@dover.de.us) should you wish to be recognized. VIRTUAL MEETING NOTICE This meeting will be held in-person with electronic access via WebEx. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://rb.gy/wy0wld Event number: 2344 238 5375 Event password: DOVER (if needed) If you are new to WebEx, get the app now at https://www.webex.com/ to be ready when the meeting starts. CALL COUNCIL COMMITTEE OF THE WHOLE MEETING TO ORDER LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE ADOPTION OF THE AGENDA ACTIONABLE ITEMS 1. Evaluation of Bids - Switchgear Building for Garrison Oak Technology & Business Park (GOTBP) Substation (Paul Waddell, Electric Director) (Staff recommendation: Awarding #22-0008EL to Siemens) 2. Evaluation of Bids - Transformer for Garrison Oak Technology & Business Park (GOTBP) Substation (Paul Waddell, Electric Director) (Staff recommendation: Awarding #22-0009EL to Anixter (GE 1b)) • 1

COUNCIL COMMITTEE OF THE WHOLE MEETING - November 23, 2021 PAGE 2 3. Evaluation of Bids - LED Security Light for City Lighting Upgrade (Paul Waddell, Electric Director) (Staff recommendation: Awarding #22-0012EL to Denny Electric) ADJOURNMENT OF THE LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE SAFETY ADVISORY AND TRANSPORTATION COMMITTEE ADOPTION OF THE AGENDA ACTIONABLE ITEMS 4. Creation of an Ad-hoc Committee to Discuss the Effects and Implementation of Proposed Ordinance #2021-26 - Creating a New Chapter 28 - Dawdling (Councilman Ralph Taylor, Jr.) ADJOURNMENT OF THE SAFETY ADVISORY AND TRANSPORTATION COMMITTEE ADJOURNMENT OF THE COUNCIL COMMITTEE OF THE WHOLE THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING • 2

COMMITTEE ACTION FORM D Item 1. PROCEEDING: Council Committee of the Whole - Legislative, Finance and Administrative Committee DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: November 9, 2021 PREPARED BY: Paul Waddell, Electric Director SUBJECT: Evaluation of Bids-Switchgear Building for Garrison Oak Technology & Business Park (GOTBP) Substation REFERENCE: N/A RELATED PROJECT: EE2215 REVIEWED BY: Dave Hugg, Interim City Manager & Lori Peddicord, Controller/Treasurer EXHIBITS: Exhibit A – Bid Tabulations for RFP 22-0008EL EXPENDITURE REQUIRED: $1,187,158 AMOUNT BUDGETED: $7,000,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Electric/163 Acct # 411-42-26-99-000-57060 TIMETABLE: Award upon Council Approval RECOMMENDED ACTION: Staff recommends awarding #22-0008EL to Siemens BACKGROUND AND ANALYSIS This Committee Action Form (CAF) is to gain approval for the purchase of a Switchgear building to be installed at the new GOTBP substation. This piece of equipment will be used to house all the breakers, relays, and batteries. It will also provide circuit protection to the 69 kV and 12.47 kV lines coming into an out of the station and arc flash protection to internal equipment and personnel. The battery bank provides emergency DC voltage to power the protection relays in the event of AC voltage failure. The Request for Proposal was solicited and advertised per the City Purchasing Policy by the Procurement Manager, posted on the City website, and sent directly to multiple vendors the City knew could provide the material and there were five (5) responses. After evaluation it was deemed that the submission from Siemens fully met the specifications drafted by Aubrey Silvey in partnership with City of Dover Electric personnel. Additionally, the submission from Siemens is a firm price that includes installation and commissioning while the ABB submission does not. If the estimated commissioning cost for ABB was the equal amount Siemens proposed the price difference between them would be $9,209. If a price increase of 1% was applied, then the cost of the ABB submission would be greater than that of Siemens. ETI & Philadelphia Electric’s submissions were deemed incomplete by Aubrey Silvey. ETI submitted a proposal that did not list the equipment to be used in the construction of the enclosure and was estimated using 9 relay panels instead of the required 10 relay panels. Philadelphia Electric’s submission consisted only of the acknowledgement of the addendum and the pricing sheet. There were no drawings or specifications of their proposal as with other submissions. The AZZ submission was factored out due to the pricing compared to the others. Estimated delivery dates ranged 28 weeks to 60 weeks with Siemens projecting 28-34 weeks for manufacture and delivery. .______________ _ Vendor Rank _ _ _ _ _ _ _ _ _All ._ in_ _ Price Comments ___----'---- __[] 3

I Item 1. I I Firm pricing, installation & 1 Siemens $1,187,158 commissioning included Pricing not firm, does not 2 Anixter – ABB $1,096,438 include installation 3 Anixter – AZZ $2,263,945 Incomplete submittal, no equipment listing, and 4 ETI $1,051,375 design was for 9 relay panels instead of 10 No drawing of gear, specifications of 5 Philadelphia Electric $886,000 equipment, lack of documentation • 4

Exhibit A City of Dover Intent to Bid Tabulation D Item 1. ITB Number: 22-0008EL ITB Due Date: September 16, 2021 @ 3:00 PM ITB Title: Garrison Oak Technical Park Substation Metal Clad Switchgear Vendor Name Lump Sum Bid Anixter - ABB $1,096,438.00 Anixter - AZZ $2,096,945.00 Electro Technical Industries $1,031,375.00 Philadelphia Electric $886,000.00 Siemens $1,187,158.00 1 • 5

COMMITTEE ACTION FORM D Item 2. PROCEEDING: Council Committee of the Whole - Legislative, Finance and Administrative Committee DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: November 9, 2021 PREPARED BY: Paul Waddell, Electric Director SUBJECT: Evaluation of Bids – Transformer for Garrison Oak Technology & Business Park (GOTBP) Substation REFERENCE: N/A RELATED PROJECT: EE2215 REVIEWED BY: Dave Hugg, Interim City Manager & Lori Peddicord, Controller/Treasurer EXHIBITS: Exhibit A – Bid Tabulations for RFP 22-0009EL EXPENDITURE REQUIRED: $814,188 AMOUNT BUDGETED: $7,000,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Electric/163 Acct # 411-42-26-99-000-57060 TIMETABLE: Award upon Council Approval RECOMMENDED ACTION: Staff recommends awarding #22-0009EL to Anixter (GE 1b) BACKGROUND AND ANALYSIS This Committee Action Form (CAF) is to gain approval for the purchase of a 50 mVA, 69 kV to 12.47 step down transformer to be installed at the new GOTBP substation. This piece of equipment will be used to step down the voltage from the 69 kV transmission lines to the distribution lines for use in the Technical Park and any other distribution circuits coming from the substation being built. The Request for Proposal was solicited and advertised per the City Purchasing Policy by the Procurement Manager, posted on the City website, and sent directly to multiple vendors the City knew could provide the material and there were nine (9) responses. After evaluation it was deemed that the submission from Anixter, offering the GE (1b) transformer, fully met the specifications drafted by Aubrey Silvey in partnership with City of Dover Electric personnel. Anixter submitted two bids for transformers and the second option (1b) was a complete submission while the first option (1a) did not include a load tap changer. The recommended awardee met all the specifications at the lowest price. There are two GE transformers currently in use in City substations and have a good reliability rate since installation. The two lowest bids did not meet the specifications as they did not include the Load Tap Changer which is used to automatically adjust voltage as customer load (amperage) increases and decreases. The table below shows the top vendors that met specification requirements. Rank Vendor All in Price Delivery Window 1 Anixter (GE 1b) $814,188 (3% Local Pref) 32 weeks 2 Fleming $905,120 45 weeks 3 WEG $963,570 38 weeks 4 OTC $987,714 42 weeks 5 Niagra $985,616 65 weeks • 6

Exhibit A City of Dover Intent to Bid Tabulation D Item 2. ITB Number: 22-0009EL ITB Due Date: September 16, 2021 @ 2:30 PM ITB Title: Garrison Oak Technical Park Substation 69 to 12 kV Transformer Vendor Name Lump Sum Bid Anixter – GE $707,974.00 1a didn't meet specs 244 Enss Road Minus 3% (Rule #3) = Marydel, DE 19964 $686,734.78 Anixter – Virginia $888,837.00 244 Enss Road Minus 3%(Minority)=. Marydel, DE 19964 $862,171.89 QEI, LLC 45 Fadem Road $1,757,500.00 Springfield, NJ 07081 Niagara Power Transformer 1755 Dale Road $985,616.00 Buffalo, NY 14225 WEG Transformers 6349 Avantha Drive $963,5870.00 Washington, MO 63090 OTC Services 1776 Constitution Ave $978,714.00 Louisville, OH 44641 Fleming Electric 402 Del Sol Circle $799,120.00 Tequesta, FL 33469 PA Transformer Tech $656,256.00 30 Curry Ave Minus 3%(Minority)=. Didn't meet specs Canonsburg, PA 15317 $636,568.32 Amounts listed do not reflect Freight, Offloading, Installation and FSR/Testing costs 1 • 7

COMMITTEE ACTION FORM D Item 3. PROCEEDING: Council Committee of the Whole - Legislative, Finance and Administrative Committee DEPARTMENT OF ORIGIN: Electric DATE SUBMITTED: November 9, 2021 PREPARED BY: Paul Waddell, Electric Director SUBJECT: Evaluation of Bids – LED Security Lights for City Lighting Upgrade REFERENCE: N/A RELATED PROJECT: EE2211 REVIEWED BY: Dave Hugg, Interim City Manager & Lori Peddicord, Controller/Treasurer EXHIBITS: Exhibit A – Bid Tabulations for RFP 22-0012EL EXPENDITURE REQUIRED: $163,680 AMOUNT BUDGETED: $175,000 FUNDING SOURCE (Dept./Page in CIP & Budget): Electric/159 Acct # 411-42-26-99-000-55076 TIMETABLE: Award upon Council Approval RECOMMENDED ACTION: Staff recommends awarding #22-0012EL to Denney Electric BACKGROUND AND ANALYSIS This Committee Action Form (CAF) is to gain approval for the purchase of LED Security lights and LED specific photocells to replace existing non-LED lights currently in use in the City. Conversion of existing lighting will increase life expectancy, decrease maintenance calls and reduce energy consumption for the City. The city-wide project will be accomplished in three phases starting with Security lights, Roadway lights and Decorative lights. Work for FY21 consisted of replacement of 620 lights in the designated downtown high priority area from conventional to LED lights. The Request for Proposal was solicited and advertised per the City Purchasing Policy by the Procurement Manager, posted on the City website, and sent directly to multiple vendors the City knew could provide the material and there were nine (9) responses. After evaluation it was deemed that the submission from Denney Electric was the lowest bidder that met the specifications identified in the original document and all addendums. There was one bidder who was lower in overall price, but they did not quote the specified photocells listed in the addendum. Rank Vendor All in Price Comments 1 Denney Electric $163,680 2 Irby $161,975 Incorrect photocell quoted 3 Anixter (AEL) $171,445 Includes 3% vendor 4 Rumsey $175,924 preference 5 Anixter (Cooper) $177,103 • 8

Exhibit A I Item 3. I Invitation to Bid Number 22-0012EL Tabulation LED Security Lights and 7 Pin Photo Controls Charles Marshall Johnny Xu Tim Long NightSwitch, LLC Excellence Opto, Inc. Irby 222 Bolivar Street 21858 Garcia Lane 1025 Cobb Intl Place, Ste A Canton, MA 02021 Industry, CA 91789 Kennesaw, GA 30152 cmarshall@night-switch.com johnnyxu@eoius.com tlong@irby.com Item # Description UOM QTY Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost 1 LED Light EA 1,550 No Bid $0.00 $131.25 $203,437.50 $99.50 $154,225.00 2 Photo Control EA 1,550 $9.95 $15,422.50 $12.75 $19,762.50 $5.00 $7,750.00 I TOTAL $15,422.50 $223,200.00 $161,975.00 Vendor Preference Price Mike Montella Blake Thorton Molly Hoffer Rumsey/Kendall Denney Electric Graybar 1251 College Park Drive 523 Rhoads Ave 43 Boulden Blvd Dover, DE 19904 Boyertown, PA 19512 New Castle, DE 19720 mikem@rumsey.com blake@denneyelectricsupply.com molly.hoffer@graybar.com Item # Description UOM QTY Unit Cost Extended Cost Unit Cost Extended Cost Unit Cost Extended Cost 1 LED Light EA 1,550 $99.37 $154,023.50 $96.30 $149,265.00 $99.26 $153,853.00 2 Photo Control EA 1,550 $17.64 $27,342.00 $9.30 $14,415.00 $18.40 $28,520.00 I TOTAL $181,365.50 $163,680.00 $182,373.00 Vendor Preference Local Rule #1 $175,924.54 Price Brian Tiley Cooper Brian Tiley AEL Brian Tiley Photocell Only Anixter/Wesco Lighting Anixter/Wesco 14198 Sussex Highway Anixter/Wesco 14198 Sussex Highway Greenwood, DE 19950 14198 Sussex Highway Greenwood, DE 19950 brian.tiley@anixter.wescodist.com Greenwood, DE 19950 brian.tiley@anixter.wescodist.com Item # Description UOM QTY Unit Cost Extended Cost brian.tiley@anixter.wescodist.com Unit Cost Extended Cost Unit Cost Extended Cost 1 LED Light EA 1,550 $97.21 $150,675.50 $94.98 $147,219.00 No Bid $0.00 2 Photo Control EA 1,550 $17.05 $26,427.50 $15.63 $24,226.50 $12.25 $18,987.50 I TOTAL $177,103.00 $171,445.50 $18,987.50 Vendor Preference Price • 9